The Grammar School Preschool

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Upon review of staff BFIS Quality and Credential accounts on on-site staff files it was identified that a Teacher, employed for over a year, did not complete fifteen (15) hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Corrective Action: Develop a plan to ensure completion of the missing professional development hours. These hours will be in addition to the current professional development year requirements. Email Licensing Field Specialist Stark the detailed plan. Develop a system for monitoring professional development requirements to ensure future compliance. Email Licensing Field Specialist Stark a detailed description of the system.”

Correction date in the state record: May 28, 2026

Regulation 6.2.6.1: Staff shall be able to hear all children of pre-kindergarten age and younger at all times, shall be able to see the children with a quick glance, and shall be able to physically respond immediately.

“A preschool child was observed standing outside of the classroom, in the hallway, in between the cubby area and the stairwell. The classroom door was closed, and classroom staff inside the classroom were engaged with other children. The Director, who came upon the child accompanied by this Licensor, let the child back into the classroom. When this incident was discussed with the classroom Teacher, they acknowledged that it is their practice to allow the children to go out to their cubbies unsupervised. Corrective Action: Immediately stop the current practice of allowing children to leave the classroom unattended. Develop and implement a system that allows for children to obtain items from their cubbies in the hallway while maintaining compliance with this regulation. Email a detailed description of the system and when it was implemented to Licensing Field Specialist Stark.”

Correction date in the state record: May 28, 2026

Regulation 5.10.1.10.4: Materials required for routine cleaning shall be stored and used in a safe manner out of the reach of children.

“All Purpose cleaner, insect repellent, carpet cleaner, peroxide mix, and disinfectant wipes were stored in an open area under a classroom sink. The sink is used daily for children to wash their hands and is located next to a table where children eat and do activities. Corrective Action: Immediately secure cleaners and repellent by moving them to an alternative location or blocking children's access to them. Send a picture of the secured cleaners. Create and implement a system for evaluating licensed spaces for hazards. Email the photos and system to Licensing Field Specialist Stark.”

Correction date in the state record: May 28, 2026

Regulation 5.6.5: All prescription medication administered by staff shall be in its original container, properly labeled for the child, and administered prior to the expiration date on the container.

“Two (2) rescue medications on site were expired. Child A had an epi-pen that expired 10/3/21. Child B had an inhaler that expired 11/2024. Child A also had an over the counter medication that expired a couple weeks prior to the visit. Corrective Action: Immediately return the expired medication to the parents and obtain valid prescriptions. Develop and implement a system for monitoring the expirations of rescue medications and ensure valid prescriptions are available. Send an email confirming replacement of prescriptions and a detailed description of the system created to Licensing Field Specialist Stark.”

Correction date in the state record: May 28, 2026

Regulation 5.4.1.8: Bedding used by a child shall be stored in a manner that prevents contact with bedding used by other children.

“Pillows stored in a hammock all together were distributed to children during story time. Pillows were not labeled and were touching when stored. Corrective Action: Immediately cease use of pillows until laundered. Develop and implement a system for ensuring pillows used by children be stored in a manner that prevents contact with pillows used by other children. Email the system developed and when it was implemented to Licensing Field Specialist [name].”

Correction date in the state record: May 28, 2026

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Upon review of staff BFIS quality and Credential accounts and on-site staff files, it was identified that two (2) substitutes do not have current pediatric first aid and CPR certifications. Staff A expired seven (7) months prior to this site visit and Staff B expired three (3) years prior to this site visit. Corrective Action: Immediately have the identified individuals complete Pediatric First Aid and Infant Child CPR training and submit to Northern Lights at CCV. Send verification of the submissions to Licensing Field Specialist Stark. Develop and implement a system to ensure First Aid/CPR certifications remain current. Email Licensing Field Specialist Stark a detailed description of the plan and when it was implemented.”

Correction date in the state record: May 28, 2026

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files, it was identified that an Auxiliary staff member's background clearance expired two and a half weeks prior to this visit. Corrective Action: Immediately have the identified individual complete the Background Clearance process. Send the receipt and/or tracking number from the fingerprinting appointment to Licensing Field Specialist Stark. Develop and implement a system to ensure the background clearance process is completed every five (5) years for all staff. Email Licensing Field Specialist Stark a detailed description of the plan and when it was implemented.”

Correction date in the state record: May 28, 2026

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“The program was notified on 03/25/2024 that an auxiliry staff person was required to complete the fingerprint clearance process and as of the date of this visit that has not been completed. Corrective Action: The identified person was removed from the associated parties list for the licensed program following this visit. The program is expected to develop a system to monitor BFIS notifications for fingerprint clearance notifications from the DIvision and a system to ensure timely completion of the fingerprinting process by all persons identified as needing to do so.”

Correction date in the state record: Mar 13, 2025

Regulation 5.6.5: All prescription medication administered by staff shall be in its original container, properly labeled for the child, and administered prior to the expiration date on the container.

“The medication for two children in care was not in the original container and there was not a label upon the medication identifying the child for whom it was prescribed. Corrective Action: Have the medications maintained in compliance with this rule. Review the requirements with staff so that any future medications for children in the program will be maintained as required by this rule.”

Correction date in the state record: Apr 16, 2024

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“One staff member has not completed the fingerprint supported background clearance as required. A Fingerprint Authorization Certificate was issued 01/13/2021. Out of state record check paperwork was sent 03/10/2021 and 03/11/2021. This is a repeat violation. On 04/29/2022, a violation was cited for this rule and included the same staff member. Corrective Action: Staff member A must immediately complete the fingerprint supported background clearance process including completing fingerprints and out of state background check paperwork. The program shall submit a copy of the fingerprinting receipt to elaine.crawford@vermont.gov upon completion. Staff A may not be left alone with children until the fingerprint supported background clearance is completed.”

Correction date in the state record: Jan 10, 2024

Regulation 5.10.2.2.4: When a dishwasher is not available, and single service items are not used for food service, the licensee shall ensure there shall be three (3) compartments with a drain board set-up for cleaning dishes. A four (4) step process shall include dishwashing, rinsing, sanitizing, and air drying of all dishes and utensils. * Dishes shall be washed with soap in hot clean water. * Dishes shall be rinsed in hot clean water. * Dishes shall then be immersed for at least ten (10) seconds in a sanitizing rinse. The sanitizing rinse shall be EPA registered or a diluted bleach and water mixture. If using bleach, staff shall follow the manufacturer's instructions when mixing for this purpose. * Dishes shall be air dried.

“Staff confirmed that dishware used by children and cleaned within the classroom is cleaned without the required sanitizing rinse step. Corrective Action: Incorporate a sanitizing rinse into the dishwashing procedure.”

Correction date in the state record: Apr 29, 2022

Regulation 5.2.1.1: CBCCPP staff shall ensure that adults and children wash their hands: * Upon arrival at the CBCCPP; * Before they eat, prepare or handle food; * Before and after handling raw meat; * Before feeding children; * After toileting or diapering; * After cleaning; * After taking out the garbage; * After handling animals; and * After outdoor play.

“All children transitioned from outside play to inside activities without washing their hands as required by this rule. Corrective Action: Ensure children wash their hands under warm water with soap at the required times noted in this rule. Hand santizer is to be used only when washing hands under running water with soap is not available.”

Correction date in the state record: Apr 29, 2022

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“In January 2021, the program received notification that four (4) staff persons were required to complete the fingerprint supported clearance process through the Child Development Division. In November 2021, the program was notified that another staff person needed to complete the fingerprint supported clearance process. As of the date of this visit, all five (5) persons are reportedly still associated with the preschool or prekindergarten classrooms and have not completed the required fingerprinting process. Corrective Action: Contact [name] at the Child Development Division to review the fingerprint supported clearance process and documentation needs for the individuals identified. Send written confirmation of the scheduled fingerprint processing dates for the identified individuals to this licensor. Develop a system to identify who/when staff need to complete the fingerprint supported clearance process through CDD, who will be responsible for monitoring notifications of this requirement, staff timely completion of the fingerprint processing, and monitoring the program's BFIS account for confirmation from the Division that the fingerprint supported clearance process has been completed ongoing.”

Correction date in the state record: May 31, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“The BFIS quality and credential accounts for persons employed in the program for more than six months are not currently up to date. Seven (8) accounts are missing documentation that staff persons completed the required Protecting Vt's Chidren from Abuse and Neglect training, (7) accounts are missing documentation confirming up to date CPR/1st aid training, and three (3) are missing documentation confirming completion of orientation training. Corrective Action: Review all staff BFIS quality and credential accounts and identify all documentation to be submitted under this rule to nl@CCV. Submit the missing documentation for staff persons and cc' this licenser upon submission to NL@CCV. Develop a system which identifies who will be monitor submissions and quality and credential accounts to ensure timely submissions and maintained current accounts.”

Correction date in the state record: May 31, 2022

Regulation 3.7.3: Emergency Preparedness Training: Within 365 days of opening a CBCCPP, the licensee shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the licensee and children present need to remain in the CBCCPP for an extended period.

“Upon review of Staff BFIS Quality and Credential accounts, it was found that Staff B had not completed an Emergency Response Training as required by this rule. Corrective Action: The Licensee, or representative of the the license shall complete an Emergency Response Training.”

Correction date in the state record: Nov 10, 2020

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Upon review of the Associated Parties list with Staff A, it was found that five (5) staff were no longer employed at the program. The five staff left between 6/30/2020 & 9/17/2020. Corrective Action: Remove all individuals from the Associated Parties list who are no longer part of the program. Develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Nov 13, 2020

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Upon review of staff BFIS Quality and Credential accounts, and on-site files, it was determined that Staff B & C had not completed the Orientation training. Corrective Action: Staff B & C shall complete the Orientation training by 11/20/2020. Develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Nov 10, 2020

Regulation 7.3.1.3: The program director of a CBCCPP licensed to serve thirteen (13) - fifty-nine (59) children shall be qualified as a teacher associate, and shall have completed either: * A Vermont Early Childhood and Afterschool Program Director Step One (1) Certificate; or * Successful completion of a three (3) college credit course in program management for early care and education or for school age care and education, or in staff supervision related to early care and education of children; and a three (3) college credit course in curriculum.

“Upon review of Staff B's BFIS Quality and Credential account, it was determined that he had not obtained a Vermont Early Childhood and Afterschool Program Director Step One (1) Certificate, nor completed a three (3) college credit course in program management for early care and education or for school age care and education, or in staff supervision related to early care and education of children. Staff B has completed a three (3) credit college course in curriculum. Corrective Action: Submit a program improvement plan identifying how Staff B will obtain qualifications for this role, or how else the program will meet ongoing compliance to this rule.”

Correction date in the state record: Nov 15, 2020

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“Upon review of the fire drill records, it was found the number of chidren and staff present, the length of time to evacuate, and a notation on whether children were awake or resting was not documented. Corrective Action: Develop a system to ensure each component of the fire drill is documented as required by this rule.”

Correction date in the state record: Nov 19, 2020

Regulation 7.6.1: Prior to initial licensure, the prospective licensee shall provide written documentation that the proposed business manager has at least an associate degree in Business.

“Upon review of the programs Associated Parties list, it was found that the program did not have a Business Manager identified. The Program Director was also found to not meet 7.3.1.5, in lieu of a Business Manager. Corrective Action: Submit a background check to the Division for the identified Business Manager, as well as education documents to Northern Lights at CCV to ensure qualifications for this position. Identify if the program intends to have the Director meet 7.3.1.5 in lieu of having a Business Manager.”

Correction date in the state record: Nov 30, 2020

Regulation 4.7: The licensee, in consultation with the program director, shall establish written policies and procedures. Written information provided to parents of all children enrolled in the CBCCPP shall include, at minimum: * Assurance that parents have access to the CBCCP and their child(ren) without prior notice and have access to their children's records as required in the rule 3.4.4.6 of these regulations; * A description of information needed from parents for child's enrollment file as required in the rule 3.4.4.1 of these regulations; * A typical daily schedule of activities; * Information about fees and payment policies; * Information about hours of operation and closings; * Procedures for signing children in and out; * Procedures for emergencies as required in the rules in section 3.7 of these regulations; * Information about the nutrition, meals and meal preparation at the CBCCPP; * Safe sleep policies, as applicable; * No smoking policy; * Information about results from the test for lead in the drinking water and any plan for remediation; * CBCCPP policies on field trips, other off-site activity and transportation; * CBCCPP health policies including illness exclusions, administration of medication, and immunizations; * CBCCPP policies and practice regarding positive guidance and behavior management; * Assurance that confidentiality of child and family information is maintained; * Information about the requirement to report suspected child abuse and/or neglect as required in the rules in section 3.3 of these regulations; * Assurance that non-discrimination and respect for each child's family and culture is maintained; * CBCCPP approach to ensure wholesome growth and positive developmental experiences for children enrolled; * CBCCPP policies related to the inclusion of children with special needs and disabilities; * A description of religious activities, if any; * Information on how to access these CBCCPP regulations and other information about child development on-line; * Information concerning complaint procedures; * Information about the Child Care Consumer Line, including the telephone number (1-800-649-2642); and * CBCCPP policies and procedures related to the expulsion of children.

“Upon review of the parent handbook, it was found that thirteen (13) of the twenty-four (24) components, were either missing or incomplete. Corrective Action: Ensure parents of all children enrolled in the CBCCPP are provided information as outlined in this rule.”

Correction date in the state record: Nov 15, 2020

Regulation 7.5.1: The licensee shall obtain written documentation that staff have received and fully understand the CBCCPP program philosophy and all written CBCCPP policies and procedures as required in the rule 7.1.3 of these regulations.

“Upon review of the Staff Handbook, it was noted that thirteen (13) of the twenty-three (23) required components were either missing or incomplete. Corrective Action: Ensure Staff are provided written documentation of the policy and procedures as stated in rule 7.1.3.”

Correction date in the state record: Nov 15, 2020