Milton Family Community Center-After School Kids Program, rogram

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A violation to this rule was cited on 6/1/2026 with corrective action due on 7/1/2026. An email was sent to the program on 9/3/2026 advising of the overdue corrective action identifying 9/8/2026 as the final date to provide corrective action. The program did not respond. A follow up with Northern Lights at CCV confirmed outstanding documents had not yet been submitted. Corrective Action: By 9/20/2026 ensure all staff employed six (6) months or longer have complete BFIS accounts. Ensure all missing documentation is submitted to Northern Lights by this due date. A full audit by CDD will be conducted to ensure compliance. Status: Appeal Period.”

Correction date in the state record: Sep 22, 2026

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Seven (7) out of seventeen (17) staff who have been employed for six months or more do not have up-to-date BFIS quality and credential accounts as required. Corrective Action: Ensure that documents for the identified staff are submitted to Northern Lights at CCV via Direct Send and contact Licensor [name] when all items have been submitted. Information about Direct Send can be found at: https://northernlightsccv.org/resources/direct-send/”

Correction date in the state record: Sep 22, 2026

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“One (1) staff member who has been employed for over three (3) months does not have current First Aid/CPR certification. One (1) staff's First Aid/CPR training expired the day of the visit. Corrective Action: Ensure that both staff complete First Aid/CPR certification and send their certificates to Northern Lights at CCV.”

Correction date in the state record: Aug 6, 2026

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“The program did not have documentation of orientation training for one (1) staff member. Corrective Action: Ensure that the identified staff member sends documentation for orientation to Northern Lights at CCV.”

Correction date in the state record: Jun 29, 2026

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“A review of staff's BFIS Quality and Credential accounts and confirmation from the program director that three (3) program staff had not renewed their CPR and First Aid certificates prior to the expiration date on the card. There was one (1) staff member who had not completed a CPR and First Aid course prior to this licensing visit and has been working longer than three (3) months. Corrective Action: By 6/27/2025, have the program staff renew their CPR and First Aid certificate and submit their certificates to Northern Lights with the required cover sheet. Submit confirmation with the date the staff members completed their First Aid and CPR class.”

Correction date in the state record: Jun 18, 2025

Regulation 18.43.a.: Background Check Requirements as specified in rules 5.11 - 5.18 of these regulations. A new background check shall be completed for the Licensee and for all Staff, Substitutes, Associated Parties, and Volunteers at the time of renewal.

“A Program Staff member who was working during this licensing visit, fingerprints and record check authorization form expired 12/6/2024. The annual assurance letter dated 4/29/2024, stated this Program Staff fingerprints were to expire. It was noted during this licensing visit, that this Program Staff member was retiring and would be no longer working for the program. Corrective Action: Immediately remove this Program Staff member from the associated parties list and create a system where you keep track of fingerprint renewal dates, so fingerprints do not expire.”

Correction date in the state record: Jun 1, 2025

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“A Program Aide had not completed the fingerprint process as requested by the Child Development Division. A letter requesting fingerprints for the Program Aide was issued on 10/1/2024. Corrective Action: Immediately have the Program Aide complete the fingerprint process for the Child Development Division, which includes results. By 6/30/2025 submit the fingerprint receipt to this Licensor.”

Correction date in the state record: Jul 28, 2025

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“A staff member who has worked in the program for over a year had not completed the fingerprint process for the Child Development Division as requested. A letter requesting fingerprints for this staff person was issued on 5/1/2023. Corrective Action: Immediately have this staff person complete the fingerprint process for the Child Development Division. By 7/26/2024 submit the fingerprint receipt to the Business Technician at Caitlyn.james@vermont.gov and include this licensor in the e-mail.”

Correction date in the state record: Jul 25, 2024

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“A review of staff's BFIS Quality and Credential accounts and confirmation from the staff they had not renewed their CPR and First Aid certificate. The CPR and First Aid certificate expired on 4/7/2024 Corrective Action: By 7/19/2024, submit a plan confirming the date the staff member will complete their First Aid and CPR certificate.”

Correction date in the state record: Aug 26, 2024

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“A review of staff's BFIS Quality and Credential accounts and confirmation from the program staff member, they had not renewed their CPR and First Aid certificate. The CPR and First Aid certificate expired on 9/1/2022. Corrective Action: By 7/24/2023, have the program staff renew their CPR and First Aid and submit the certificate to Northern Lights with the required cover sheet.”

Correction date in the state record: Jul 19, 2023

Regulation 8.15: Staff shall observe confidentiality in regard to child/family records and family information. Confidential conversations regarding children/families or collaborating agencies shall take place in private.

“It was determined that a staff member corresponded with a parent/family counselor and disclosed private information without the parents consent on four separate occasions in July and August. Corrective Action: Immediately have staff review the programs policies on confidentiality and always obtain written parent permission before reaching out to a parent or child's councilor. By 11/29/2021, submit a program improvement plan that identifies changes made to the programs policies on confidentiality.”

Correction date in the state record: Nov 23, 2021

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“After a review of the Associated Parties List with the Director, it was determined that the Associated Parties List listed five (5) staff that were no longer associated with the program. The staff no longer associated at the program that were still listed had been away for a range of approximately three (3) months to over a year. Corrective Action: By 1/10/2020, ensure the Associated Parties list for the program is up to date and any staff no longer associated with the program are removed. Submit an improvement plan on how the program will maintain an up to date Associated Parties list moving forward.”

Correction date in the state record: Jan 8, 2020