YMCA SACC At Anne Moncure Elementary

8VAC20-780-240-A

“Based on review of staff records, the program did not ensure that the Virginia Department of Education-sponsored orientation course (Preservice) was completed within 90 calendar days of employment. Evidence: The Preservice certificate on record for Staff #3, with an employment date of 7/1/23, was dated 3/12/24.”

8VAC20-780-60-A

“Based on review of four child records, the program did not obtain all of the required documentation for child records. Evidence: The record for Child C did not contain the address and phone number of a second person to contact in case of emergency if a parent cannot be reached.”

8VAC20-780-80-A

“Based on observation, review of documentation, and interview, the center did not maintain a written record of daily attendance that documented the arrival and departure of each child in care as it occurred. Evidence: On 3/21/24 at approximately 4:50pm the Licensing Inspector (LI) arrived at the program and Staff #1 reported that the attendance was not current due to children just arriving from tutoring. At approximately 5:37pm Staff #1 provided the attendance to the LI and stated that it was updated. At that time the LI observed 15 children in the program. The attendance contained documentation of 12 children in care.”

8VAC20-770-60-C-2

“Based on review of staff records, the program did not obtain the results of a search of the central registry within 30 days of employment as required. Evidence: The central registry results on record for Staff #3, with an employment date of 7/1/23, were dated 8/15/23.”

8VAC20-780-510-E

“Based on review of nine medications and authorizations, it was determined that the facility failed to follow their medication procedures as required. Long term prescription drug use and over-the-counter medication may be allowed with written authorization from the child's physician and parent. Evidence: the record for child #2 did not contain written authorization from the parent for long term medication observed on site.”

8VAC20-780-280-B

“Based on observation, and staff interview, it was determined that not all hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: A bottle of sanitizing solution was observed sitting on the mini fridge in the storage room with it's door wide open. When asked, staff stated that children enter this area and the LI observed two children enter the storage room alone.”

8VAC20-780-40-L

“Based on staff interview, the facility failed to inform all staff who work with children of children's allergies, sensitivities and dietary restrictions. Evidence: when asked, not all staff could accurately state which children in the group had allergies, sensitivities and/or dietary restrictions.”

8VAC20-780-510-E

“Based on review of nine medications and authorizations, it was determined that the facility failed to follow their medication procedures as required. Long term prescription drug use and over-the-counter medication may be allowed with written authorization from the child's physician and parent. Evidence: the record for child #2 did not contain written authorization from the parent for long term medication observed on site.”

8VAC20-780-280-B

“Based on observation, and staff interview, it was determined that not all hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: A bottle of sanitizing solution was observed sitting on the mini fridge in the storage room with it's door wide open. When asked, staff stated that children enter this area and the LI observed two children enter the storage room alone.”

8VAC20-780-40-L

“Based on staff interview, the facility failed to inform all staff who work with children of children's allergies, sensitivities and dietary restrictions. Evidence: when asked, not all staff could accurately state which children in the group had allergies, sensitivities and/or dietary restrictions.”

8VAC20-780-80-A

“Based on review of the written attendance record, and interviews with staff, it was determined that the facility did not ensure that the written record of daily attendance documents the arrival and departure of all children in care as it occurs. Evidence: 35 children were listed on the attendance sheet, however only 31 children were observed. Staff confirmed that four children had left, but it had not been documented on the attendance record.”

8VAC20-780-40-L

“Based on staff interview, the facility failed to inform all staff who work with children of children's allergies, sensitivities and dietary restrictions. Evidence: when asked, not all staff could state which children in the group had allergies, sensitivities and/or dietary restrictions.”

8VAC20-780-40-M

“Based on review of documentation, and an interview with staff, the facility failed to maintain in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present. Evidence: Not all staff were able to locate the allergy list; there were two different lists (one for [name] and one for Widewater); neither list included child #1, with a diagnosed food allergy.”

8VAC20-780-560-F

“Based on observation, the facility failed to follow all requirements when providing snacks. Evidence: the menu listed cucumber slices, dip and whole wheat crackers for snack today however cheez-its and mandarin oranges were served. Staff stated this snack did not match what was listed on the menu but did not update the menu with the substituted food items.”

8VAC20-780-80-A

“Based on review of the written attendance record, and interviews with staff, it was determined that the facility did not ensure that the written record of daily attendance documents the arrival and departure of all children in care as it occurs. Evidence: 35 children were listed on the attendance sheet, however only 31 children were observed. Staff confirmed that four children had left, but it had not been documented on the attendance record.”

8VAC20-780-40-L

“Based on staff interview, the facility failed to inform all staff who work with children of children's allergies, sensitivities and dietary restrictions. Evidence: when asked, not all staff could state which children in the group had allergies, sensitivities and/or dietary restrictions.”

8VAC20-780-40-M

“Based on review of documentation, and an interview with staff, the facility failed to maintain in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present. Evidence: Not all staff were able to locate the allergy list; there were two different lists (one for [name] and one for Widewater); neither list included child #1, with a diagnosed food allergy.”

8VAC20-780-560-F

“Based on observation, the facility failed to follow all requirements when providing snacks. Evidence: the menu listed cucumber slices, dip and whole wheat crackers for snack today however cheez-its and mandarin oranges were served. Staff stated this snack did not match what was listed on the menu but did not update the menu with the substituted food items.”

8VAC20-780-60-A

“Based on review of two children's records, it was determined that not all records contained all required information. Evidence: the record for child #1, with a diagnosed food allergy, did not contain a written care plan, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.”