Stockbridge Central School Prekindergarten

Regulation 5.10.1.1.2: Children shall be protected from choking hazards presented by cords on window coverings, electric or electronic appliances or equipment and telephones.

“During a 02/19/2026 compliance visit electircal cords belonging to a radio were identified as choking hazards. The program was directed to secure the cords or otherwise make them inaccessible. During this visit the identified cords were observed not to have been addressed and remained loose and accessible to children. Corrective Action: Immediately make the identified cords inaccessible to children. Develop a system to ensure that regular checks are conducted for loose cords within the classroom. In the corrective action email provde photo evidence that the identified cords were addressed and provide details of the system developed to ensure compiance moving forward, to include who is responsible for conducting regular checks.”

Correction date in the state record: May 11, 2026

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Upon review of staff BFIS Quality and Credential accounts and staff files it was identified that Staff A's certification in pediatric first aid and infant and child CPR had expired in 06/2025. Staff A is a substitute who was not on site during this visit. Corrective Action: By 03/19/2026, and prior to being left alone with children, ensure that Staff A obtains certification in pediatric first aid and infant and child CPR. Develop a system to ensure that staff obtain valid certifications prior to the expiration date of their current certifications moving forward. In the corrective action email provide Staff A's certificate of completion and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Apr 17, 2026

Regulation 3.7.3: Emergency Preparedness Training: Within 365 days of opening a CBCCPP, the licensee shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the licensee and children present need to remain in the CBCCPP for an extended period.

“It was identified that the licensee, nor a representative of the licensee, had completed an approved emergency preparedness training. The Director completed a training that did not meet the requirements of this rule following discussion during the last compliance visit on 03/11/2025. Corrective Action: Complete an approved Emergency Preparedness training that meets the requirements of this rule. An approved training can be accessed by following this path: https://northernlightsccv.org/ > Training tab > Child Care Trainings. If you need additional assistance in accessing training, you may reach out to the Northern Lights at CCV Resource Advisor for the area at tia.fotion@ccv.edu. In the corrective action email provide the certificate of completion.”

Correction date in the state record: Mar 18, 2026

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Upon arrival at the program it was identified that the individual substituting in the Director's absence had not submitted a Record Check Authorization form to the Division as required. In Addition, Staff B, who the children engage with on a weekly basis, had not submitted a Record Check Authorization form to the Division. It was also identified that Staff A had not submitted to fingerprinting as required. The program was notified of this requirement on 06/24/2025. This is a repeat violation. Corrective Action: Immediately ensure that the substitute and Staff B submit Record Check Authorization forms to the Division. Copy Licensor [name] on these submissions. Once notified, they must also submit to fingerprinting as required. Ensure that Staff A submits to fingerprinting as required. Develop a system to ensure that all new staff and auxiliary staff submit Record Check Authorization forms prior to working with children, and that they submit to fingerprinting in a timely manner as required. In the corrective action email provide receipt of fingerprinting for Staff A and details of the system developed to ensure compliance with this rule moving forward.”

Correction date in the state record: Apr 17, 2026

Regulation 6.2.6.6: The program director shall ensure that no person be left alone with children without approval from the Division based on the results of a background check that includes fingerprinting; with the exception of a parent may be left alone with his/her own child(ren).

“Upon arrival at the program it was identified that the group of twelve (12) children had gone to music class where they were left alone with two (2) individuals who had not submitted to background checks nor fingerprinting. Corrective Action: Immediately discontinue the practice of leaving children alone with individuals who have not been approved to do so by supported fingerprinting. Develop a system to ensure that a fingerprint supported individual remains with children at all times and ensure that all staff are aware of who is and is not approved to be left alone with children. In the corrective action email provide details of the system developed to ensure compliance moving forward, to includ ewho is responsible for notifying staff about fingerprinting statuses.”

Correction date in the state record: Apr 17, 2026

Regulation 5.6.5: All prescription medication administered by staff shall be in its original container, properly labeled for the child, and administered prior to the expiration date on the container.

“A child's epi-pen was observed to be stored in the Nurse's office without it's original container/packaging. Corrective Action: Immediately obtain the original container for the medication or a new medication that has the original packaging. Develop a system to ensure that all prescription medications for children are obtained in their original packaging moving forward. Include in the plan who is responsible for ensuring compliance with this rule. In the corrective action email include photo evidence that the original packaging has been obtained, and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Apr 17, 2026

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“During the visit an individual identified as Staff A entered and worked with children within the classroom. Staff statements reflected that Staff A works within the classroom during lunch time each day. It was identified that this individual had not submitted a Record Check Authorization form to the Division, nor submitted to fingerprinting. In addition, the Director identified a Partner Staff who regularly works with children who had not submitted a Record Check Authorization form to the Division. Corrective Action: Immemdiately submit Record Check Authorization forms to the Division for the two (2) identified staff. Ensure that the staff submit to fingerprinting as notified of the requirement. Develop a system to ensure that a Record Check Authorization form is submitted to the Division for all new staff and auxiliary staff prior to them working with children. Copy Licensor [name] on the submission of the Record Check Authorization form submission email(s). In the corrective action email include details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Mar 31, 2025

Regulation 3.7.1.1: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: Evacuations or other emergencies such as leaving the premise and lockdown situations; Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; Notifying the local authorities of the emergency; A system for notifying the parents of the emergency; Notifying the local emergency planning committee regarding the location of the CBCCPP and using the committee as a resource in emergency planning for the program; A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; A system for handling infants, toddlers, and children with special needs; An established evacuation meeting location within walking distance of the CBCCPP; A system to account for all children and staff at the evacuation meeting place; A process for relocation if necessary, including safe transportation; A system for shelter in place if the staff and children present need to remain in the CBCCPP for an extended period; and Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“During the visit the program director was unaware of the whereabouts of the Emergency Response Plan. The plan was later submitted via email. Upon review it was identified that eight (8) of the twelve (12) components required by this rule were missing. An email was sent to the program detailing these missing components on 03/19/2025. Corrective Action: Review and revise the Emergency Response Plan to include all components required by this rule. Ensure that staff and parents have been made aware of the revised plan. Submit the revised plan and confirmation that staff and parents have been made aware of the updated procedures by 04/16/2025.”

Correction date in the state record: Apr 10, 2025

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“Upon review of Staff BFIS Quality and Credential Accounts it was identified that Staff C and Staff D had not completed training in mandatory reporting. No evidence was able to be provided on site that training had been completed. Corrective Action: Immediately plan for Staff C and D to complete training in prevention, identification, and mandatory reporting of child abuse and neglect. Once complete, ensure that the certificates of completion are submitted to Northern Lights at CCV to be reflected in the staff's BFIS Quality and Credential accounts. Develop a system to ensure that all staff obtain training in mandatory reporting in a timely manner moving forward. In the corrective action email include details of the system developed to maintain compliance moving forward.”

Correction date in the state record: Mar 31, 2025

Regulation 3.4.5.1: A licensee shall maintain a complete and up-to-date personnel file for staff working at the CBCCPP. A complete file shall contain, at minimum, the following information: Name, date of birth, home address and telephone number; Copies of current first aid and CPR certification; Signed statement verifying understanding of legal requirement to report suspected child abuse and neglect; Documentation of a current Records Check Authorization form; Documentation of having read and having ready access to a current copy of applicable child care licensing regulations; Administration of Medication training certification (if applicable); Signed statement verifying current job title and supervisor's name; Application for employment including references or reference checks; Employment start date; Documentation of completed orientation Training; Employment end date; IPDP (Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt); and Written annual performance reviews (Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt).

“Staff statements reflected that there were no personnel files on site containing the information required by this rule. No affadavit was present. Corrective Action: Ensure that a personnel file is assembled for each staff member working within the CBCCPP. If the program intends to maintain such files at an off-site location, ensure that a legally notarized affadavit is maintained on site as required by rule 3.4.5.4. In the corrective action email provide evidence of one of the following: A) Staff files have been assembled and will be maintained on site or B) A legally notarized affadavit is in place and will be maintained on site moving forward.”

Correction date in the state record: Apr 10, 2025

Regulation 5.4.1.4: Cots, mats, and mattresses shall be nonporous or have nonporous coverings. Each child shall be provided clean, individual bed linens either by the licensee providing them directly or requiring parents to provide them. No child shall nap directly on nonporous coverings.

“Each child's cubby was observed to contain a Wildkin Brand nap mat made of a comforter style blanket and built in removable pillow. Examination of these mats and research conducted on the brand determined the materials used to make the mats are porous. Staff A stated the program does not have any non-porous mats, the children put their Wildkin mats directly on the floor. Corrective Action: Ensure each child has a non-porous mat as required by this rule. Bedding must be used as no child shall nap directly on the nonporous mat, however a non porous mat is required so in the event of an accident the mat may be easily wiped clean, turned over, and continue to be used.”

Correction date in the state record: Mar 14, 2024

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Discussion with Staff A on site determined that Staff B has been working at the program for approximately one (1) year. Review of BFIS determined Staff B is not currently on the program's Associated Parties list. Corrective Action: Immediately complete and submit to the Division a Records Check Authorization form for Staff B. Create a system to be used going forward to ensure any changes to staff are reported through BFIS within five (5) working days of the change as required by this rule.”

Correction date in the state record: Jun 15, 2023

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Upon review of the Associated Parties list with Staff A, it was found not up-to-date. Staff A stated that three (3) individuals listed were no longer employed, the most recent employment ended in September 2019, and the others in 2018. Corrective Action: Update the Associated Parties list in BFIS to remove individuals no longer employed at the program. Develop a system to ensure that the Associated Parties list is maintained as required by this regulation.”

Correction date in the state record: Jun 10, 2020

Regulation 3.7.3: Emergency Preparedness Training: Within 365 days of opening a CBCCPP, the licensee shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the licensee and children present need to remain in the CBCCPP for an extended period.

“Upon review of staff quality and credential accounts within BFIS, it was found that Staff B had not completed an Emergeny Reponse Training. Documentation was not provided on site, or after the visit to confirm Staff B had completed the training. Corrective Action: The representative of the license must take the Emergency Response Training by 05/30/2020.”

Correction date in the state record: Apr 1, 2020

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“Upon review of the fire drill records, it was found that drills are conducted every other month, rather than monthly. Additonally, the fire drill log did not document the number of staff and children evacuated, the length of time it took to evacuate, and whether there was one (1) drill conducted during rest time. Corrective Action: Develop a system to ensure that monthly evacuation drills are conducted and fully documented as required by this rule.”

Correction date in the state record: Jun 10, 2020

Regulation 7.1.3: Orientation of Staff The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management; * Supervision of children; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Administration of medication requirements; * Emergency and evacuation requirements; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping; * Transportation and child passenger safety; * Release of children; * Respectful engagement of families; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers, partner staff, auxiliary staff, and business managers; * Responsibility to comply with current applicable licensing regulations; * Staffing requirements to include opening and closing; and * Ensuring children have extra clothes and diapers available.

“Staff G, H, J and K had been employed one (1) month or longer, did not have a BFIS quality and credential account, and did not have documentation on site or through an affidavit verifying they had completed the Orientation training. Corrective Action: Staff G, H, J and K must complete the Orientation training. Develop a system to ensure all staff complete the Orientation prior to working with children.”

Correction date in the state record: Feb 6, 2020

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Upon review of staff BFIS quality and credential accounts it was determined that two (2) staff were missing documentation of their qualifications, CPR/First Aid certification, Orientation, Reporting Abuse & Neglect training and annual professional development. Corrective Action: Submit documentation of staff qualifications and professional development to Northern Lights for staff employed six (6) months or longer. Develop a system to ensure all required documentation is submitted to Northern Lights as required by this rule.”

Correction date in the state record: Jan 14, 2020

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“Staff A, G, H, J, K, L and M had been employed at the program over one (1) month, did not have a BFIS quality and credential account, or documetation in their account, nor documents on site, or an affidavit to verify completion of the Protecting Vermont's Children: Reporting Abuse & Neglect training. Corrective Action: Staff A, G, H, J, K, L and M shall complete the Protecting Vermont's Children: Reporting Abuse & Neglect training by 05/30/2020. Submit a program improvement plan identifying how the program will maintain ongoing compliance to this regulation.”

Correction date in the state record: Jun 10, 2020

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Upon review of four (4) children's enrollment and health files, health exams were not found. Staff A stated that the program will need to add this to the enrollment requirement moving forward as they haven't previously been requested. Corrective Action: Collect annual health exams for all children who do not already have one in their file. Develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Feb 25, 2021

Regulation 7.6.2: When there is a personnel change designating a new/different business manager, the licensee shall notify the Division prior to the change. The Division shall determine whether the new/different business manager meets qualifications as required in the rule 7.6.1 of these regulations, approve a time limited variance, or approve the program director as required in the rules in section 7.3.2 of these regulations.

“Upon review of the Associated Parties list, Staff A indicated that Staff C was no longer the Business Manager, and had not been since at least 07/01/2018. Staff A indicated that Staff D is now the Business Manager. Corrective Action: Staff D shall submit a background check to the Division, which will add Staff D to the Associated Parties list, as well as create a BFIS quality and credential account and link the account to the program. Once Staff D is reflected in the Associated Parties list, send documentation of Staff D's qualifications as Business Manager to Northern Lights. Develop a system to ensure the Division is updated on changes with the Business Manager as required by this rule.”

Correction date in the state record: Jun 19, 2020

Regulation 6.2.7.3: Staff shall use positive methods of guidance and behavior management that encourage self-control, self-direction, self-esteem and cooperation.

“Staff person X admitted to intentionally bumping into student A, resulting in student A falling on their side. Staff person X acknowledged this choice was wrong and should not have happened. Staff person Y stated this event was observed and confirmed that Staff person X intentionally bumped into student A, which resulted in the child falling down. Corrective Action: Effective immediately, establish and maintain a practice to appropriately address concerns with children's behavior in a positive manner using positive guidance and through appropriate modeling. Provide to the Division the programs guidance and discipline policy and review with all staff to ensure understanding.”

Correction date in the state record: Apr 5, 2019