School's Out-Central

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“A review of the program's associated parties list and discussion with a program administrator, found that four (4) staff who have received the Fingerprinting Authorization Certificate more than 60 days ago, have not submitted to fingerprinting as required. Corrective Action: By 10/17/2023, have the four (4) identified staff schedule fingerprinting appointments. Submit a plan on how staff will be monitored to ensure they comply with the fingerprint supported background clearance process in its entirety.”

Correction date in the state record: Sep 18, 2024

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“A review of BFIS accounts and on site documentation that was sent to this licensor, show that thirteen staff have not completed the orientation training as required. It was discussed that a program administrator has given the identified staff a deadline of 10/10/2023, to complete the required training. Corrective Action: Effective immediately, maintain the staff/child ratio requirement. Submit a plan by 10/31/2023 that describes how communication will be enhanced so that when staff are out or do not arrive, notifications are made so that the program can adjust staffing in order to remain in compliance. By 10/17/2023, mail or email the parent notification letter as outlined above and submit the list of parents, their contact information, and who received the parent notification letter to this licensor.”

Correction date in the state record: Oct 3, 2023

Regulation 6.3: The staff/child ratio shall not exceed 1:13. When the number of children exceeds 10, another identified Staff person shall be available within immediate proximity on site in order to provide prompt assistance in the event of an emergency.

“There were 68 children in attendance and only five (5) staff present upon this licensor's arrival at 2:55pm. Staff/child ratio requires at least six (6) staff to be present when 68 children are in care. Attendance reflected that children arrived to programming at 2:15pm. The program came back into compliance at 3:20pm when additional staff arrived. Through conversation with staff it was found that the director was out this day and a new staff person had failed to arrive. This is a serious violation. Corrective Action: Effective immediately, maintain the staff/child ratio requirement. Submit a plan by 10/31/2023 that describes how communication will be enhanced so that when staff are out or do not arrive, notifications are made so that the program can adjust staffing in order to remain in compliance. By 10/17/2023, mail or email the parent notification letter as outlined above and submit the list of parents, their contact information, and who received the parent notification letter to this licensor.”

Correction date in the state record: Sep 18, 2024

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“A review of BFIS accounts and on site documentation that was sent to this licensor, found that seven (7) staff are not currently certified in First Aid and CPR. Corrective Action: Have the identified staff obtain valid pediatric First Aid and CPR as soon as possible. Submit a plan to this licensor on how staff will be monitored to ensure First Aid and CPR is obtained and maintained.”

Correction date in the state record: Sep 18, 2024

Regulation 7.7: Children shall be protected at all times from the harmful acts of other children.

“The program was notified by a parent on 8/18/2020 that four (4) children had engaged in sexualized play during outside play time. Child A and Child B both admitted that the sexualized play occured several times over the course of the summer. Staff were not aware that this play had occured in the area near the fence where there are several trees. Staff said that they were always positioned near this area and interacted with the children but did not see or have knowleldge that this sexualized play had occured until the parent notified them. Corrective Action: Continue to implement the active supervision plan that was discussed on 8/18/2020 with all staff. Email confirmation of the outside supervision plan to this licensor.”

Correction date in the state record: Sep 29, 2020

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff BFIS Quality and Credentialing Accounts, reflected a lack of documentation of annual professional development activities and verification of qualifications. Corrective Action: Submit all documentation for staff as required to Northern Lights at CCV. Email confirmation to this licensor when required documents have been sent and a program improvement plan on how staff member's BFIS Quality and Credential Accounts will be up-to-date and maintained.”

Correction date in the state record: Dec 27, 2019

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Two staff members present and working with children have not completed fingerprinting process as required. Corrective Action: Effective immediately, ensure any individual who has not completed the required fingerprinting process is not alone with children. By 12/13/2019, all individuals who are required to be fingerprinted must complete the process. Contact Licensing Technician [name] at kim.jones@vermont.gov to obtain Fingerprint Authorization Certificates staff will need for the fingerprinting process. By 12/13/2019 submit to this licensor a plan on how the program will ensure individuals required to have fingerprints will complete the process upon receipt of the Fingerprinting Authorization Certificate.”

Correction date in the state record: Dec 27, 2019