Boys & Girls Club of Rutland County @Lothrop

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that Staff A had not completed an Orientation training as required. Staff A has been employed at the program for more than three (3) months. Corrective Action: Immediately, and prior to being left alone with children, ensure that Staff A completes an Orientation training that meets the requirements of this rule. Develop a system to ensure that staff members complete an orientation training prior to being left alone with children moving forward. In the corrective action email provide the completion certificate and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Feb 12, 2026

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“Upon review of staff qualifications it was identified that Staff B had not met qualification requirements as outlined by this rule, within one (1) year of their employment. Corrective Action: Immediately work with Staff B to develop a plan for them to become qualified. In the corrective action email include details of the plan developed, to include a comprehensive timeline to completion. Notify this Licensor upon completion of required qualifications.”

Correction date in the state record: Feb 12, 2026

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that Staff A had current certification in CPR but not in First Aid as required. Corrective Action: Immediately, and prior to being left alone with children, ensure that Staff A completes training in First Aid and CPR. In the corrective action email provide the completion certificate.”

Correction date in the state record: Feb 12, 2026

Regulation 4.3: A child shall be admitted in an Afterschool Child Care Program when there is on file on the premises, either in hard copy or accessible and printable electronic format documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

“Upon review of a random sampling of five (5) children's files it was identfied that none of the five (5) files contained documentation of children's immunizations. Program staff believed the information may be maintained in the program's Procare Account. Upon review, the immunizations were unable to be accessed. Corrective Action: Ensure that immunizations records or exepmtion form are obtained for all enrolled children. Submit evidence to Licensor [name] that all immunization records have been obtained. Develop a system to ensure that documentation of immunizations will be obtained in a timely manner moving forward. In the corrective action email include details of this system.”

Correction date in the state record: Mar 10, 2025

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“Upon review of the program's emergency evacuation drill log it was identified that evacuations had opnly been conducted in October and November. Two (2) other drills were listed on the log, but were not dated. Corrective Action: Develop a system to ensure that an evacuation drill is conducted each month. Ensure that all drill records include all components as required by these regulations. In the corrective action email provide details of the system developed to ensure compliance with this rule moving forward.”

Correction date in the state record: Mar 10, 2025

Regulation 4.1: All records, reports, and documentation required by these regulations related to the Afterschool Child Care Program shall be maintained in an up-to-date manner by the Licensee and are subject to inspection by and/or surrender to the Department during regular program hours or upon request by a Department representative. All documentation shall be maintained for one year.

“Staff files are not maintained on site at this program. Upon review of the program's online system for maintaining staff files, it was identified several staff working at the program do not have information maintained in their files. Three (3) staff had were lacking documentation to support qualification, six (6) staff were missing documentation of valid CPR and First Aid certifications, and one (1) staff was lacking documentation of Mandated Reported and Orientation training. None of the identified documentation is reflected in BFIS Quality and Credential accounts. Due to the lack of documentation, rules 5.40, 4.14, and 5.31 were unable to be assessed. Corrective Action: Ensure that all staff files are up-to-date by 03/10/2025. Develop a system to ensure that staff files and other documentation will be maintained in an up-to-date manner moving forward. In the corrective action email, notify Licensor [name] when all files are up-to-date and ready to be fully assessed and include details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Mar 20, 2025

Regulation 11.27: Essential Maintenance Practices (EMPs) shall be performed prior to initial licensure and annually thereafter in the space defined as licensed space. Essential Maintenance Practices shall be performed by a person who (a) has been certified by the Vermont Department of Health to perform Essential Maintenance Practices, or (b) is supervised on-site by a person certified by the Vermont Department of Health to perform Essential Maintenance Practices.

“Based on information gathered from the Vermont Department of Health's IRC Compliance database, it was identified that this program's annual Inspection, Repair, and Cleaning practices are not in compliance. Corrective Action: Immediately plan for an individual certified in Inspection, Repair, and Cleaning to perform an annual inspection. Once completed, submit the compliance statement to the Vermont Department of Health and to Licensor [name] for review. Develop a system to ensure IRC practices are performed in a timely manner moving forward. In the corrective action email include details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Jun 4, 2025