Rutland Town Elementary Preschool

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Upon review of staff fingerprinting history it was identified that Staff D had not submitted to fingerprinting as required. The program was notified of this requirement in a letter on 10/03/2024. Corrective Action: Immediately ensure Staff D submits a new Record Check Authorization form to the Division. Upon receipt of their Fingerprint Authorization Form, Staff D must then submit to fingerprinting within ten (10) business days. Upon completion, provide Staff D's fingerprinting receipt to this Licensor. Develop a system to ensure that fingerprinting is completed in a timely manner moving forward. In the corrective action email include details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Jun 1, 2026

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Upon review of staff BFIS Quality and Credential accounts and electronically provided staff documentation it was identified that Staff E, F and G, who are all substitutes, had expired CPR and First Aid certifications. Corrective Action: Immediately, and prior to being left alone with children, ensure that Staff E, F, and G each obtain valid certification in pediatrict first aid and infant and child CPR. Develop a system to ensure that such certifications are obtained prior to the expiration dates moving forward. In the corrective action email provide each certificate of completion and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: May 26, 2026

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of Staff Quality and Credential accounts and electronically provided staff documentation it was identified that fourteen (14) staff members were lacking reflection of at least one (1) qualification or professional development document within BFIS. All fourteen (14) staff have been employed for more than six (6) months. Corrective Action: Immediately review Staff BFIS Quality and Credential accounts for lacking documentation. Develop a system to ensure that BFIS Quality and Credential accounts will be up-to-date within six (6) months of staff hire and maintained in an up-to-date manner moving forward. By 05/12/2026 ensure that all staff documentation is submitted to Northern Lights at CCV for processing. In the corrective action email include details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Jun 11, 2026

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Upon review of Staff BFIS Quality and Credential accounts and electronically provided staff documentation, the following was identified: Staff E completed zero (0) of the required four (4) hours of professional development activities between 08/2024 and 08/2025, Staff F completed two (2) of the required four (4) hours between 07/2024 and 07/2025, Staff G completed two (2) of the required four (4) hours between 01/2025 and 01/2026, Staff H completed two (2) of the required four (4) hours between 10/2024 and 10/2025, and Staff I completed two and a half (2.5) hours of the required four (4) hours between 09/2024 and 09/2025. Corrective Action: Ensure that each staff member lacking professional development hours for the last full one (1) year based on their start dates, completes the lacking number of hours prior to 05/12/2026. Develop a system to ensure that all staff complete the required number of professional development hours annually moving forward. In the corrective action email provide certificates of completion for Staff members E through I, and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: May 26, 2026

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Upon review of staff fingerprint history it was identified that Staff A, B, and C had not submitted to fingerprinting as required within the last five (5) years. Corrective Action: Immediately ensure that Staff A, B, and C each submit a new Record Check Authorization form to the Division. Upon receipt of Fingerprint Authorization Forms, each staff member must then submit to fingerprinting within ten (10) business days. Upon completion, provide each staff member's fingerprinting receipt to this Licensor. Develop a system to ensure that fingerprinting is completed for all staff once every five (5) years moving forward. In the corrective action email include details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Jun 1, 2026

Regulation 5.1.4: The licensee shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129.

“The required annual immunization survey was not submitted to Vermont Department of Health by midnight on 12/31/25. Initial notification of this requirement was sent the beginning of November, with reminders provided weekly, then daily, closer to the due date. Corrective Action: You must submit the past due 2025 annual immunization survey to Vermont Department of Health by midnight on 1/14/26. Failure to submit this survey will result in further regulatory action. Additionally, submit a statement to Kristy.Haapala@vermont.gov indicating who will be responsible for submitting this survey in the future”

Correction date in the state record: Jan 6, 2026

Regulation 3.7.1.1: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: Evacuations or other emergencies such as leaving the premise and lockdown situations; Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; Notifying the local authorities of the emergency; A system for notifying the parents of the emergency; Notifying the local emergency planning committee regarding the location of the CBCCPP and using the committee as a resource in emergency planning for the program; A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; A system for handling infants, toddlers, and children with special needs; An established evacuation meeting location within walking distance of the CBCCPP; A system to account for all children and staff at the evacuation meeting place; A process for relocation if necessary, including safe transportation; A system for shelter in place if the staff and children present need to remain in the CBCCPP for an extended period; and Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“Upon review of the program's Emergency Response Plan it was identified that nine (9) of the required twelve (12) required components were missing. Corrective Action: An email detailing the missing components was sent to the program on 06/09/2025. Review and revise the Emergency Response Plan to include all required components of this rule. By 07/07/2025 submit a revised Emergency Response Plan to Licensor [name] for review.”

Correction date in the state record: Oct 8, 2025

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A was present, working with children, and counting in ratio but had not submitted a Record Check Authorization form to the Division, nor submitted to fingerprinting. Corrective Action: Immediately submit a Record Check Authorization form to the Division for Staff A. Ensure that Staff A submits to fingerprinting as required. Develop a system to ensure that all new staff and auxiliary staff submit a Record Check Authoization form to the Division prior to being left alone with children moving forward. In the corrective action email include details of how you have come back into compliance and details of the system developed to maintain compliance moving forward.”

Correction date in the state record: Jun 9, 2025

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Upon review of staff background check information it was discovered that five (5) staff members had not submitted to fingerprinting as required. Staff A, B and C had not submitted to five (5) year fingerprinting as required. Staff D and E had not submitted documentation to process Out of State record checks. Staff statements reflected that all five (5) individuals were not being left alone with children currently and would not be until such a time when there was background clearance confirmed by the Division. Corrective Action: Continue to ensure that staff who have not submitted to fingerprinting or the Out of State Records Check process are not left alone with children. Immediately plan for Staff A, B, and C to submit to fingerprinting. Upon completion, provide photo evidence to Licensor [name] via email to confirm. Immediately ensure that Staff D and E provide sign and submit proper documentation for Out of State records checks to be processed as required. Develop a system to ensure that staff will submit to fingerprinting before the five (5) year mark moving forward. In the corrective action email include details of the system developed.”

Correction date in the state record: Oct 17, 2024

Regulation 5.10.1.1.2: Children shall be protected from choking hazards presented by cords on window coverings, electric or electronic appliances or equipment and telephones.

“Multiple electrical cords were observed to be loose and accessible to children. Four of the cords (4) were observed in the three (3) year old classroom belonging to a light table, a large electronic screen, an oscilating fan, and a radio. One loose cord (1) was observed in the four (4) year old classroom belonging to a large electronic screen. Corrective Action: Immediately secure the loose cords or otherwise make them inaccessible to children. In the corrective action email include photo evidence that all five (5) cords have been addressed as required.”

Correction date in the state record: Oct 15, 2024

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“Partner Staff A was observed returning Child B to the classroom. Partner Staff A was with another staff member cleared to be alone with children while services were provided. Staff A had not submitted a record check to the Division. Corrective Action: Ensure Partner Staff A submits a record check to the Division prior to working with children. Develop a system to ensure all individuals submit record checks as required.”

Correction date in the state record: Oct 3, 2023

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of staff BFIS Quality and Credential accounts, they were found to not be up-to-date. Confirmation was provided from Northern Lights at CCV that the missing documentation had not been received from the program prior to the date of the licensing visit. As a result of Quality and Credential accounts not being up-to-date, staff qualifications and/or professional development requirements were unable to be assessed. A focus compliance visit will be conducted after the 11/30/2021 corrective action due date to assess these rules. This is a repeat violation. Corrective Action: Submit documentation to Northern Lights at CCV for each person required to have an up-to-date BFIS Quality & Credential account. Submit a program improvement plan outlining how ongoing compliance to this rule will be met.”

Correction date in the state record: Apr 12, 2022

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Upon review of the Associated Parties list with Staff A, it was determined that four (4) individuals required to submit a record check to the Division had not done so as required by this rule. Confirmation was made that record checks had not been received by the Division for these staff. One (1) staff listed on the Associated Parties list had their fingerprint authorization form generated on 03/19/2021, but had not completed fingerprinting. Corrective Action: Ensure all staff and auxiliary staff who have not done so, submit a record check authorization form to the Division as required by this rule, and those who are required to submit to fingerprinting do so in a timely manner. Submit a program improvement plan outlining how ongoing compliance to this rule will be met. This is a repeat violation.”

Correction date in the state record: Jan 3, 2022

Regulation 5.4.1.8: Bedding used by a child shall be stored in a manner that prevents contact with bedding used by other children.

“Children's nap cots were stacked on top of each other, with each cot having a sheet attached. The sheets hung over the tops of the cot causing them to touch the sheets on the cot beneath. Corrective Action: Develop a system to ensure that bedding is stored in a manner that does not result in contact with other children's bedding.”

Correction date in the state record: Dec 16, 2019

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Observations were made of children with Staff B, C, D, and E in the library and music room. Upon review of the Associated Parties list, it was found that Staff B, C, D, and E had not submitted a background check to the Division. Staff A also confirmed that Staff F and G had been employed at the program for two (2) months, and they also had not submitted a background check to the Division. Corrective Action: Submit a background check for any staff who has not already done so, and develop a system to ensure all future staff submit a background check prior to working with children.”

Correction date in the state record: Jan 3, 2020

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“Staff A provided documentation of fire drills. Upon review, it was found that an account for the number of children and staff, the length of time it took to evacuate, and a notation of whether the drill was conducted during rest time, had not been noted. Corrective Action: Develop a system to ensure that monthly evacuation drills are conducted and fully documented as required by this rule.”

Correction date in the state record: Dec 16, 2019

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Upon review of staff quality and credential accounts within BFIS, they were found to be incomplete. Three (3) staff were missing documentation of CPR/First Aid certification, two (2) staff were missing Orientation documentation, three (3) staff were missing documentation of Mandated Reporter training, and one (1) staff was missing documentation of fifteen (15) hours of professional development. Additionally, five (5) staff had missing or incomplete documents to support qualifications for the role they are listed as serving in the program. Corrective Action: Submit all documentation of staff qualifications and professional development to Northern Lights for staff employed six (6) months or longer. Develop a system to ensure documentation is submitted to Northern Lights as required by this rule.”

Correction date in the state record: Feb 7, 2020

Regulation 5.10.2.3.1: The CBCCPP shall have a refrigerator to keep perishable foods at 40*F or colder and a freezer to maintain frozen food at 0*F or colder. Food stored in the refrigerator, including lunch boxes, shall be stored in a manner that allows the free circulation of cool air. All refrigerated foods shall be covered.

“Children's lunchboxes were found on tables in the classroom. Staff A confirmed that children leave their lunchboxes in the classroom upon arrival. Children were observed eating food from their lunchboxes, which included items such as sandwiches with deli meat, lunchables, and cheese. Corrective Action: Develop a system to ensure all perishable food intended to be served to children is stored at 40* or colder, to include food within children's lunchboxes.”

Correction date in the state record: Dec 16, 2019

Regulation 3.4.1: The licensee shall keep all required records, schedules, materials and equipment used to operate and maintain the CBCCPP in good order and in locations appropriate for day to day access.

“Staff A confirmed that staff files are kept off site, and that the program did not have a notarized affidavit to confirm complete and up-to-date staff files. Corrective Action: Develop a system to ensure all required documentation is available for day to day access.”

Correction date in the state record: Feb 7, 2020