Little Academy Preschool

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“The fire drill log was not available for review during this licensing visit as it was stated they brought the document home to fix. It was stated they conduct fire drills with the three separate groups of children monthly. Corrective Action: Immediately create a system where fire drills are documented monthly. By 4/30/2024, submit a confirmation on how fire drills will be documented monthly.”

Correction date in the state record: Apr 2, 2025

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“A review of staff s BFIS quality and credential account and verbal confirmation from a staff member that they had not renewed their CPR and First Aid certificate prior to the expiration date. Corrective Action: Immediately have staff complete the CPR and First Aid training and maintain currently certified. By 4/30/2024, submit the CPR and First Aid training certificate to Northern Lights with the proper cover sheet.”

Correction date in the state record: Apr 17, 2024

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“After a review of individual BFIS Quality and Credential accounts and a review of staff files, it was determined four (4) out of five (5) staff employed were missing qualifications, required training certificate and hours of professional development. Corrective Action: By 4/30/2024, review staff's BFIS Quality and Credential account, then submit the missing required training certificates and credentials to Northern Lights with the required cover sheet. Include this Licensor on the e-mail to Northern Lights.”

Correction date in the state record: Apr 2, 2025

Regulation 3.7.1.3: The licensee shall ensure that the Emergency Response Plan is reviewed and updated at least once every 365 days.

“The Licensee has not reviewed or updated the programs Emergency Response Plan since 2017 when they wrote this plan. The Emergency Response Plan guide located on the CDD website was provided as a resource during this licensing visit. Corrective Action: By 5/27/2022, submit the updated Emergency Response Plan to this Licensor for review and update this plan yearly.”

Correction date in the state record: May 30, 2022

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“The children's files were audited, and the required well care exam was missing for three (3) children who have been in care for more than 45 days. This violation was cited previously on 1/29/2020 and 5/27/2021. Corrective Action: By 5/18/2022, obtain documentation that the three (3) children have received a well care exam and develop a system on how you will comply with this rule within 45 days of children's enrollment.”

Correction date in the state record: May 12, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“After a review of BFIS Quality and Credential accounts, it was determined that three (3) staff employed longer than six (6) months did not have an up to date BFIS Quality and Credential Account as required and was missing qualification information and required training certificates. This violation was cited previously on 1/29/2020. Corrective Action: By 6/10/2021, submit all missing training certificates and credentials to Northern Lights at CCV with the required cover sheet for all staff. Include this Licensor on the e-mail to Northern Lights and submit a plan on how you will maintain compliance with submitting training certificates and credentials for all staff.”

Correction date in the state record: Jul 3, 2021

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“The Children's files were audited, and the required well care exam was missing for three (3) children who have been enrolled since 9/2020. This violation was cited previously on 1/29/2020. Corrective Action: By 6/17/2021, obtain documentation that these children have received a well care exam and submit a program improvement plan on how you will receive well care exams within the 45 days of enrollment.”

Correction date in the state record: Jun 29, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“After a review of BFIS Quality and Credential accounts, it was determined that five (5) staff employed longer than six (6) months did not have up to date BFIS Quality and Credential Accounts as required and were missing qualification information, required trainings, and/or annual professional development documentation. Corrective Action: By 2/18/2020, review all staff's BFIS Quality and Credential accounts, submit all missing documentation for professional development, required trainings and qualifications such as transcripts or high school diplomas to Northern Lights at CCV with the required cover sheet. Submit confirmation to this Licensor that all required information has been sent to Northern Lights at CCV.”

Correction date in the state record: Jul 2, 2020

Regulation 5.1.3: Immunizations: The licensee shall maintain documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. The immunization record should be updated after each additional immunization has been received. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

“The Children's files were audited, and the required immunization record was missing for one child who has been in care since September. Corrective Action: Immediately obtain the missing immunization record for this child and create a system to ensure all immunization records are in each child's file upon enrollment.”

Correction date in the state record: Jan 29, 2020

Regulation 5.1.4: The licensee shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129.

“The Child Development Division sent the first notice to submit the annual immunization report on 11/11/2019 by email. The Division sent additional notices on 11/25/2019 (by email), 12/8/2019 (letter in the mail), 12/15/2019 and 12/16/2019 (letters posted in each program's BFIS account), and 12/20/2019 (by email). Corrective Action: By February 10, 2020 complete the 2019 annual immunization report by contacting [name] at 802-241-0816. Please notify this licensor by email when you have done so. Create a system which will prompt you to submit the Immunization Report on or before 12/31/2020 moving forward.”

Correction date in the state record: Aug 27, 2020

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Children's files were audited and the required well care exam was missing for a child who has been in care for more than 45 days. Corrective Action: By 2/12/2020, obtain documentation that children have received a well care exam. Develop a plan on how you will comply with this rule within 45 days of children's enrollment.”

Correction date in the state record: Jan 29, 2020

Regulation 3.4.6.5: Staffing Schedule: A licensee shall maintain a written record of the daily schedule for at least 365 days of all staff including exact days and hours worked and the group of children to whom they are assigned.

“The director stated she had not created a staff schedule for the program. The program has two different groups of children and staff working within a day. Corrective Action: Immediately create a staff schedule that reflects the time, day and group that each staff are working in the program. Develop a system to ensure accurate reflection of staff schedules worked in each day and with each group of children.”

Correction date in the state record: Jan 30, 2020

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Two staff who have worked in the program has not competed the fingerprint process when the letters were issued to the program. A Fingerprint notification letter was issued on 7/5/2019 for one staff member and the other was issued 5/18/2017 to complete the fingerprinting process. Corrective Action: Immediately have the two staff complete the fingerprint process as requested prior to working with children. Create a system where staff will complete the fingerprinting process prior to working with children. Notify this Licensor when the staff have completed the fingerprinting process.”

Correction date in the state record: Jan 28, 2020