Wardsboro Central School

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A was present in the classroom and had not yet submitted a record check authorization form or been added to the associated parties list. Corrective Action: Immediately submit a record check authorization form for Staff A, and ensure that they submit to fingerprinting once the Fingerprint Authorization Certificate has been received. Notify sarah.crosier@vermont.gov once fingerprinting has been completed. Ensure that no individual works in the preschool classroom until they have completed the record check authorization form and their name appears on the program's associated parties list. Status: Appeal Period.”

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“The two files reviewed for children who attended the program for the school year 2022-2023 and this current school year are missing the required health examinations. Corrective Action: Update the identified children's files and ensure all other children's files are complete with the required documents.”

Correction date in the state record: Oct 3, 2023

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Three school educators provide specials weekly to the program and these individuals are not listed on the associated parties list. There are two service providers who work with prekindergarten children who are not listed on the associated parties list. Each of the identified individuals met the definition of auxiliary staff. Corrective Action: Have the identified individuals complete the record check authorization form to have the persons added to the associated parties list. Develop a system to monitor and update the associated parties list as needed to met the requirements of this rule.”

Correction date in the state record: Sep 26, 2022

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Staff person D is listed upon the associated parties list and reportedly retired from the school during the 2019-2020 school year. Staff person C has been hired as an assistant/paraeducator for the school year 2020-2021. Staff person C is listed as a substitute for the program but has been present 4 days per week for the school year. Corrective Action: Review the associated parties list for the program. Remove the names of persons no longer associated with the program. Review all staff positions titles with the positions listed in Section 7.3.2 of the Center Based Child Care and Preschool Program Regulations to ensure the labels are appropriate. Contact Child Care Business Technician [name] at tiffany.le@vermont.gov to request title change(s).”

Correction date in the state record: Apr 28, 2021

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“The staff handbook sent in response to the request for orientation documentation does not meet the requirements of this rule. The handbook is missing eleven (11) of the required twenty-three (23) items to be addressed in orientation. The items missing include: safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants, child accident and injury procedures including building and physical premises safety, safe sleep practices, nutrition and food safety, record keeping, preventing recognizing and reporting child abuse and neglect, recognition of and response to the symptoms of common childhood illnesses, inclusion of children with special needs, guidelines for volunteers, partner staff, and auxiliary staff, responsiblity to comply with current regulations, and ensuring children have extra clothes available. Corrective Action: Update the orientation materials to address all required topics. Send the updated Orientation materials to Licenser Crawford for review. Include in the documentation how and when staff persons will be trained upon the updated materials. It is the program's decision as to whether to use the orientation template upon the Child Development Division website athttps://dcf.vermont.gov/cdd/forms-child-care-providers.”

Correction date in the state record: Apr 28, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“The BFIS quality and credential account for Staff person A is missing documentation confirming CPR/1st aid certification and emergency response training. Staff person A has been employed at the program since 2007. Staff person B is missing documentation confirming completion of orientation training and mandatory reporter training. Staff person B has been employed since 2018. Staff person C is missing documentation confirming completion of a high school diploma or equivalent, the fifteen (15) hours of professional development trainings, orientation training, and mandatory reporter training. Staff person C has been employed since 2014. Corrective Action: Gather and submit each staff person's missing documentation. Review all current employee's BFIS quality and credential accounts and determine what documentation needs to be submitted to Northern Lights at Community College of Vermont for uploading into those accounts. Contact Northern Lights at(802) 540-8168 or https://northernlightsccv.org/ for guidance on how to submit documentation. Send confirmation to Licenser Crawford that the missing documentation has been sent to Northern Lights.”

Correction date in the state record: Apr 28, 2021

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“The two staff persons working in the preschool classroom have expired CPR/1st Aid training. They are the only two persons counted in staff to child ratio during the site visit. Corrective Action: Have the identified staff persons enroll in CPR/1st Aid training. Send confirmation of the enrollment to Licenser Crawford.”

Correction date in the state record: Apr 15, 2021

Regulation 3.7.1.1: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: Evacuations or other emergencies such as leaving the premise and lockdown situations; Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; Notifying the local authorities of the emergency; A system for notifying the parents of the emergency; Notifying the local emergency planning committee regarding the location of the CBCCPP and using the committee as a resource in emergency planning for the program; A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; A system for handling infants, toddlers, and children with special needs; An established evacuation meeting location within walking distance of the CBCCPP; A system to account for all children and staff at the evacuation meeting place; A process for relocation if necessary, including safe transportation; A system for shelter in place if the staff and children present need to remain in the CBCCPP for an extended period; and Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The document submitted as the Emergency Response Plan for the program is the Windham Central Supervisory Union Staff Handbook. This document does not contain site specific emergency procedures nor does it identify staff person responsiblities in an emergency. The document does not meet nine (9) of the twelve (12) requirements. Corrective Action: Update the Emergency Response Plan to comply with the requirements of this rule. Send a copy of the updated document and plan for staff training on the document to Licenser Crawford for approval.”

Correction date in the state record: Apr 28, 2021