Crow's Path

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Five (5) staff who have been employed for over six (6) months do not have up to date BFIS Quality and Credential accounts. Corrective Action: A majority of the missing documents have been submitted to Northern Lights at CCV to be entered into staff's BFIS accounts. Some of the documents were rejected by Northern Lights at CCV By 2/12/2026, please ensure that the remainder of the qualifications and training documents are submitted to Northern Lights at CCV. Send confirmation to Licensor [name] when these items are submitted.”

Correction date in the state record: Jul 29, 2026

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“The program did not provide documentation of the following annual professional development that was not found in BFIS. Staff A appears to be missing fifteen (15) hours between 6/12/2024 and 6/11/2025, Staff B appears to be missing twelve (12) hours between 8/29/2024 and 8/28/2025, Staff C seems to be missing three (3) hours between 8/23/2024 and 8/22/2025. Corrective Action: By 2/12/2026, either submit documentation of the missing annual professional development or submit a plan for each of the identified staff to complete the missing professional development hours in addition to the fifteen (15) hours that are due by their next anniversary date. In the plan, submit which trainings will be taken and when.”

Correction date in the state record: Jul 29, 2026

Regulation 6.2.6.1: Staff shall be able to hear all children of pre-kindergarten age and younger at all times, shall be able to see the children with a quick glance, and shall be able to physically respond immediately.

“On 8/7/2025, Child X left the group unnoticed for approximately two (2) minutes and made their way to the sidewalk on North Avenue. Once Child X was noticed missing, it took approximately two (2) additional minutes before staff had visual sight of them, talking to a friend of the family on the sidewalk. This is a serious violation. Corrective Action: After the incident, the program contacted the Division as required. In addition, the director completed the active supervision training provided to Head Start programs and completed the same training with staff. The program has added a bright orange climbing rope as a visual barrier along the back and one side of the base camp, and has been teaching children not to go beyond that rope without a teacher. The secondary path that Child X took has been made an emergency only path and is no longer used on a regular basis. The program has added walkie talkies for communication, and has designated one staff person at all times to have eyes on the entire group, continually counting children. Please complete the following additional corrective action. 1. Send this licensing visit report (either a hard copy or email a digital copy) to all families that were enrolled at the time of the incident. 2. Email Licensor [name] a list of all children enrolled at the time of the incident, including parent/guardian names for all children and their phone numbers. 3. Modify the missing child protocol to include a 30-second sweep before contacting emergency services. 4. Send copies of the new supervision protocol and missing child protocol to Licensor [name].”

Correction date in the state record: Oct 10, 2025

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“At the time of the visit, three (3) staff who had been employed for over sixty (60) days had not completed all portions of their background clearances. Staff A had not yet sent completed out of state paperwork to the Division, and the Director stated that Staff A is working with Technician [name] around some issues with fingerprinting. Staff B had not yet sent out of state paperwork to the Division. Staff C had not yet sent out of state paperwork to the Division and it is unclear whether they had submitted to fingerprinting. Corrective Action: Since the visit, Staff B and C have sent out of state paperwork to the Division. By 3/13/2025, email Licensor [name] and show confirmation that Staff A has completed fingerprinting and confirm that they have sent their out of state paperwork back to the Division. By 3/13/2025, email confirmation that Staff C has been fingerprinted. Until notification is received from the Division that all staff are cleared, those who are in positions to be left alone with children may not be left alone with children.”

Correction date in the state record: Feb 27, 2025