Stratton Child Care Center

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Most staff had documentation of training completion on site that were not in BFIS. This is a repeat violation. Corrective Action: Immediately send all identified documents to Northern Lights using Direct Send. Notify sarah.crosier@vermont.gov once this is complete. Create a plan to ensure that all staff send documents in regularly and maintain up to date BFIS accounts. Submit this plan to sarah.crosier@vermont.gov for approval. Status: Appeal Period.”

Regulation 5.1.4: The licensee shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129.

“The required annual immunization survey was not submitted to Vermont Department of Health by midnight on 12/31/25. Initial notification of this requirement was sent the beginning of November, with reminders provided weekly, then daily, closer to the due date. Corrective Action: You must submit the past due 2025 annual immunization survey to Vermont Department of Health by midnight on 1/14/26. Failure to submit this survey will result in further regulatory action. Additionally, submit a statement to Kristy.Haapala@vermont.gov indicating who will be responsible for submitting this survey in the future.”

Correction date in the state record: Jan 26, 2026

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Five staff members employed longer than 3 months did not have documentation of CPR/First Aid in BFIS accounts or on site, and the documentation was not sent in the week following the site visit. Corrective Action: Ensure that all staff complete first aid and CPR within 3 months of employment, and that the documentation is sent to Northern Lights for entry into BFIS accounts. A copy of the document should be kept on site until it is seen in BFIS. Copy sarah.crosier@vermont.gov on the emails sent to Northern Lights for this corrective action.”

Correction date in the state record: Apr 29, 2026

Regulation 6.2.1.4: Staff who are qualified as defined in the rules in section 7.3 of these regulations, meet professional development requirements as defined in the rules in section 7.4 of these regulations, and are physically present and working with children may be counted in staff/child ratios.

“Nine staff members , six of which are substitutes, do not have qualification documents in BFIS accounts or on site. Corrective Action: Ensure that qualification documents, including resumes and educational information, is collected for all staff, and submitted to Northern Lights for entry into BFIS accounds for all staff missing this currently. Notify sarah.crosier@vermont.gov when all docuements have been sent.”

Correction date in the state record: Sep 21, 2026

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“There are approximately 15 documents that have not been sent to Northern Lights in a timely manner, and some that were addressed during the last site visit but are still not entered. This item was a talking point during the last licensing visit. Corrective Action: Establish a system to ensure that all reqired docuemts are collected and sent to Northern Lights in a way that maintains an up to date BFIS account from 6 months forward. Send this plan to sarah.crosier @vermontl.gov when complete.”

Correction date in the state record: Sep 5, 2025

Regulation 6.2.6.6: The program director shall ensure that no person be left alone with children without approval from the Division based on the results of a background check that includes fingerprinting; with the exception of a parent may be left alone with his/her own child(ren).

“Upon arrival outside, two staff (A and B) were present with 4 children. They stated that a third staff (C) and one additional child in the group were riding the chairlift and would be returning. Staff C returned and went up with a different child, again leaving the original two staff (A and B) with 4 children. When Staff C returned, Staff A took another child on the chairlift. Neither Staff A or Staff B have completed the fingerprint supported background clearance allowing them to be left alone with children. Additionally, Staff D stated that she sometimes joins other groups outside, but sometimes takes her infants outside by herself. Staff D also has not completed the fingerprint supported background clearance. Corrective Action: Immediately ensure that any child or group of children is present within eyesight or earshot a staff member who has completed the fingerprint supported background check process. By 7/31/24 send an email to sarah.crosier@vermont.com detailing your plan to ensure compliance with this regulation while you await completed fingerprint results for new staff.”

Correction date in the state record: Sep 19, 2024

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A was issued a Fingerprint Authorization Certificate in July 2021 but has not yet completed the fingerprinting process. Corrective Action: Immediately schedule and complete fingerprinting for the identified individual. Create a plan to ensure that all new staff fully complete the fingerprint supported background clearance process.”

Correction date in the state record: Oct 3, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Documentation of Protecting Vermont's Children, Orientation, First Aid/CPR and educational/qualification documents are available and have not yet been sent to Northern Lights for entry into BFIS Quality and Credential Accounts. Corrective Action: Send up all exisiting documents and develop a plan to ensure that in the future, this type of documentation is submitted to Northern Lights in such a manner that BFIS accounts remain up to date. Copy sarah.crosier@vermont.gov on items sent to Northern Lights at professional.development@ccv.edu.”

Correction date in the state record: Dec 6, 2021

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A and Staff B have not submitted for fingerprinting. Fingerprint authorization certificates were issued on 5/19/2021 for both staff. Corrective Action: Ensure that these staff submit to fingerprinting immediately and develop a system to ensure that staff are submitting for fingerprints when cerfiticates are issued. Send an email to sarah.crosier@vermont.gov once fingerprinting is complete.”

Correction date in the state record: Oct 3, 2022