Burlington Forest Preschool L3C

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Four (4) staff who have been employed for more than one month have not completed an approved orientation training. Three (3) of the four (4) have not completed an approved mandated reporter training. Corrective Action: By 3/1/2023, all staff currently working at the program who have not completed an approved orientation training and/or an approved mandated reporter training shall complete those trainings and submit certificates as appropriate to Northern Lights at CCV. By 3/1/2023, submit a program improvement plan that describes how the program will assure that all staff will complete a full orientation training to include an approved orientation training, and an approved mandated reporter training prior to being left alone with children, and within the first month of employment.”

Correction date in the state record: Mar 14, 2023

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Five (5) staff have not submitted to their full background clearance to include fingerprints and/or out of state child abuse and neglect registry checks within sixty (60) days of hire and are in positions where they can be left alone with children. Corrective Action: The program has contacted these employees and is following up with them regarding fingerprint appointments and returning out of state child abuse and neglect registry check forms. By 3/1/2023 submit a program improvement plan that describes the system that will be used to assure that swift follow-through will occur with staff once background clearance forms are sent by the Division.”

Correction date in the state record: Mar 14, 2023

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Three (3) staff have not completed an approved orientation training within one month as required. Corrective Action: The three (3) staff who have not completed orientation must complete orientation and send the certificates to Northern Lights at CCV. Email Licensor [name] when the trainings have been completed. Develop a system that will prompt the program to ensure that all new staff members complete an approved orientation training in a timely manner and prior to being left alone with children moving forward.”

Correction date in the state record: Apr 13, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“A review of the BFIS Quality and Credentialing accounts and a conversation with the program indicated that there are ten (10) staff who have been employed longer than six (6) months that do not have up to date BFIS Quality and Credentialing accounts as required. Corrective Action: Some staff have already begun to submit documentation of qualifications and certificates for mandatory trainings and annual professional development to Northern Lights at CCV. Continue to send all documentation to Northern Lights at CCV and email Licensor [name] when all has been submitted. Email a plan to Licensor [name] that describes how all documentation of mandatory training, qualifications, and annual professional development are submitted to Northern Lights at CCV in a manner that maintains up to date BFIS Quality and Credential accounts for all staff.”

Correction date in the state record: Apr 25, 2022

Regulation 5.10.3.3: Safe Use Zones For all play equipment that is thirty (30) inches or higher from the ground, including climbing equipment, slides, swings and other similar equipment, the licensee shall ensure that the surface under and around the equipment, including recommended use zones, is of approved resilient material that protects children if they fall. * Materials in the use zone shall consist of wood chips, pea stone, mulch, engineered wood fibers, sand, safety-tested shredded or rubber like material or rubber mats designed for protective cushioning; * Materials used in the use zone shall follow the recommendations listed in the most recent publication of U.S. Consumer Product Safety Commission's Public Playground Safety Handbook regarding critical depth of tested materials determined by the height of the highest climbing surface of the equipment; * Materials used in the use zone shall be installed and maintained according to the manufacturer's instructions; * If the loose material such as sand, mulch, or shredded rubber is used in use zones, the licensee shall ensure that the material is raked regularly and replenished to maintain depth and resilience; and * If the resilient material in use zones freezes, staff shall ensure that children will not play on the equipment until the resilient material has thawed and is once again resilient.

“Two (2) children in care were observed during this licensing visit to climb a tree where they achieved a height of over six (6) feet from the ground. It is a violation of this licensing rule when children are able to climb and achieve a height over 30 inches from the ground with no resilient cushioning in place. Corrective Action: Effective immediately, children may not climb trees or other structures where they achieve a height over 30 inches from the ground unless an approved resilient material is in place. Submit an email confirmation to this licensor by 11/18/2020.”

Correction date in the state record: Oct 27, 2020

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“A review of staff BFIS Quality and Credential Accounts found that eight (8) staff had missing or incomplete documentation in their accounts. Corrective Action: Submit staff education and training documentation to Northern Lights at CCV for all staff missing documentation in their BFIS Quality and Credential Accounts. Develop a plan on how the BFIS Quality and Credential Accounts will be updated and kept up to date in the future.”

Correction date in the state record: Oct 27, 2020

Regulation 7.3.1.5: The program director of a CBCCPP licensed for thirteen (13) or more children shall complete within one (1) year of employment start date a three (3) college credit course in managing an early care and education program that includes budgeting and financial management, approved by the Division; or the licensee shall employ a business manager as in the rule 7.6.1 of these regulations.

“A review of the program's Associated parties list and the director's BFIS Quality and Credentialing account, reflected that the director has not completed a three (3) college credit course in managing an early care and education program that includes budgeting and financial management, nor is there an identified business manager. Corrective Action: Develop a written plan which includes all of the details of how and when the program will come into compliance with rule 7.3.1.5 by either identifying a business manager or having the director complete a three (3) college credit course in managing an early care and education program that includes budgeting and financial management.”

Correction date in the state record: Oct 27, 2020

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes.

“Since September 2017, the program has been alternating each month between practicing emergency evacuation drills and lockdown drills. Corrective Action: The program has agreed to practice monthly emergency evacuation drills with the children.”

Correction date in the state record: May 3, 2018