School's Out Tuttle

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“During this visit a staff was left alone and working with children who have not completed the fingerprinting process. They were sent the Fingerprint Authorization Certificate in October 2023. Corrective Action: Have the staff submit a new record check form and complete the required fingerprint process. They may not be left alone with children until fingerprint results have been processed. . Status: Appeal Period.”

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“During this licensing visit, it was observed that Staff X brought a group of children outside alone. Staff X has not completed the fingerprint process and may not be left alone with children. Corrective Action: Ensure that all staff are not left alone with children until they have completed the fingerprinting process. Set up a system to track staff and fingerpritn results. Email confirmation of system to this licensor.”

Correction date in the state record: May 30, 2025

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The program director said that they do not have a record of practiced evacuation drills started as they have not practiced any yet. Corrective Action: Immediately practice an evacuation drill and maintain documentation. Submit email confirmation of the plan to practice drills and a description of where children are accounted for during the drill.”

Correction date in the state record: May 9, 2024

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“A review of BFIS Quality and Credential Accounts and confirmation from a Program Administrator identifies that three (3) of the four (4) staff present during this licensing visit had not completed the required mandated reporter training as required. Corrective Action: Have all staff complete the required mandated reporter training. Create a system to ensure that all staff complete the mandated reporter training before working with children moving forward.”

Correction date in the state record: Sep 27, 2022

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“A review of BFIS Quality and Credential Accounts and confirmation from a Program Administrator identifies that three (3) of the four (4) staff present during this licensing visit had not completed the required orientation training prior to be leaving left alone with children as required. Corrective Action: Have all staff complete the required orientation training. Create a system to ensure that all staff complete the orientation before being left alone with children moving forward.”

Correction date in the state record: Sep 27, 2022

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Two staff members present and working with children have not completed fingerprinting. Fingerprint Authorization Certificates were issued to both staff members on 10/23/2018. Corrective Action: Submit to fingerprinting by 7/12/2019.”

Correction date in the state record: Jul 22, 2019

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“The BFIS Quality and Credential Account for a staff member does not reflect documents for verification of qualifications. Corrective Action: Submit all documentation for staff as required to Northern Lights at CCV. Email confirmation to this licensor when required documents have been sent and a program improvement plan on how staff member's BFIS Quality and Credential Accounts will be up-to-date and maintained”

Correction date in the state record: Jul 22, 2019

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Three staff members present and working with children have not completed the orientation training. Corrective Action: By 6/28/2019, submit a plan on how the orientation will be completed by all staff. Once completed, send proof of completed orientation to Northern Lights at CCV for entrance into BFIS Quality and Credentialing accounts if utilizing the online training.”

Correction date in the state record: Jun 17, 2019

Regulation J1: A first aid kit containing at a minimum: adhesive, bandages, ice pack, scissors, safety pins, sterile gauze dressings, rolls of gauze bandages, thermometer or fever strip, tweezers, disposable latex gloves, syrup of ipecac, and an easy reference first aid manual shall be available and accessible to staff. This kit shall be replenished as supplies are used or as expiration date(s) indicate. (NOTE: syrup of ipecac is no longer required.)

“Safety pins, rolls of quaze bandages, a thermometer, and tweezers were missing from the one First Aid Kit present. Corrective Action: Obtain all missing materials and replenish the supplies as required by regulations.”

Correction date in the state record: Mar 18, 2015

Regulation M4: No later than 15 days after employing a person, the Licensee or his/her designee shall furnish the Division with the name, birthdate, place of birth and social security number of that person. No person can end probationary status until the Division has informed the Licensee that the staff person does not have an abuse or criminal history which would preclude his/her presence at an SAC.

“A completed Licensing Background Record Check has not been submitted for processing to the Child Development Division for a staff member who has been present and providing care since October 2014. Corrective Action: Submit a completed Licensing Background Record Check to the Child Development Division for the staff member discussed no late than the end of the business day of 03/20/2015.”

Correction date in the state record: Mar 20, 2015

Regulation C11: Written records for each staff person shall be maintained at the facility and shall include:a. job descriptions; b. employment history, training, education and experience; c. three positive references; d. signed statement (s) idicating that the employee has read and understands the Licensing Regulations for SAC and the center's policy manual.

“The staff file for one of the staff members present does not contain a Job description, employment history, training, education and experience, three postive references, and a signed statement indicating that the employee has read and understands the Licensing Regulations for SAC and the center's policy manual. Corrective Action: Obtain information missing from staff files. A confirmation email will be sent to this Licensor at Jennifer.Taylor@state.vt.us by the end of the business day on 03/20/2015 confirming the staff file is complete.”

Correction date in the state record: Mar 20, 2015

Regulation C17: There shall be on file at the facility (for staff, assisting parents, and volunteers) a written statement signed and dated, indicating that the individual was informed of the center's policies on abuse and neglect and that they are aware that the abuse and/or neglect of children is against the law, and prohibited by the program and reportable to the Department.

“The staff file of a staff member present does not contain a written statement signed and dated, indicating the individual was informed of the center's policies on abuse and neglect and that they are aware the abuse and/or neglectt of children is against the law, prohibited by the program and reportable to the Department. Corrective Action: Obtain information missing from the staff file no later than 03/20/2015.”

Correction date in the state record: Mar 20, 2015

Regulation J2b: Emergency Evacuation Plan: The plan, which may be preannounced, shall be practiced at least once a month. A written record of the dates practiced shall be maintained. Evacuation required under this plan shall be completed within three (3) minutes.

“The Director stated that a written record of monthly emergency evacuations has not been documented. Corrective Action: Beginning with March 2015, document all emergency evacuations as required by this regulation. An email will be sent to this Licensor at Jennifer.Taylor@state.vt.us by 03/25/2015 confirming completion and acknowledging that the program will maintain a written record of emergency evacuations.”

Correction date in the state record: Mar 20, 2015