WNESU Early Education Center- Westminster Site

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Upon review of a random sampling of children's files, two (2) out of three (3) files were missing General Health Examinations. Both children had been in care for eight (8) months. Corrective Action: Develop and implement a system to obtain General Health Examinations for enrolled children within forty-five (45) days of enrollment. Send a detailed description of the system to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Upon review of staff BFIS Quality and Credential Accounts and on site staff files, it was identified that two Assistants, employed for seven (7) months did not have current pediatric first aid and infant and child CPR training. Corrective Action: Have the two Assistants complete pediatric first aid and infant and child cpr. Send training certificates to Northern Lights at CCV to be verified and submitted to BFIS. Develop a plan for staff to obtain training in pediatric first aid and infant and child CPR within three (3) months of beginning work and remain currently certified. Send a copy of the training certificates and the detailed description of the plan to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Children in the CBCCPP have attended Unified Arts classes, Library and Music, weekly for the past eight (8) months. The Auxiliary Staff members that lead these programs have not been included in the Associated Parties list. Corrective Action: Add Auxiliary staff members from Unified Arts classes, Library and Music, to the Associated Parties list in the program's BFIS Quality and Credential Account. Develop a system to monitor the Associated Parties list to ensure its accuracy. Ensure the system includes reporting any changes within five (5) working days of the change. Send a detailed description of the system to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 6.2.6.6: The program director shall ensure that no person be left alone with children without approval from the Division based on the results of a background check that includes fingerprinting; with the exception of a parent may be left alone with his/her own child(ren).

“The program was notified on 09/10/2024 that Staff person A was required to complete the fingerprint clearance process through the Child Development Division and could not be left alone with children until notification of approval of clearance. This individual was alone with four (4) children during this visit from 11:29 a.m. to 11:42 p.m. Corrective Action: Have the identified individual complete the fingerprint clearance process. Ensure Staff person A is not alone with children until notification of background clearance approval from the Child Development Division.”

Correction date in the state record: Sep 15, 2025

Regulation 3.7.3: Emergency Preparedness Training: Within 365 days of opening a CBCCPP, the licensee shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the licensee and children present need to remain in the CBCCPP for an extended period.

“It was determined that the Director of the program, as representative of the licensee, had not completed the required Emergency Response training and had been employed as Director for more than 365 days. A review of other staff person's BFIS quality and credential accounts confirms that no other person has completed the required training. Corrective Action: By 03/01/2020, the Director or another designee of the licensee must complete the required emergency preparedness training and send confirmation of completion to this licensor. Documentation must also be sent to Northern Lights at CCV for entrance into the individual's BFIS Quality and Credentialing account.”

Correction date in the state record: May 28, 2024

Regulation 3.7.1.1: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: * Evacuations or other emergencies such as leaving the premise and lockdown situations; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the CBCCPP and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A system for handling infants, toddlers and children with special needs; * An established evacuation meeting location within walking distance of the CBCCPP; * A system to account for all children and staff at the evacuation meeting place; * A process for relocation if necessary including safe transportation; * A system for shelter in place if the staff and children present need to remain in the CBCCPP for an extended period; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The written Emergency Reponse Plan presented on site is missing the required items: notifying the local authorities of an emergency, notifying the local emergency planning committee regarding the location of the CBCPP and using this committee as a resource in emergency planning for the program, a system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts, a system for handling children with special needs, an established evacuation route within walking distance of the CBCPP, a process for relocation if necessary, including safe transportation, a system for shelter in place if the staff and children present need to remain in the CBCPP for an extended period of time and staff chain of command and individual roles and responsiblities (if applicable) during an emergency. Corrective Action: Review the Emergency Reponse Plan and ensure all required steps are documented in the plan. Review the updated plan with all staff persons.”

Correction date in the state record: May 28, 2024

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“The emergency evacuation (fire drill) records for the 2018-2019 school year did not list the number of children present during a drill nor the time needed to complete the drill. For 2018-2019 and 2019-2020 school years, three months had other types of emergency drills in place of an evacuation (fire) drill. Corrective Action: Ensure documentation of drills contain all required information. Establish a plan and practice to conduct emergency (fire) drills monthly. Send confirmation of the steps the program will put in place to conduct emergency (fire) drills on months in which the elementary school conducts other types of emergency drills.”

Correction date in the state record: May 11, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“The Quality and Credential account for Staff person A has no documentation of education/qualifications for her role(teacher) and is missing documentation of current CPR/1st aid, training on reporting abuse and neglect, and completed professional development training hours for the 2018-2019 year. This staff person was hired in 2014 and is currently employed by the program. The Program Director's quality and credential account does not contain the required approved coursework to meet the requirements of rule 7.3.1.3 & 7.3.1.5. The Program director has been employed more than one year and this information is required within 12 months of employment as director. Corrective Action: Review all staff person Quality and Credential accounts within the BFIS system to ensure the required documentation has been submitted and uploaded. Ensure all staff persons hired within the last 6 months have complete Quality and Credential accounts by each person's 6 month hire anniversary. Compare each staff persons complete Quality and Credential accounts and update his/her position title within the BFIS system to match the appropriate position title (qualification- teacher, teaching associate, assistant etc.) for which he/she qualifies. Send an email to this licenser explaining how these steps will be enacting and how compliance to up to date BFIS accounts will be maintained.”

Correction date in the state record: May 28, 2024

Regulation 3.4.4.1: The program director shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the CBCCPP. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the CBCCPP and the days and hours the child is regularly scheduled to attend the CBCCPP; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the CBCCPP; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone number of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the CBCCPP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the CBCCPP to transport the child, if transportation is provided, as required in the rule 5.10.6.6.1 of the regulations; * Written permission from parents for the child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.6.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

“Two of the five randonly sampled children's files were missing the required wellness exam. Both children have been in care for more than 45 days. Corrective Action: Ensure the required documentation is in place for each child attending the program. Send an email confirming what practices have been put in place to ensure all children's records are complete.”

Correction date in the state record: Jan 31, 2020

Regulation 3.7.2.1: The licensee shall have a written evacuation diagram with evacuation routes posted in each classroom that is used by the children.

“The classroom did not have an emergency evacuation diagram posted. Corrective Action: Have the required the evacuation diagram posted within the classroom.”

Correction date in the state record: Oct 22, 2018