WSESD @ Westminster Head Start, - Westminster

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that four (4) substitutes employed longer than three (3) months do not have current pediatric First Aid and CPR. Corrective Action: Immediately have substitutes complete Pediatric First Aid and CPR. Submit certificates to Northern Lights at CCV to be verified and entered into the BFIS accounts. Send proof of submission to Licensing Field Specialist [name]. Status: Appeal Period.”

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that two (2) substitutes, employed by the program for ten (10) months, have not completed an orientation training approved by the Division. Corrective Action: Immediately have both Substitutes complete the Vermont Orientation Training or an approved on-site orientation training. Develop and implement a system to ensure all new hires that may be left alone with children and/or counted in staff/child ratio complete Orientation prior to being left alone with children. Email confirmation of completed trainings and a detailed description of the system developed to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 5.2.1.3: The licensee shall ensure the hand washing procedures include the following steps in order: * Use of warm running water and liquid soap; * Moistening hands with water, applying soap, and washing hands for a minimum of twenty (20) seconds; * Rinsing hands under running water; * Drying hands with a single use towel or paper towel; and then * Disposing of the towel.

“Observed children washing hands before lunch while Staff A stood next to sink. One child was observed washing their hands with water only. One child applied soap, then immediately placed their hands under the water. Another child applied soap and scrubbed for one (1) second before putting hands under the water to rinse. Staff A's attention on the handwashing children was inconsistent. When Staff A was attentive, handwashing procedure improved but continued to lack the proper length of time to wash hands prior to rinsing. Corrective Action: Review the handwashing procedure in the order and manner required by this rule with all staff. Develop a monitoring system to ensure compliance moving forward. Send an email to Licensing Field Specialist Stark confirming this requirement has been reviewed with all staff and a detailed description of the monitoring system created. Status: Appeal Period.”

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“The person listed as Program Director within the BFIS account has reportedly not served in that role since at least May 2023. The person at the program reported to be the on site Program Director has served continiously in this role since the other person's departure. The program did not submit the Director Change notice as required in the BFIS system. Corrective Action: Submit the Director Change notice through the BFIS system. Ensure the Program Director meets the qualifications for the role as listed in Rule 7.3.1.5.”

Correction date in the state record: May 17, 2024

Regulation 3.7.2.3: At least one (1) drill every 365 days shall be conducted while children are sleeping or resting.

“The required drill during rest time did not occur as required between April 2022-April 2023. Corrective Action: Schedule a rest time evacuation drill. Develop a plan to ensure a drill occurs at least one time a year as required. Conduct a rest time drill before June 30th. Send the information about that drill to this licensor.”

Correction date in the state record: Jun 6, 2023

Regulation 6.2.4.1: The licensee shall ensure that the CBCCPP has at least one (1) staff member who meets the qualification for the position of program director and that the program director is present at the CBCCPP at least 60% of the hours of operation.

“The person currently listed as the Program Director is reportedly on site less than 5 % of the program's hours of operation and serves in a managerial role for the larger organization. It was confirmed with the reported on site supervisor and multiple staff persons that this individiual is not present on site as required. Corrective Action: Identify a qualified individual to be Program Director who meets the requirements of this rule. Have this individual identified upon the associated parties list for the program and this individual's qualifications submitted to the Northern Lights Career Development Center.”

Correction date in the state record: Aug 19, 2021

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“The associated parties list for the program lists person A who reportedly left employment with the program in June 2021. Person B, who is listed as an auxilliary staff person as of 03/26/2020, is unknown to the on site director who has been employed by the program since 2019. Both individuals needed to be removed from the list within 5 days of their last day working with the program. Corrective Action: Review and update the program's associated parties list. Remove the names of persons no longer associated with the program. Develop a system to monitor and maintain the associated parties list in compliance with this rule.”

Correction date in the state record: Apr 15, 2024