Vermont Day School Preschool

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“The evacuation drill log was missing evacuation drill documentation for three (3) months. The director could recall that evacuation drills did occur during the months missing documentation. Corrective Action: Conduct two (2) evacuation drills in the months of February and in March 2024 and monthly ongoing. By 02/19/2024, submit to this licensor a plan of how the evacuation drill log will be documented and maintained up-to-date monthly.”

Correction date in the state record: Feb 13, 2024

Regulation 3.4.5.1: A licensee shall maintain a complete and up-to-date personnel file for staff working at the CBCCPP. A complete file shall contain, at minimum, the following information: Name, date of birth, home address and telephone number; Copies of current first aid and CPR certification; Signed statement verifying understanding of legal requirement to report suspected child abuse and neglect; Documentation of a current Records Check Authorization form; Documentation of having read and having ready access to a current copy of applicable child care licensing regulations; Administration of Medication training certification (if applicable); Signed statement verifying current job title and supervisor's name; Application for employment including references or reference checks; Employment start date; Documentation of completed orientation Training; Employment end date; IPDP (Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt); and Written annual performance reviews (Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt).

“After review of the Staff BFIS accounts and the staff file/forms with the program representatives, it was determined that a substitute working alone and an auxiliary staff left alone with children have an incomplete staff file/forms. The identified substitute and auxiliary staff are required to have a complete staff file/forms to include any required training found within the rule. Corrective Action: Ensure the staff file/forms are collected as complete for the identified substitute and auxiliary staff, as well as all staff by immediately completing required required trainings. Ensure moving forward that all staff including substitutes and auxiliary staff that are required, complete the required training. Email this licensor when the identified substitute and auxiliary staff have completed any required training and has a complete staff file/forms.”

Correction date in the state record: Apr 13, 2023

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“After review of the Associated Party list and discussion with the licensee and director, it was determined that two (3) individuals had not completed the fingerprinting process as required. Staff A and B had their fingerprint authorization forms generated on 4/20/2021. Corrective Action: Effective immediately, have the identified staff complete the required record check documentation. Ensure any and all new staff and auxiliary staff follow the required record check procedures. Send an e-mail to this licensor as confirmation with the date(s) of the fingerprint processing..”

Correction date in the state record: Mar 9, 2022

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“After review of the Associated Parties listed in BFIS Quality and the Credential Accounts, as well as discussion with the licensee and director, the completion of Protecting Vermont's Children: Reporting Abuse & Neglect training was not found to be completed by the three (3) persons with position titles which require it. Corrective Action: Ensure all persons with a position title that requires completion of the Protecting Vermont's Children: Reporting Abuse & Neglect training do so. Send an email to this licensor as with confirmation of the completion of the training for the 3 persons.”

Correction date in the state record: Mar 9, 2022