Stockbridge Afterschool Program

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“Upon review of Staff BFIS Quality and Credential accounts and electronically provided staff documentation, it was identified that the Director's CPR and First Aid certification was expired. In addition, Staff A had completed a certification that did not include pediatric first aid nor infant and child CPR. Corrective Action: Following the visit compliant CPR and First Aid certifications were provided for both the Director and Staff A. Develop a system to ensure the all staff obtain certifications in CPR and First Aid prior to expiry moving forward. If staff need assistance in accessing an approved training they may reach out the Northern Lights at CCV by visiting https://northernlightsccv.org. In the corrective action email include details of the system developed to ensure compliance moving forward.”

Correction date in the state record: May 12, 2026

Regulation 5.34: The Program Administrator and the Site Director shall annually complete at least a minimum of twelve clock hours of Professional Development Activities which may be applied toward their Individual Professional Development Plan (IPDP) or equivalent excluding any additionally required training for Specialized Child Care or First Aid and CPR.

“Upon review of Staff BFIS Quality and Credential accounts it was identified that the Site Director had completed only seven and 3/4 (7.75) of the required 12 hours of professional development activities between 09/2024 and 09/2025. Staff statements confirmed this. Corrective Action: Prior to 05/12/2026 ensure that the Director completes four and 1/4 (4.25) hours of professional development activities to make up for those missed. Develop a system to ensure that the Director completes the required twelve (12) annual professional development hours in a timely manner moving forward. In the corrective action email provide the certificates of completion and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: May 6, 2026

Regulation 10.4: When a child enrolled in the Afterschool Child Care Program has emergency medical devices or medication, such as an EpiPen, prescribed by a medical professional, the Licensee shall ensure that all Staff who interact with that child are trained on appropriate use of emergency devices and medications.

“During the visit staff statements reflected that an enrolled child has a prescription rescue inhaler that they are approved to self-administer. It was identified that no staff on-site had completed medication administration training as required. Corrective Action: Though the child is able to self-administer, all staff who interact with that child must be trained on use of emergency devices and medications as required by this rule. Immediately ensure that staff who interact with children requiring emergency rescue medications complete an approved medication administration training. Training can be accessed by visiting https://northernlightsccv.org and following this path > Hover over the training tab > Hover over Child Care Trainings > Select Medication Administration. If further assistance is needed in accessing an approved training you may reach out to the Northern Lights resource advisor for the region at Tia.Fotion@ccv.edu. In the corrective action email provide certificates of completion for all applicable staff.”

Correction date in the state record: Jun 1, 2026

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“Upon review of the program's evacuation drill log it was identified that the last evacuation drill that had been conducted was in 06/2025. Director statements confirmed this. Corrective Action: Immediately begin performing two (2) evacuation drills per month for the next ten (10) months, through February 2027, to make up for those that were missed previously. Develop a system to ensure that evacuation drills are conducted monthly as required moving forward. In the corrective action email provide a comprehensive plan of how two (2) drills per month will be conducted through February 2027, to include dates, and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: May 12, 2026

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“Upon review of staff fingerprint history it was identified that Staff C had not submitted to fingerprinting as required. The program was notified of this requirement in a letter dated 07/09/2025. Corrective Action: Immediately ensure that Staff C submits a new Record Check Authorization Certificate to the Division. Upon receipt of a new Fingerprint Authorization Certificate, Staff C will have ten (10) business days to submit to fingerprinting. Provide the fingerprint receipt to this Licensor upon completion. Develop a system to ensure that all new staff submit to fingerprinting in a timely manner moving forward. In the corrective action email provide details of the system developed to ensure compliance moving forward.”

Correction date in the state record: May 13, 2026

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Upon review of Staff BFIS Quality and Credential accounts and electronically provided staff documents it was identified that six (6) of the program's nine (9) staff that have been employed more than six (6) months were lacking reflection of at least one (1) qualification of professional development document in BFIS. Corrective Action: Immediately review staff BFIS Quality and Credential accounts for lacking documentation. By 05/12/2026 ensure that all documents have been submitted to Northern Lights at CCV for processing. Develop a system to ensure that all staff qualification adn professional development documentation are submitted to Northern Lights as required moving forward. In the corrective action email provide details of the system developed to ensure compliance moving forward, to include who is responsible for checking that submitted documents have been uploaded sucessfully.”

Correction date in the state record: Jun 1, 2026

Regulation 5.36: The Program Administrator or designee shall ensure a minimum of 4 hours of annual Professional Development Activities for new and returning Afterschool Aides related to the attainable goals defined in each Aide's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid Training.

“Upon review of Staff BFIS Quality and Credential accounts it was identified that Staff B had not completed any of the required four (4) hours of professional development activities between 07/2024 and 07/2025. Staff statements confirmed this. Corrective Action: By 05/12/2026 ensure that Staff B completes four (4) hours of professional development activities to make up for those missed. Develop a system to ensure that staff complete professional development in a timely manner moving forward. In the corrective action email provide certificates of completion and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Jun 18, 2026

Regulation 13.4: Children shall have access to clean, sanitary drinking water which is readily available in indoor and outdoor areas throughout the day.

“Children were observed playing outside without drinking water readily available. Director statements reflected that drinking water is not immediately available during outdoor play. Corrective Action: Develop a system to ensure that drinking water is readily available to children throughout the day to include during outdoor activities. In the corrective action email provide details of the system developed to ensure compliance with this rule moving forward.”

Correction date in the state record: Jul 15, 2025

Regulation 5.23: The licensee shall maintain a legally notarized affidavit onsite, signed by the licensee or designee, testifying that each staff file contains these records as required in the rule 5.22 of these regulations. The licensee shall permit representatives of the Division to have full access to off-site records to verify documentation.

“Though the Director provided affadvits testifying that each staff file contains required records, the affadvits were not legally notarized as required. Corrective Action: By 07/09/2025, ensure that all staff files contain documentation as required by rule 5.22. Should the program continue to maintain staff files at an off-site location, ensure that a legally notarized affadit is onsite, signed by the licensee or designee. In the corrective action email provide evidence and details of how you have come back into compliance with this rule.”

Correction date in the state record: Jul 15, 2025

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“Upon review of staff First Aid and CPR certifications it was identified that Staff A and Staff B did not have complete certifications. In addition, Staff C did not have a valid certification at the time of the visit. Staff A, B, and C had been employed at the program for more than three (3) months. Corrective Action: Immediately, and prior to being left alone with children, ensure that Staff A, B, and C obtain certification in First Aid and CPR as required. Develop a system to ensure that First Aid and CPR certifications are renewed prior to expiration and meet the requirements of this rule moving forward. In the corrective action email provide the training certificates and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Jul 15, 2025

Regulation 18.43.a.: Background Check Requirements as specified in rules 5.11 - 5.18 of these regulations. A new background check shall be completed for the Licensee and for all Staff, Substitutes, Associated Parties, and Volunteers at the time of renewal.

“Review of Staff A and Staff B BFIS credential accounts determined neither staff submitted the required Records Check Authorization nor completed the fingerprinting process at the required five (5) year mark. Staff A's was due to complete the process by 11/20/22, with notification going to the program on 4/30/23 and 4/29/24. Staff B was due to complete the process by 10/31/23, with notifications sent to the program on 4/20/23 and 4/29/24. Corrective Action: Since this visit Staff A has since submitted a new Records Check Authorization. By the corrective action due date, ensure Staff B has submitted a new Records Check Authorization and receipts are provided for fingerprinting for both staff.”

Correction date in the state record: Aug 26, 2024

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Based on review of BFIS Credential and Qualification accounts, staff files as well as post site visit email correspondance, it has been determined that Staff A, Staff B, Staff C, Staff D, Staff E, Staff F, Staff G, Staff H and Staff I have not completed Orientation Training. Corrective Action: Ensure Staff members A through I complete the required Orientation by the corrective action due date given. Develop a system to ensure all new staff complete this required training prior to working with children.”

Correction date in the state record: Sep 1, 2023

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Review of BFIS Credential accounts, as well as post site visit email correspondance with the program, determined Staff C, Staff E, Staff F, Staff G, Staff H and Staff I have not completed CPR and First Aid training as required by this rule. All afrorementioned staff have been employed by the program for more than six (6) months. Corrective Action: Staff C, Staff E, Staff F, Staff G, Staff H and Staff I must complete CPR and First Aid certification training by the corrective action due date given. Create a system to ensure all new staff are CPR/First Aid certified within six (6) months of start of employment as required by this rule.”

Correction date in the state record: Sep 1, 2023

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“Upon review of BFIS Credential accounts and staff files on site, in addition to site visit email follow up, it was determined Staff A, Staff C, Staff F, and Staff I have not completed the mandated reporter training required by this rule. These identified staff members have all been employed by the program for more than one (1) month at the time of this Licensor's visit. Corrective Action: Enusre Staff A, Staff C, Staff F and Staff I complete this training by the corrective action due date provided. Create a system to ensure all new staff complete this required training within one month of the start of their employment.”

Correction date in the state record: Sep 1, 2023

Regulation 4.4: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the Afterschool Child Care Program, shall be established.

“Upon review of the attendance, it was found that no children were signed out on 07/28/2022, on 07/26/2022 twenty-six (26) children were signed in and only three (3) children had been signed out, on 07/25/2022 twenty-two (22) children were signed in and eighteen (18) were signed out, on 07/05/2022 in lieu of arrival times for children X marks were noted and no children were signed out. Children arrive at different times to the program. Corrective Action: Ensure attendance reflects each childs arrival and departure times as stated by this rule. Develop a system to ensure this is done in the moment to ensure accurate accounting for children.”

Correction date in the state record: Jul 30, 2022

Regulation 5.23: The licensee shall maintain a legally notarized affidavit onsite, signed by the licensee or designee, testifying that each staff file contains these records as required in the rule 5.22 of these regulations. The licensee shall permit representatives of the Division to have full access to off-site records to verify documentation.

“Upon request to look at staff files, Staff A stated that they are maintained at the central office. When the affidavit was requested, Staff A did not know where to locate it. When Staff B arrived, they stated that the program did not have an affidavit on site. Corrective Action: Ensure if staff files are maintained off-site that the program has an up-to-date affidavit attesting to staff files being complete as stated in this rule.”

Correction date in the state record: Jul 29, 2022

Regulation 13.14: The tops of tables used for eating snacks or meals or other surfaces coming into contact with food shall be washed and sanitized prior to eating.

“Children were observed playing games and doing crafts at the tables which were not cleaned and sanitized as required by this rule when they transitioned to snack. Corrective Action: Ensure tables used for eating and other surfaces that come into contact with food are washed and sanitized as required by this rule. Ensure staff are aware of this rule.”

Correction date in the state record: Jul 29, 2022

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Upon review of staff quality and credential accounts within BFIS, they were found to be incomplete. Of the staff listed on the Associated Parties list, five (5) did not reflect CPR/First Aid certification, though one (1) staff had documentation on site. Staff A's quality and credential account reflected 3.5 hours of missing professional development documentation, and Staff K did not reflect any documentation to meet qualifications for Program Staff. Corrective Action: Submit documentation of staff qualifications, and professional development certificates to Northern Lights as required by this regulation. Develop a system to ensure all future documentation is submitted to Northern Lights within six months of a staffs initial date of employment, and that documentation is maintained and up-to-date in the BFIS Quality and Credential accounts.”

Correction date in the state record: Dec 3, 2019

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“Upon review of staff quality and credential accounts within BFIS, and on-site files, they were found to be incomplete. Of those staff listed on the Associated Parties list, three (3) staff were missing verification of completing the Reporting Abuse & Neglect training. Corrective Action: Ensure all staff required to complete the Reporting Abuse & Neglect training do so by 12/09/2019. Develop a system to ensure all future employees complete the Reporting Abuse & Neglect training within one (1) month of beginning employment.”

Correction date in the state record: Dec 9, 2019

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Upon review of the Associated Parties list with Staff A, it was found that Staff E, F, G, H, I and J were employed at the program but not on the Associated Parties list. Corrective Action: Submit background checks for Staff E, F, G, H, I and J. Develop a system to ensure background checks have been sent to the Division for all future staff prior to them working with children.”

Correction date in the state record: Dec 3, 2019

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“Upon review of staff quality and credential accounts within BFIS, and on-site files, they were found to be incomplete. Of those staff listed on the Associated Parties list, three (3) staff were missing verification of being CPR/First Aid certified. Corrective Action: Ensure staff obtain CPR/First Aid certification by 12/14/2019, if they are not currently certified. Develop a system to ensure all staff maintain their CPR/First Aid certification.”

Correction date in the state record: Nov 26, 2019

Regulation 18.31: The Afterschool Child Care Program shall meet all applicable requirements of the Vermont Division of Fire Safety, the Vermont Department of Health, the Vermont Agency of Natural Resources and the Americans with Disabilities Act.

“Upon review of the fire extinguisher in the room the program uses, as well as the one at the main entrance, it was found the extinguishers had expired in August 2019. Corrective Action: Ensure the fire extinguishers on site are inspected and tagged. Develop a system to maintain an inspected fire extinguisher on site at all times.”

Correction date in the state record: Nov 26, 2019

Regulation 5.28: The Licensee is required to maintain an accurate record of Staff schedules and assignments for all Staff including substitutes.

“Staff A was asked if the program was able to provide a schedule of which staff worked with which children on any given day the program was open. Staff A stated that staff fill out a timesheet, but it doesn't reflect which group of children the staff work with. Corrective Action: Develop a system that accounts for staff arrival, breaks, and departure. Ensure this system tracks which group of childen staff are assigned to at any given time.”

Correction date in the state record: Dec 3, 2019

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“Upon review of staff quality and credential accounts within BFIS and on-site files, it was found that Staff K and L did not have documentation to confirm they meet qualifications for Program Staff. Corrective Action: Submit a program improvement plan that identifies how Staff K and L will meet qualifications for Program Staff.”

Correction date in the state record: Dec 9, 2019

Regulation 15.11: Refrigerated foods shall be labeled and dated.

“Staff A showed the programs designated refrigerator space. There were bags of celery, carrots and cheese without a label or date. Corrective Action: Develop a system to ensure all perishable food is dated and labeled.”

Correction date in the state record: Nov 14, 2019

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Upon review of staff quality and credential accounts within BFIS, and on-site files, required documentation was found to be incomplete. Of those staff listed on the Associated Parties list, five (5) were missing verification of completing the Orientation training. Corrective Action: Ensure all staff required to complete the Orientation training do so by 12/09/2019. Develop a system to ensure all future employees complete the Orientation training prior to working with children.”

Correction date in the state record: Dec 10, 2019

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“Staff A stated that Provider D works daily, 1:1 with a child in the program, and is paid through another agency. Provider D is not listed on the Associated Parties list. Corrective Action: Submit a background check for Provider D. Develop a system to ensure all individuals who are regularly present submit a background check to the Division prior to working with children.”

Correction date in the state record: Dec 3, 2019

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“Upon review of the programs Associated Parties list, Staff A stated that Staff B and D were no longer employed at the program. Corrective Action: Within BFIS, enter an end of employment date for Staff B and C. Develop a system to ensure the Associated Parties list is maintained and up to date.”

Correction date in the state record: Dec 9, 2019

Regulation 7.1: Each child shall be supervised at all times by Staff as appropriate for the age of the child.

“As the group was transitioning from choice time to their enrichment activity one of the students asked to use the bathroom. When Jordan told her it was ok for her to go she left the room all of the staff and children were in and went down a short hall to the bathroom. The student was not able to be visually seen going to the bathroom by any of the staff in the room, and during the 8 mintues that the student was gone Jordan walked around the room washing a table, speaking to other students and would not have known the activities or whereabouts of the child that walked to the bathroom. There is a door leading outside to the parking lot across from the bathroom door. Jordan acknkowledged that it is their regular practice to allow children to walk to the bathroom on their own and said he knew this particular student usually takes longer in the bathroom and remained aware of her time out of the room and when she returned. This worker could hear, from the main room, when the toilet flushed, the paper towels were accessed and the door to the bathroom opened; the child returned to the room immediately after. Corrective Action: The definition of supervision includes "the knowledge of and accounting for the activity and whereabouts of each child...and the promimity of Staff to children at all times". E-mail donna.lopiccolo@vermont.gov with a supervision procedure for children leaving the main meeting room, to use the bathroom or for any other purposes, to ensure that staff are able to account for the whereabouts and activities of every child.”

Correction date in the state record: Nov 14, 2019

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“When asked about the documentation for evacuation (fire) drills, Jordan stated that while they have practiced them every month this school year he has not been documenting their practices. Corrective Action: As required, starting in March of 2017 and moving forward for every month that children are in care ensure that the emergency evacuation (fire) drill is documented and that this documentation is maintained on site and available for review.”

Correction date in the state record: Nov 14, 2019