Our Little School

8VAC20-780-580-L

“Based on a review of permission forms and interview, the center failed to ensure to obtain parental permission for transportation and field trips before the scheduled activity. Evidence: The record of child #3 did not contain documentation of parental permission to be transported by the center. On the date of the inspection the center posted on the door they were at the park. There were no children at the center upon inspector's arrival. Administration confirmed the children were taken to the park on September 20, 2023.”

8VAC20-780-540-C

“Based on observation, the center failed to ensure the first aid kit contained the required supplies. Evidence: 1. The first aid kit that was taken on a field trip was missing scissors, adhesive tape, and antiseptic cleaning solution/pads.”

8VAC20-780-580-C

“Based on observation and interview, the center failed to ensure that during the transportation of children all of the required information is in the transportation vehicle. Evidence: There was no documentation of emergency numbers and no documentation of the center's address in the transportation vehicle. Administration confirmed the emergency numbers and address were not in the vehicle.”

8VAC20-780-580-B

“Based on observation and interview, the center failed to ensure that any vehicle used by the center for the transportation of children shall meet the safety standards set by the Department of Motor Vehicles. Evidence: The transportation van used by the center to transport children had an expired state inspection. The inspection sticker expired in March of 2023. The provider confirmed she knew it was expired.”

8VAC20-780-580-L

“Based on a review of permission forms and interview, the center failed to ensure to obtain parental permission for transportation and field trips before the scheduled activity. Evidence: The record of child #3 did not contain documentation of parental permission to be transported by the center. On the date of the inspection the center posted on the door they were at the park. There were no children at the center upon inspector's arrival. Administration confirmed the children were taken to the park on September 20, 2023.”

8VAC20-780-540-C

“Based on observation, the center failed to ensure the first aid kit contained the required supplies. Evidence: 1. The first aid kit that was taken on a field trip was missing scissors, adhesive tape, and antiseptic cleaning solution/pads.”

8VAC20-780-580-C

“Based on observation and interview, the center failed to ensure that during the transportation of children all of the required information is in the transportation vehicle. Evidence: There was no documentation of emergency numbers and no documentation of the center's address in the transportation vehicle. Administration confirmed the emergency numbers and address were not in the vehicle.”

8VAC20-780-580-B

“Based on observation and interview, the center failed to ensure that any vehicle used by the center for the transportation of children shall meet the safety standards set by the Department of Motor Vehicles. Evidence: The transportation van used by the center to transport children had an expired state inspection. The inspection sticker expired in March of 2023. The provider confirmed she knew it was expired.”

8VAC20-790-600-F

“Based on a review of staff records and interview on January 26, 2023, the vendor did not ensure that each staff complete the Virginia Annual Health and Safety Update Training annually as required. Evidence: The record of staff #1 did not contain documentation of the 2022 Health and Safety update training. Staff #2 confirmed it was not complete.”

8VAC20-780-245-A

“Based on a review of staff records and interview on January 26, 2023, the center failed to obtain an annual minimum of 16 hours of training appropriate to the age of children in care for each staff. Evidence: 1. The record of staff #1, hired 11/9/21, contained documentation of 7 hours of annual training from 11/9/21 to 11/9/22. Staff #2 acknowledged annual training was not complete.”

8VAC20-780-340-C

“Based on bservation and interview on January 26, 2023, the center failed to ensure that during the stated hours of operation, there always shall be on the premises and on field trips when one or more children are present one staff member who meets the qualifications of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age. Evidence: 1. Upon arrival of the inspection, staff #1 was observed as the only staff at the center with four children in care. 2. Staff #1 stated she was an assistant. The record of staff #1 did not contain documentation of program leader qualifications. 3. Staff #2 confirmed that staff #1 was not qualified as a program leader and was left alone at the center with children in care for approximately 25 minutes.”

8VAC20-780-245-L

“Based on a review of staff records and interview on January 26, 2023, the center failed to ensure there shall always be at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: 1. Upon arrival of the inspection staff #1 was the only staff working at the center with four children in care. 2. The record of staff #1 did not contain documentation of instruction in performing the daily health observation of children. 3. Staff #2 confirmed that staff #2 did not complete daily health observation training.”

8VAC20-780-60-A

“Based on a review of children’s records on January 26, 2023, the provider failed to ensure that each child's record contained the required information. Evidence: The record of child #1 did not contain documentation of the name, address, and phone number of a second designated person to contact in an emergency if a parent cannot be reached.”

8VAC20-780-140-A

“Based on a review of children’s records and interview on January 26, 2023, the center failed to obtain documentation of a physical examination by or under the direction of a physician for each child before the child's attendance or within one month after attendance. Evidence: The record of child #2, enrolled 12/22/22, did not contain documentation of a physical exam. Staff #2 confirmed the physical exam was not in the file.”

8VAC20-770-70-A

“Based on a review of records and interview on January 26, 2023, the center failed to ensure that each staff record contains all required documentation. Evidence: The record of staff #3 did not contain documentation of a date of separation from employment. Staff #2 confirmed that staff #3 hasn't worked in over a year.”

8VAC20-790-600-F

“Based on a review of staff records and interview on January 26, 2023, the vendor did not ensure that each staff complete the Virginia Annual Health and Safety Update Training annually as required. Evidence: The record of staff #1 did not contain documentation of the 2022 Health and Safety update training. Staff #2 confirmed it was not complete.”

8VAC20-780-245-A

“Based on a review of staff records and interview on January 26, 2023, the center failed to obtain an annual minimum of 16 hours of training appropriate to the age of children in care for each staff. Evidence: 1. The record of staff #1, hired 11/9/21, contained documentation of 7 hours of annual training from 11/9/21 to 11/9/22. Staff #2 acknowledged annual training was not complete.”

8VAC20-780-340-C

“Based on bservation and interview on January 26, 2023, the center failed to ensure that during the stated hours of operation, there always shall be on the premises and on field trips when one or more children are present one staff member who meets the qualifications of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age. Evidence: 1. Upon arrival of the inspection, staff #1 was observed as the only staff at the center with four children in care. 2. Staff #1 stated she was an assistant. The record of staff #1 did not contain documentation of program leader qualifications. 3. Staff #2 confirmed that staff #1 was not qualified as a program leader and was left alone at the center with children in care for approximately 25 minutes.”

8VAC20-780-245-L

“Based on a review of staff records and interview on January 26, 2023, the center failed to ensure there shall always be at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: 1. Upon arrival of the inspection staff #1 was the only staff working at the center with four children in care. 2. The record of staff #1 did not contain documentation of instruction in performing the daily health observation of children. 3. Staff #2 confirmed that staff #2 did not complete daily health observation training.”

8VAC20-780-60-A

“Based on a review of children’s records on January 26, 2023, the provider failed to ensure that each child's record contained the required information. Evidence: The record of child #1 did not contain documentation of the name, address, and phone number of a second designated person to contact in an emergency if a parent cannot be reached.”

8VAC20-780-140-A

“Based on a review of children’s records and interview on January 26, 2023, the center failed to obtain documentation of a physical examination by or under the direction of a physician for each child before the child's attendance or within one month after attendance. Evidence: The record of child #2, enrolled 12/22/22, did not contain documentation of a physical exam. Staff #2 confirmed the physical exam was not in the file.”

8VAC20-770-70-A

“Based on a review of records and interview on January 26, 2023, the center failed to ensure that each staff record contains all required documentation. Evidence: The record of staff #3 did not contain documentation of a date of separation from employment. Staff #2 confirmed that staff #3 hasn't worked in over a year.”

8VAC20-780-160-A

“Based on a review of staff records on August 31, 2022, the center failed to ensure that each staff submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: The record of staff #1 (hired 6/2/22) contained documentation of a tuberculosis screening dated 6/9/22.”

8VAC20-780-70

“Based on a review of staff records on August 31, 2022, the center failed to ensure each staff record contains all required documentation. Evidence: 1. The record of staff #1 (hired 6/2/22) did not contain documentation of the name, address, and phone number of a person to be notified in an emergency and did not contain documentation of any health problems that may interfere with fulfilling job responsibilities.”

8VAC20-780-550-H

“Based on a review of the fire drill log and interview on August 31, 2022, the center failed to maintain a record of the dates of the practice drills for one year. Evidence: 1. The fire drill log did not contain documentation of a fire drill practiced in March 2022, February 2022, April 2022, May 2022, June 2022, and July 2022. 2. Staff #2 stated the drills were conducted but not recorded on the log.”

8VAC20-780-160-A

“Based on a review of staff records on August 31, 2022, the center failed to ensure that each staff submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: The record of staff #1 (hired 6/2/22) contained documentation of a tuberculosis screening dated 6/9/22.”

8VAC20-780-70

“Based on a review of staff records on August 31, 2022, the center failed to ensure each staff record contains all required documentation. Evidence: 1. The record of staff #1 (hired 6/2/22) did not contain documentation of the name, address, and phone number of a person to be notified in an emergency and did not contain documentation of any health problems that may interfere with fulfilling job responsibilities.”

8VAC20-780-550-H

“Based on a review of the fire drill log and interview on August 31, 2022, the center failed to maintain a record of the dates of the practice drills for one year. Evidence: 1. The fire drill log did not contain documentation of a fire drill practiced in March 2022, February 2022, April 2022, May 2022, June 2022, and July 2022. 2. Staff #2 stated the drills were conducted but not recorded on the log.”

8VAC20-790-600-D-2

“Based on review of staff records, the center failed to ensure that all employees had certification in first aid within 90 days of employment. Evidence: 1. Staff #2 did not have certification in first aid. Date of hire for Staff #2 was 11/09/2021. 2. Staff verified that Staff #2 did not have certification in first aid.”

8VAC20-790-600-D-1

“Based on review of staff records, the center failed to ensure that all employees were certified in CPR within 90 days of employment. Evidence: 1. Staff #2 does not have certification in CPR. Date of hire for Staff #2 was 11/09/2021. The certification needed to be obtained by 02/09/2022. 2. Staff verified that Staff #2 has not completed the CPR certification.”

8VAC20-780-560-G

“Based on observation, the center failed to ensure that food brought in from home was properly labeled with the date and the name of the owner. Evidence: 1.Lunch items were setting on the counter in the foyer right outside of the classroom. The items were not labeled with a name or the date. 2. Staff verified that the items had not been labeled with the name of the child or the date.”

8VAC20-790-600-D-2

“Based on review of staff records, the center failed to ensure that all employees had certification in first aid within 90 days of employment. Evidence: 1. Staff #2 did not have certification in first aid. Date of hire for Staff #2 was 11/09/2021. 2. Staff verified that Staff #2 did not have certification in first aid.”

8VAC20-790-600-D-1

“Based on review of staff records, the center failed to ensure that all employees were certified in CPR within 90 days of employment. Evidence: 1. Staff #2 does not have certification in CPR. Date of hire for Staff #2 was 11/09/2021. The certification needed to be obtained by 02/09/2022. 2. Staff verified that Staff #2 has not completed the CPR certification.”

8VAC20-780-560-G

“Based on observation, the center failed to ensure that food brought in from home was properly labeled with the date and the name of the owner. Evidence: 1.Lunch items were setting on the counter in the foyer right outside of the classroom. The items were not labeled with a name or the date. 2. Staff verified that the items had not been labeled with the name of the child or the date.”

22VAC40-185-70-A

“Based on a review of staff records, the center failed to complete documentation of two reference checks prior to the first date of employment. Evidence: 1. Staff #1's date of employment was 11/12/2021. There was no documentation in the file of reference checks being completed. 2. Staff verified the date of employment, and that there was no documentation of references being completed.”