Barnard Pre-K Program

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“Upon review of staff quality and credential accounts within BFIS, it was found that Staff K had not completed the Reporting Abuse & Neglect training. Upon further correspondance with the program, Staff K confirmed that she had not obtained this training. Corrective Action: Staff K must complete the Mandated Reporter training and submit the documentation to Northern Lights. Develop a system to ensure all staff required to take the Mandated Reporter training does so within one (1) month of their hire date.”

Correction date in the state record: Dec 20, 2019

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A advised that Staff B, D and E have routine contact with children in the program. Staff B, D and E have not submitted background checks to the Division. Corrective Action: Submit background checks for Staff B, D and E. Develop a system to ensure background checks are submitted and received by the Division as required by this regulation.”

Correction date in the state record: Jan 6, 2020

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Upon review of staff quality and credential accounts within BFIS, they were found to be incomplete. Three (3) staff were missing verification of Reporting Abuse & Neglect training, as well as current CPR/First Aid certification. Two (2) staff were missing verification of Orientation training, one (1) staff was missing verification of qualifications, and one (1) staff was missing verification of annual professional development. Corrective Action: Submit documentation of staff qualifications and professional development to Northern Lights for staff employed six (6) months or longer. Develop a system to ensure all required documentation is submitted to Northern Lights and reflected in accounts as required.”

Correction date in the state record: Jan 6, 2020

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Upon review of the Associated Parties list, Staff A stated some staff listed, were no longer employed, and there were others listed she wasn't certain remained employed. On 12/17/2019, Staff A advised that six (6) of the ten (10) staff on the Associated Parties list were no longer employed at the program. Corrective Action: Review the programs Associated Parties list and enter end dates for staff no longer employed. Develop a system to ensure the Associated Parties list is monitored and up-to-date.”

Correction date in the state record: Dec 26, 2019

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Upon review of three (3) children's enrollment and health files, all three (3) files were missing an annual health exam. Corrective Action: Obtain an annual health exam for all children enrolled in the program. Develop a system to ensure ongoing compliance to this regulation.”

Correction date in the state record: Jan 6, 2020