Miller Community & Recreation Center

Regulation 10.8: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: * Evacuations of the building for fire or other emergencies such as lockdown situations and sheltering-in-place; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the Afterschool Child Care Program and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A plan for handling children with special needs; * An established evacuation meeting location within walking distance of the Afterschool Child Care Program; * Responsibility to account for all children and staff at the evacuation meeting place; * An established plan for relocation if necessary including safe transportation; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The emergency response plan is missing some required components, including a plan for reunification of children with their families in the aftermath of an emergency or natural disaster and continuity of operations. This was a talking point at a compliance visit on 4/24/2026, and the program did not produce an updated plan. Specific feedback about the plan has been sent to the program. Corrective Action: Incorporate the feedback into the current emergency response plan and send the plan to Licensor [name].”

Correction date in the state record: Jun 10, 2026

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The current Program Administrator was unable to find documentation of evacuation drills conducted in the past year. Corrective Action: Since the enrollment can change on a weekly basis, send Licensor [name] a plan that describes how the program will remember to conduct evacuation drills weekly throughout the year and where the drills will be documented.”

Correction date in the state record: Jun 10, 2026

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Eighty-five percent (85%) of staff who have been employed for six (6) months or greater are missing items in their BFIS Quality and Credential accounts. Corrective Action: The Program Administrator submitted training or qualification documents for three (3) staff prior to the writing of this report. By 5/31/2024, gather all missing documentation, including required training certificates, qualification documents, and professional development certificates for all staff who have been employed for six (6) months or greater and submit them to Northern Lights at CCV. Copy Licensor [name] on the submissions to Northern Lights at CCV. If assistance is needed to send all documentation, contact Northern Lights at CCV Resource Advisor Adri Taylo-Behrman at adri.taylo-behrman@ccv.edu. In the future ensure that all qualifiction documents and training certificates are sent to Northern Lights at CCV for submission to staff's BFIS quality and credential accounts.”

Correction date in the state record: May 15, 2024

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The Program Administrator stated that evacuation drills have not been documented and saved this year. The Program Administrator and a staff member separately confirmed that evacuation drills occur weekly when camps are open due to there being many new children from one week to the next. Corrective Action: By 5/17/2024, email a plan to Licensor [name] that describes how the program will ensure that evacuation drills are documented moving forward.”

Correction date in the state record: May 15, 2024

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“Staff A, who has been employed for over a year does not yet meet qualifications for their position. This was cited as non-compliant at the last site visit on 6/28/2023. The Program Administrator and Staff A have decided to complete the Vermont Afterschool Foundations certificate application. Corrective Action: By 5/17/2024, email a plan to Licensor [name] that includes a timeline showing what steps will be taken and the date when Staff A's Foundations certificate will be complete.”

Correction date in the state record: May 15, 2024

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“The three (3) program staff who have been employed at the program for over a year have not completed qualifications for the position. Corrective Action: Submit a plan to Licensor [name] that describes how staff will be qualified for their positions.”

Correction date in the state record: Jul 24, 2023

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Upon review of BFIS Quality and Credential Accounts and discussion with the Program Administer, it was found that staff BFIS Quality and Credential Accounts were not up to date with all required documentation. Corrective Action: Submit documentation to Northern Lights at CCV, for all staff missing documentation in their BFIS Quality and Credential Accounts. Submit confirmation when documentation has been forwarded to Northern Lights at CCV. Develop a plan on how BFIS Quality and Credential Accounts will be updated and kept up to date in the future.”

Correction date in the state record: May 15, 2024