Kiddie Academy of Stafford

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. 1. In Rooms 4, 7 and 10, there was bleach water unlocked in upper cabinets. 2. In Room 2, there was bleach water unlocked on the changing table and diapering time was not occurring.”

22.1-289.035-A

“The center must obtain a background checks every five years from the date of the last check. The most recent central registry background check and national fingerprint-based criminal background check for Staff #7 was overdue by a year and a half. The most recent central registry background check and national fingerprint-based criminal background check for Staff #8 was overdue by a year and a half.”

8VAC20-780-70

“Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment. 1. Staff #1, who has been employed for 1 month, had only 1 reference checked prior to employment on file. 2. Staff #2, who has been employed for 2 months, had only 1 reference checked prior to employment on file. 3. Staff #3, who has been employed for 8 months, had only 1 reference checked prior to employment on file. 4. Staff #4, who has been employed for 6 months, had only 1 reference checked prior to employment on file. 5. Staff #5, who has been employed for 2 months, had only 1 reference checked prior to employment on file. 6. Staff #6, who has been employed for 4 months, did not have any references checked prior to employment on file.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. 1. The record for Child #1, was missing both parents work phone number and place of employment. 2. The record for Child #2, was missing both parents work phone number and place of employment. 3.The record for Child #1, was missing the work phone number and place of employment for 1 parent. 4. The record for Child #4, was missing both parents work phone number and place of employment.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. 1. In Rooms 4, 7 and 10, there was bleach water unlocked in upper cabinets. 2. In Room 2, there was bleach water unlocked on the changing table and diapering time was not occurring.”

22.1-289.035-A

“The center must obtain a background checks every five years from the date of the last check. The most recent central registry background check and national fingerprint-based criminal background check for Staff #7 was overdue by a year and a half. The most recent central registry background check and national fingerprint-based criminal background check for Staff #8 was overdue by a year and a half.”

8VAC20-780-70

“Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment. 1. Staff #1, who has been employed for 1 month, had only 1 reference checked prior to employment on file. 2. Staff #2, who has been employed for 2 months, had only 1 reference checked prior to employment on file. 3. Staff #3, who has been employed for 8 months, had only 1 reference checked prior to employment on file. 4. Staff #4, who has been employed for 6 months, had only 1 reference checked prior to employment on file. 5. Staff #5, who has been employed for 2 months, had only 1 reference checked prior to employment on file. 6. Staff #6, who has been employed for 4 months, did not have any references checked prior to employment on file.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. 1. The record for Child #1, was missing both parents work phone number and place of employment. 2. The record for Child #2, was missing both parents work phone number and place of employment. 3.The record for Child #1, was missing the work phone number and place of employment for 1 parent. 4. The record for Child #4, was missing both parents work phone number and place of employment.”

22.1-289.035-B-4

“Based on review of five staff records it was determined that not all records contained an out of state central registry check for staff who indicated that they have lived outside of Virginia within the last five years. Evidence: Staff A (start date: 08/15/23) who indicated that they have lived outside of Virginia within the last five years did not have results of an out of state central registry check on file.”

8VAC20-780-510-P

“Based on review of thirteen medications it was determined that medication with an expired written authorization was not picked up by the parent or disposed of by the center within 14 days. Evidence: 1.) The authorization for the emergency medication for child B expired on 10/21/23. 2.) The authorization for the emergency medication for child C expired on 9/17/23. 3.) The authorization for the emergency medication for child D expired on 10/14/23. 4.) The authorization for the emergency medication for child E expired on 10/4/23. 5.) The authorization for the emergency medication for child F expired on 1/27/24.”

8VAC20-780-60-A-8

“Based on review of the facility allergy list and review of eight child record's it was determined that not all records for children with diagnosed food allergies had a written allergy care plan on file. Evidence: Child A is listed as having a food allergy to nuts on the facility food allergy list however, child A does not have a written allergy care plan on file.”

22.1-289.035-B-4

“Based on review of five staff records it was determined that not all records contained an out of state central registry check for staff who indicated that they have lived outside of Virginia within the last five years. Evidence: Staff A (start date: 08/15/23) who indicated that they have lived outside of Virginia within the last five years did not have results of an out of state central registry check on file.”

8VAC20-780-510-P

“Based on review of thirteen medications it was determined that medication with an expired written authorization was not picked up by the parent or disposed of by the center within 14 days. Evidence: 1.) The authorization for the emergency medication for child B expired on 10/21/23. 2.) The authorization for the emergency medication for child C expired on 9/17/23. 3.) The authorization for the emergency medication for child D expired on 10/14/23. 4.) The authorization for the emergency medication for child E expired on 10/4/23. 5.) The authorization for the emergency medication for child F expired on 1/27/24.”

8VAC20-780-60-A-8

“Based on review of the facility allergy list and review of eight child record's it was determined that not all records for children with diagnosed food allergies had a written allergy care plan on file. Evidence: Child A is listed as having a food allergy to nuts on the facility food allergy list however, child A does not have a written allergy care plan on file.”

8VAC20-790-600-D-2

“Based on review of five staff records it was determined that not all records contained documentation of First Aid training within 90 days of employment. Evidence: The record for staff A and staff B (start date: 05/30/2023) did not contain documentation of First Aid certification.”

8VAC20-790-600-D-1

“Based on review of five staff records it was determined that not all records contained documentation of CPR training within 90 days of employment. Evidence: The record for staff A and staff B (start date: 05/30/2023) did not contain documentation of CPR certification.”

8VAC20-770-60-C-2

“Based on review of five staff records it was determined that not all records contained documentation of results of a central registry check within 30 days of employment. Evidence: The record for staff A (start date: 05/30/2023) did not have documentation of a central registry check.”

8VAC20-780-80-A

“Based on review of attendance records it was determined that the arrival and departure of each child was not documented as it occurred. Evidence: The attendance record in the Pre-K classroom indicated nine children were in care, however there were ten children present in the classroom.”

8VAC20-780-240-A

“Based on review of five staff records it was determined that not all records contained documentation that The Virginia Department of Education-sponsored orientation course was completed within 90 days of employment. Evidence: The record for staff A (start date: 05/30/2023) did not contain documentation that Virginia Pre-Service training was complete.”

8VAC20-790-600-D-2

“Based on review of five staff records it was determined that not all records contained documentation of First Aid training within 90 days of employment. Evidence: The record for staff A and staff B (start date: 05/30/2023) did not contain documentation of First Aid certification.”

8VAC20-790-600-D-1

“Based on review of five staff records it was determined that not all records contained documentation of CPR training within 90 days of employment. Evidence: The record for staff A and staff B (start date: 05/30/2023) did not contain documentation of CPR certification.”

8VAC20-770-60-C-2

“Based on review of five staff records it was determined that not all records contained documentation of results of a central registry check within 30 days of employment. Evidence: The record for staff A (start date: 05/30/2023) did not have documentation of a central registry check.”

8VAC20-780-80-A

“Based on review of attendance records it was determined that the arrival and departure of each child was not documented as it occurred. Evidence: The attendance record in the Pre-K classroom indicated nine children were in care, however there were ten children present in the classroom.”

8VAC20-780-240-A

“Based on review of five staff records it was determined that not all records contained documentation that The Virginia Department of Education-sponsored orientation course was completed within 90 days of employment. Evidence: The record for staff A (start date: 05/30/2023) did not contain documentation that Virginia Pre-Service training was complete.”

8VAC20-780-410-1 Complaint related: Yes

“Based on interviews and video footage it was determined staff engaged in rough handling which is a forbidden action. Evidence: On 5/11/2023 at around 11:30 am three children can be seen on the carpet playing near a bookshelf. Child A (Age: 21 months) appears to move towards child B (Age: 20 months) in an attempt to bite child B. Staff A can be seen on video pushing child C (Age 23 months) to the side, causing them to fall to the ground, in an attempt to intercept the bite between child A and Child B. Staff A then pulls forcefully on child A causing child A and child B to fall to the floor. Staff A can then be seen swatting child A's arm away.”

8VAC20-780-270-A

“Based on observation of the playground it was determined that not all areas were maintained in safe condition. Evidence: Landscape mesh was observed protruding from the mulch throughout the playground posing a tripping hazard.”

8VAC20-780-510-I

“Based on review of medication it was determined that not all procedures for administering prescription medication were followed. Evidence: The emergency medications for child A and child B were not in the original container with a prescription label indicating instructions pertaining to dosage, frequency and manner of administration.”

8VAC20-780-510-P

“Based on review of medication it was determined that not all medication was picked up within 14 days when the authorization for medication expires. Evidence: The medication and medication authorization form for child C expired November 2022.”

8VAC20-780-270-A

“Based on observation of the playground it was determined that not all areas were maintained in safe condition. Evidence: Landscape mesh was observed protruding from the mulch throughout the playground posing a tripping hazard.”

8VAC20-780-510-I

“Based on review of medication it was determined that not all procedures for administering prescription medication were followed. Evidence: The emergency medications for child A and child B were not in the original container with a prescription label indicating instructions pertaining to dosage, frequency and manner of administration.”

8VAC20-780-510-P

“Based on review of medication it was determined that not all medication was picked up within 14 days when the authorization for medication expires. Evidence: The medication and medication authorization form for child C expired November 2022.”

8VAC20-780-510-I

“Based on review of medication it was determined that not all procedures for administering prescription medication were followed. Evidence: The emergency medications for child A and child B were not in the original container with a prescription label indicating instructions pertaining to dosage, frequency and manner of administration.”

8VAC20-780-280-B

“Based on observation it was determined that not all hazardous substances such as cleaning materials were kept locked. Evidence: In the four year old classroom a bottle of bleach and water solution and a bottle of soap and water solution were located on a table, accessible to children.”

8VAC20-780-280-G

“Based on observation and interview it was determined that not all containers that held hazardous substances were labeled to indicate their contents. Evidence: A spray bottle was observed on a table in the four year old classroom. The bottle was not labeled with the contents of the solution that was inside the bottle. Upon interview with staff, it was later determined that the bottle contained a soap and water solution.”

8VAC20-780-510-I

“Based on review of medication it was determined that not all procedures for administering prescription medication were followed. Evidence: The emergency medications for child A and child B were not in the original container with a prescription label indicating instructions pertaining to dosage, frequency and manner of administration.”

8VAC20-780-280-B

“Based on observation it was determined that not all hazardous substances such as cleaning materials were kept locked. Evidence: In the four year old classroom a bottle of bleach and water solution and a bottle of soap and water solution were located on a table, accessible to children.”

8VAC20-780-280-G

“Based on observation and interview it was determined that not all containers that held hazardous substances were labeled to indicate their contents. Evidence: A spray bottle was observed on a table in the four year old classroom. The bottle was not labeled with the contents of the solution that was inside the bottle. Upon interview with staff, it was later determined that the bottle contained a soap and water solution.”

8VAC20-780-340-A

“Based on interviews it was determined that the center failed to ensure the care and protection of children at all times. Evidence: On 08/23/2022 child A (DOB 04/01/2017) did not remain under the care and protection of staff for a time period of two minutes. Staff A was unaware that child A was still on the center's bus after the other children departed from the bus. Staff A stated that a head count was conducted outside of the bus however, it was not discovered that child A was not present with the group. A name to face check was not conducted. Staff A and the group of children entered the facility. Child A began banging on the door and trying to open the door when they were discovered by a staff member on the center playground.”

8VAC20-780-340-G

“Based on interviews it was determined that children did not always remain within sight and sound supervision of staff. Evidence: On 08/23/2022 child A (DOB: 04/01/2017) was left on the center's bus for a time period of two minutes. Staff A conducted a head count outside of the bus however, a name to face check was not conducted. It was not discovered that child A was missing from the group by staff A. Child A was discovered two minutes later by a staff member on the center playground.”

8VAC20-780-400-B

“Based on interviews and review of video recordings it was determined that behavioral guidance was not always appropriate and constructive in nature. Evidence: On 02/16/2022 child A is seen playing at a table. Staff A then attempts to verbally redirect child A (Age: 3 years) to a different location. When the child does not move Staff A forcefully places their hands on the back of child A to guide them to a different area. Child A then falls down on their knees. Staff A is then seen raising their arms and saying "what happened?" to indicate that child A fell down by mistake. Staff A is not seen on video comforting child A. Child A did not sustain any injuries.”

8VAC20-780-510-E

“Based on interview and review of medication it was determined that not all procedures for medication were followed. Evidence: The medication on site for child B had an expiration date of December 2021. The medication on site for child C had an expiration date of January 2022.”

8VAC20-780-400-B

“Based on interviews and review of video recordings it was determined that behavioral guidance was not always appropriate and constructive in nature. Evidence: On 02/16/2022 child A is seen playing at a table. Staff A then attempts to verbally redirect child A (Age: 3 years) to a different location. When the child does not move Staff A forcefully places their hands on the back of child A to guide them to a different area. Child A then falls down on their knees. Staff A is then seen raising their arms and saying "what happened?" to indicate that child A fell down by mistake. Staff A is not seen on video comforting child A. Child A did not sustain any injuries.”

8VAC20-780-510-E

“Based on interview and review of medication it was determined that not all procedures for medication were followed. Evidence: The medication on site for child B had an expiration date of December 2021. The medication on site for child C had an expiration date of January 2022.”

8VAC20-780-400-B

“Based on interviews and review of video recordings it was determined that behavioral guidance was not always appropriate and constructive in nature. Evidence: On 02/16/2022 child A is seen playing at a table. Staff A then attempts to verbally redirect child A (Age: 3 years) to a different location. When the child does not move Staff A forcefully places their hands on the back of child A to guide them to a different area. Child A then falls down on their knees. Staff A is then seen raising their arms and saying "what happened?" to indicate that child A fell down by mistake. Staff A is not seen on video comforting child A. Child A did not sustain any injuries.”

8VAC20-780-510-E

“Based on interview and review of medication it was determined that not all procedures for medication were followed. Evidence: The medication on site for child B had an expiration date of December 2021. The medication on site for child C had an expiration date of January 2022.”