Full Circle Preschool

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“A review of the evacuation drill logs show that evacuation drills were missed in December 2025, January 2026, and February 2026. Corrective Action: Complete two (2) evacuation drills each month for May, June, and July and document the drills. By the first of June, July, and August, email Licensor [name] a screen shot of the documentation for the drills the previous month.”

Correction date in the state record: Jul 29, 2026

Regulation 6.2.6.1: Staff shall be able to hear all children of pre-kindergarten age and younger at all times, shall be able to see the children with a quick glance, and shall be able to physically respond immediately.

“Staff A left a child in a classroom for an approximate time of five (5) to ten (10) minutes and did not realize that the child was missing from the group until they reentered the room for another purpose. Staff A was new to the program with no prior experience in early education and was left alone during a transition time. Corrective Action: By 3/31/2025, send a copy of this report to each parent of the currently enrolled children. Also, by 3/31/2025, send Licensor [name] a list of all families that includes who their children are, and their contact phone numbers. Continue to work with the SPARQS Quality Support Specialist assigned to the program to obtain support and recommendations to strengthen the program's onboarding processes and training for new staff. In the corrective action email, confirm that the program has been in contact with the SPARQS Quality Support Specialist to continue work in the identified areas.”

Correction date in the state record: Mar 25, 2025

Regulation 3.4.4.1: The program director shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the CBCCPP. A complete file shall contain, at minimum, the following information: A completed child's admission form signed and dated by the parent that includes the first date the child attended the CBCCPP and the days and hours the child is regularly scheduled to attend the CBCCPP; The child's name, current home address, and current home telephone number; Identification of child's home language; The child's date of birth; Name, address, and all applicable current telephone numbers for parents; Name, address, and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; Names for all persons authorized to pick the child up from the CBCCPP; Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone number of the child's primary health care and dental care providers (if the child has a dental care provider); A description of any special medical, developmental, emotional, or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; Written authorization from the parent for the CBCCPP to be able to obtain emergency medical care and transportation; Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; Written permission from parents for the CBCCPP to transport the child, if transportation is provided, as required in the rule 5.10.6.6.1 of the regulations; Written permission from parents for the child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.6.4 of these regulations; and If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

“None of the eight (8) children's files audited were complete. One (1) of the files was complete except for their starting date and one (1) emergency contact. When asked, one (1) staff member said that they used to have the children's emergency contact information on the classroom clipboard, but they no longer have them. The program uses the Brightwheel app, but that is not kept up-to-date with children's information. Corrective Action: By 5/31/2024, audit all children's files and collect all missing information from families. Notify Licensor [name] by email to confirm all items are collected and in the children's files. In addition, by 5/31/2024, email a plan to Licensor [name] that describes how the program will ensure that children's files are complete on or prior to their first day of attendance.”

Correction date in the state record: May 31, 2024

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Six (6) out of eight (8) children's files audited did not contain documentation of their well child doctor visit. Corrective Action: By 5/31/2024, collect documentation of the latest well child visit for each child that has been enrolled within the last forty-five (45) days. In addition, by 5/30/2024, email a plan to Licensor [name] that describes how the program will ensure that documentation of children's age-appropriate well child visit is collected within forty-five (45) days of enrollment.”

Correction date in the state record: May 31, 2024

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Five (5) staff were missing documentation of annual professional development in BFIS and in their staff files. Staff A was missing thirteen (13) hours between 6/17/22 and 6/17/23. Staff B was missing 13 hours between 8/16/22 and 8/16/23. Staff C was missing four (4) hours between 7/1/22 and 7/1/23. Staff D was missing twelve (12) hours between 6/17/22 and 6/14/23. Staff E was missing thirteen (13) hours between 7/26/22 and 7/26/23. Corrective Action: By 6/7/2024 email any training certificates that were not found for the listed staff members during the time periods provided to Northern Lights at CCV and copy Licensor [name] on the submissions. Also by 6/7/2024, email Licensor [name] a plan that describes how each of the staff will complete any missing hours for the 2022 - 2023 year in addition to the fifteen (15) professional development hours needed for the 2023 - 2024 year. Create a system for tracking professional development hours for all staff to ensure hours are completed as required.”

Correction date in the state record: Jun 7, 2024