Jennifer Reffi

Regulation 3.6.1.1: The FCCP shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the FCCP will address and manage the following situations and responsibilities: * Evacuations or other emergencies such as leaving the premises and lockdown situations; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the FCCH and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A system for handling infants, toddlers, and children with special needs; * An established evacuation meeting location within walking distance of the FCCH; * A system to account for all children and staff at evacuation meeting place; * An process for relocation if necessary including safe transportation; * A system for sheltering in place if the FCCP and children present need to remain in the FCCH for an extended period; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The Emergency Response Plan does not contain the identified location for off site evacuation, communication plan for parents, and plan for notification to parents when re-unification is to occur. This was identified as requiring updating in a site visit in 2025. Corrective Action: The updated Emergency Response Plan received on 04/19/2026 contains the required information. Send an email to Licensing Field Specialist Crawford confirming that the updated information has been shared with posted upon the program information board. Status: Appeal Period.”

Regulation 3.3.7.3: Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Documentation confirming current qualificatons as a Family Child Care Provider is not maintained in the BFIS account. Corrective Action: Send to the Northern Lights @ CCV the most recent CDA certification.”

Correction date in the state record: Oct 5, 2020

Regulation 4.3.1: The FCCP shall offer formal or informal parent conferences at least two (2) times every 365 days to discuss children's learning, development, and interactions in the FCCH. Parents will be given an opportunity to share information about the child in his/her home environment and to provide input to the FCCH environment.

“It was acknowledged that family conferences are not offered. Corrective Action: Establish two times a year to offer family conferences. Submit via response to this letter what times of year these will occur and what communication has been shared with parents regarding the opportunity for family conferences.”

Correction date in the state record: Oct 5, 2020

Regulation 2.3.8.3: The FCCP shall ensure that the FCCP; all individuals residing in the home; staff; and any individuals who are left alone with children have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“A fingerprint authorization letter was issued on 06/19/2019 for a current household member and as of 10/01/2020, this individual has not submitted to the fingerprinting process. You acknowledged having been aware of the requirement and the timefram of the receipt of the notification in 2019. Corrective Action: Have this individual complete the fingerprinting process by the listed due date. Send an e-mail to this licensing on the date of the fingerprint processing to confirm completion.”

Correction date in the state record: Oct 5, 2020

Regulation 5.10.1.2.4: The FCCP shall ensure that each floor of the home, and in the corridor to access the home in an apartment building, has an operating smoke detector as well as a smoke detectors in the immediate vicinity where children sleep. The FCCP shall ensure carbon monoxide monitors are located outside of rooms were children sleep.

“There is not an operational carbon monoxide alarm in the areas of the home in which children sleep. It was acknowledged that the electrical outlet plug-in carbon monozide detector in the hallway leading to the bedrooms is not operational. It was confirmed via the manufacturer's website that the First Alert alarm in the livingoom/play area is a smoke detector only. Corrective Action: Install a carbon monoxide detector in areas used by children. Send confirmation of the installation. Include in this e-mail steps to be taken to ensure the alarm is maintained operational.”

Correction date in the state record: Oct 5, 2020

Regulation 3.3.7.5: The FCCP shall maintain a current list of the staff, persons who reside in the FCCH, and non-parental volunteers, as applicable, in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“A person listed as a substitute for the program has reportedly not been involved in the program for approximately one (1) year. Corrective Action: Effective immediately, the associated parties shall be kept up to date as required. Establish a practice to ensure that the associate parties list is modified as needed in a timely fashion. Confirm in the e-mail response to this letter the steps you will take to monitor the associated parties list and remove names as needed.”

Correction date in the state record: Oct 5, 2020