Part 2 - Shelburne

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“A review of staff's BFIS accounts and documents provided by the program show that there are five (5) Program Staff who do not yet meet full qualifications. Corrective Action: Please provide a plan that describes how the identified staff will meet qualifications. Please include a timeline in the plan. Status: Appeal Period.”

Correction date in the state record: Mar 19, 2026

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“Five (5) staff who have been employed for at least sixty (60) days at the time of the visit had not completed all portions of their background clearance at the time of the visit. Staff A, B, C, and D had not yet sent out of state child abuse and neglect registry checks to the Division. Staff E was missing fingerprints. Corrective Action: Immediately ensure that no staff are left alone with children until the program receives confirmation from the Division that they have cleared all background clearances. Since the visit, Staff A completed the out of state child abuse and neglect registry check. The program said they would support Staff B, C, and D with their out of state child abuse and neglect registry forms. Staff E was fingerprinted on 2/6/2026. By 3/20/2026, ensure that Staff B, C, and D complete their out of state child abuse and neglect registry forms and send them to the Division. In addition, submit a plan that describes how the program will ensure that staff complete fingerprinting and out of state child abuse and neglect registry checks within sixty (60) days of employment moving forward, how the program will track when documents were sent to the Division, when fingerprints are taken, and when communication is received that more is needed for the clearances. Status: Appeal Period.”

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff's BFIS accounts by CDD staff and a review of incoming documentation by Northern Lights at CCV shows that out of thirty--three (33) staff employed for six (6) months or greater, twenty-four (24) had up-to-date BFIS quality and credential accounts. This falls short of the 80% threshold considered to be within substantial compliance. Corrective Action: Submit all identified documentation for staff to Northern Lights at CCV to be entered into staff's quality and credential accounts. Contact Licensor [name] to confirm the documentation has been sent. Status: Appeal Period.”

Regulation 13.20: All prescription medications shall be kept in the original containers and be clearly labeled with children's name, dosage, medication name, and schedule of administration.

“A program staff administered medication to a child during this licensing visit. The medication bottle did not have a label with the child's name, dosage, name of the medication and when to administer the medication to the child as required in this rule. The parent permission form was not located with the medication, which would confirm the dosage amount and the name of the child. Corrective Action: Immediately require all prescription medication be kept in the original container that is clearly labeled with the child's name, dosage, the medications name and schedule of administration to the child.”

Correction date in the state record: Jul 19, 2022

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“A program staff who was working alone with a child during this licensing visit had not completed the fingerprint process. The fingerprint letter to the program states this program staff cannot be left alone with children until they complete the fingerprint process which includes receiving the results. This program staff stated they have not gone to get fingerprinted as of July 14,22 and has been working since May 2022. Corrective Action: Immediately do not leave program staff alone with children if they have not completed the fingerprint process which includes results and a notification from the Division. Submit confirmation of understanding to heather.purinton@vermont.gov.”

Correction date in the state record: Jul 19, 2022

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“Three staff left alone with children have completed the fingerprinting process, but results have not been received by the Division. Corrective Action: Immediately ensure the three staff are not left alone with children until fingerprint results have been received. By 4/15/2021 submit a program improvement identifying how the program will ensure staff left alone with children have been approved by the Division.”

Correction date in the state record: Apr 12, 2021