Townshend School District Pre-K Program

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“The program on 06/04/2025 that fingerprint processing was required for the person who was being added as a substitute for the program. As of the date of this visit, this is no record that this individual has completed the fingerprint clearance process required by the Child Development Division. Corrective Action: This person may not substitute unless and until the fingerprint processing has been completed. By 05/15/2026, this individual is either to be removed from the associated parties list or have scheduled a fingerprint processing appointment. Send the update in this individual's status to Licensing Field Specialist Crawford by 05/15/2026.”

Correction date in the state record: Sep 2, 2026

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Staff person A has a start date of 01/19/2023 and no documentation is listed within their BFIS quality and credential account to confirm their qualification as a Teacher. Staff person A does not have current CPR ceritfication listed within their BFIS account. Staff person B is listed as a teacher assistant with a start date of 05/16/2022. There is no documentation with Staff person B's BFIS account to confirm that they meet teacher assistant. Corrective Action: Submit the documentation confirming Staff person A and Staff person B's qualifications for thier positions. Notify Licensing Field Specialist Crawford via email that the documentation has been submitted. Develop a plan that will ensure timely and complete submission of training and qualification documents to NL@CCV as required by this rule. Identify in this plan, who will be responsible for ensuring submissions, monitoring completeness of BFIS accounts, and confirming staff meet the on-going qualification requirements for their roles. Status: Appeal Period.”

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“It was confirmed during this visit that one person listed as an assistant in the program has not been involved in the program since December 2024. There are three (3) people listed as auxiliary staff on the associated parties list who have not been with the program since June 2025. A person listed as a teacher assistant currently reported ended involvement with the program as of June 2025. There is one (1) person listed as an auxiliary staff who ended association with the program in November 2025. Corrective Action: Review and update the associated parties list to remove any person no longer associated with the program. Review and update all persons positisions to ensure the position title accurately reflects the individual's role and meets the regulatory definiton of the position title. Send confirmation to Licensing Field Specialist Crawford that all corrections have been made to the associated parties list by the identified corrective action due date.”

Correction date in the state record: Sep 8, 2026

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“This is a repeat citation of this violation due to failure to complete the required action from when the violation was initial cited during a visit on 03/13/2024. The BFIS Quality and Credential accounts for staff persons (assistant, teaching associate, teacher) who have been associated with the program for more than one (1) year are missing CPR certifications. The Quality and Credential account for person working within the program since 2020 does not have documentation confirming qualifications for their position. Corrective Action: Email confirmation of the completed trainings and submission to Northern Lights @ CVV . Include Licensing Field Specialist [name] on the email submission of outstanding training/certification documents submitted.”

Correction date in the state record: Dec 12, 2025

Regulation 7.3.2.3: Teacher Assistant A teacher assistant is at least eighteen (18) years of age, is a high school graduate or has completed a GED, and meets one (1) of the following qualifications: * At least a Vermont Early Childhood Career Ladder Level One (1) or Two (2) Certificate; or * At least a current CDA (Child Development Associate) and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least a State Board of Education approved Human Services Program Certificate that emphasizes child development or early childhood education and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course or the Vermont Afterschool Essentials Certificate and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of a three (3) college credit course in child or human development or a three (3) college credit course for school age care and education and at least twelve (12) months experience working with groups of children from grade three (3) or younger.

“This is a repeat citation of this violation due to failure to complete the required action from when the violation was initial cited during a visit on 03/13/2024. Staff person A has been employed as a Teaching Assistant in the program since 05/16/2022 and has not completed one of the qualifications to meet the position. Corrective Action: The corrective action originally required to be completed by 05/01/2024 still needs to be completed. Develop a plan to have this person meet one of the qualifications listed in this rule. Include in this plan, the timeframe and steps to be taken to meet on of the qualification options”

Correction date in the state record: Jun 27, 2025

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Two persons are listed upon the associated parties list who ended employment with the program as of June 2023. This is a repeat violation. Failing to comply to this rule was cited during a compliance visit on 03/07/2023. Corrective Action: Remove the identified names from the associated parties list. Develop a plan to monitor and keep up to date the list as required by this rule. Include in this plan who/what role in the organization will be responsible for this.”

Correction date in the state record: Mar 12, 2025

Regulation 7.3.2.3: Teacher Assistant A teacher assistant is at least eighteen (18) years of age, is a high school graduate or has completed a GED, and meets one (1) of the following qualifications: * At least a Vermont Early Childhood Career Ladder Level One (1) or Two (2) Certificate; or * At least a current CDA (Child Development Associate) and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least a State Board of Education approved Human Services Program Certificate that emphasizes child development or early childhood education and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course or the Vermont Afterschool Essentials Certificate and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of a three (3) college credit course in child or human development or a three (3) college credit course for school age care and education and at least twelve (12) months experience working with groups of children from grade three (3) or younger.

“Staff person A has been employed as a Teaching Assistant in the program since 05/16/2022 and has not completed one of the qualifications to meet the position. Corrective Action: Develop a plan to have this person meet one of the qualifications listed in this rule. Include in this plan, the timeframe and steps to be taken to meet on of the qualification options.”

Correction date in the state record: Jun 27, 2025

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“The BFIS quality and credential accounts for two (2) of the four (4) staff persons regularly working full time in the classrooms are missing up to date CPR/1st aid certifications. Both individuals have been employed for more than one (1) year. The documentation confirming the position qualification for one (1) staff person is missing from their BFIS quality and credential accounts and this person has been employed since 2020. Email confirmation of the completed trainings and submission to Northern Lights @ CVV was received on 03/20/2024. This is a repeat violation. Failing to comply with this rule was cited during a compliance visit on 05/15/2022. Corrective Action: Review all staff persons BFIS quality and credential accounts to ensure all required documentation has been submitted and uploaded. Submit any outstanding qualification or training documentation. Develop a system that will ensure timely submission of documents, monitoring of BFIQ quality and credential accounts, and identifies who/what role in the organization is responsible.”

Correction date in the state record: Dec 12, 2025

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“The program has not submitted the required record check authorization form for a staff person who has been employed since the start of the 2023-2024 school year to work with children in a classroom. The program has not submitted the required record check authorization form for a staff person who has been employed since December 2023 to work with children in a classroom. The program has two education specialist coming into the licensed spaced weekly to visit children and neither person has completed a record check form. Corrective Action: The record check for one of the full time staff persons was submitted by 03/20/2024. As required during a telephone call on 03/22/2024, the program is to have the identified remaining three (3) persons complete and submit the record check authorization form by the required date. Develop a plan and identify who/what role in the organization will be responsible for ensuring timely and complete compliance to the background clearance process required by the Child Development Division.”

Correction date in the state record: Apr 8, 2025

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Two staff persons listed on the associated parties list as of this date of this visit reportedly left the program as of June 2022. Corrective Action: Update the associated parties list to remove any persons no longer associated with the program. Develop a system to ensure this list is maintained up to date as required by this rule.”

Correction date in the state record: Apr 11, 2023

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“The program acknowledged that five (5) staff persons have been either left alone with children or counted in staff to child ratio from September 2022 without completing the required orientation training. Corrective Action: Continue to have the identified staff persons work towards completing an orientation training that meets the requirements of this rule. Submit to this licensor, the steps the program initiated as of January 2023 to identify who needs this training and the planned dates of completion.”

Correction date in the state record: Apr 11, 2023

Regulation 5.6.5: All prescription medication administered by staff shall be in its original container, properly labeled for the child, and administered prior to the expiration date on the container.

“There is an unlabeled emergency medication stored in the prekindergarten classroom medication box. The medication is reportedly needed for a child currently enrolled in the program. Corrective Action: Have the required information maintained with the medication.”

Correction date in the state record: Mar 20, 2023

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“The BFIS Quality and Credential accounts for three (3) staff persons employed more than six (6) months are missing CPR/1st aid certification, documentation of professional development hours, completed orientation, and required mandatory reporter training. Corrective Action: Develop a system to ensure all required documentation is submitted to Northern Lights @ CCV. Send confirmation of the dates and required documents are submitted.”

Correction date in the state record: Dec 4, 2025

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Three of the sampled five files are missing the required wellness exam documentation completed by a health practioner. Corrective Action: Review all children's files to identify if there are other files in needs of wellness documentation. Update the identified files with the needed documentation.”

Correction date in the state record: Mar 13, 2024

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“The program was notified on 08/24/2020 that three (3) staff persons required to submit for fingerprint processing to be associated with the preschool/prekindergarten program. The program was notified on 09/28/19 that staff person A was required to submit to fingerprinting processing to work with children in the preschool room. As of 04/26/2022, none of the persons identified have completed the fingerprint supported background clearance process through the Child Development Division. It was confirmed that each person is still associated with the program. Corrective Action: Contact Childcare Business Technician [name] at tiffany.le@vermont.gov to review the fingerprint clearance process and to ensure the required documentation is up to date and available. Have the identified individuals complete the required fingerprint clearance process.”

Correction date in the state record: May 15, 2022