Lothrop Pre K Program

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Upon review of the program's BFIS account, it was identified that Staff A had not submitted a Record Check Authorization Form to the Division in the last five (5) years, nor submitted to fingerprinting. Staff A's last Record Check and fingerprinting were 12/20/2019. This was confirmed by the program via email on 04/28/2025. Corrective Action: Immediately submit a Record Check Authorization form to the Division for Staff A. Ensure that Staff A submits to fingerprinting as directed by the Division. Develop a system to ensure ongoing background check requirements of staff are met moving forward. In the corrective action email provide details of the system developed to ensure compliance moving forward, including who is responsible for tracking five (5) year dates for staff record checks.”

Correction date in the state record: May 9, 2025

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Review of BFIS and staff files on site determined Staff A and Staff B have not completed orientation.Staff A began working at the program 11/13/19, Staff B on 9/28/18. Corrective Action: Ensure Staff A and Staff B complete the required training by the corrective action due date. Create a system to ensure all new staff complete orientation as required by this rule.”

Correction date in the state record: Oct 17, 2022

Regulation 8.2.1: The PSPP is exempt from the rule 3.4.5.1 of these regulations, however the licensee shall maintain a complete and up-to-date list of staff in the PSPP's BFIS Account and staff's BFIS Quality and Credential Account shall contain, at minimum, the following information: Name, date of birth, home address, and telephone number; Copies of current first aid and CPR certification; Signed statement verifying understanding of legal requirement to report suspected child abuse and neglect; Documentation of a current Records Check Authorization form; Documentation of having read and having ready access to a current copy of applicable child care licensing regulations; Administration of Medication training certification (if applicable); Employment start date; and Documentation of completed Orientation Training.

“Review of associated parties list during site visit and through communications with Program Administrator, eleven (11) staff were determined to no longer be working with the program as of the end of the previous school year. Corrective Action: Create a system to ensure BFIS is maintained as required by this rule.”

Correction date in the state record: Oct 17, 2022

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Upon review of BFIS, staff file and through communications with Program Administrator it was determined that Staff B has not yet completed CPR and First Aid. It was determined Staff B is alone with children on a one-on-one basis. Staff B has been employed with the program since 9/28/18. Corrective Action: Ensure Staff B completes CPR and First Aid prior to again being left alone with children. Create a system to ensure new staff completes CPR and First Aid as required by this rule.”

Correction date in the state record: Oct 17, 2022

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“The associated parties list was reviewed with the program director and was found to be incomplete. The director, staff A and Staff B, all who were present at the program the day of the visit, were not on the associated parties list. The director stated that the school principal handles the submittal of backgound athorization forms. Follow up with the school principal confirmed that background checks had been completed through the Agency of Education but not with the Child Development Divison. Corrective Action: Effective immediately, submit background authorization checks and complete any required fingerprinting for all program staff not currenlty listed on the associated parties list. Ensure future compliance with this regulation by submitting background authorization forms for any new individuals regularly present at the program prior to working with children.”

Correction date in the state record: Oct 21, 2019