Culpeper Human Services - Kid Central Pearl Sample

8VAC20-780-60-A

“Based on a review of children's records and interview on January 26, 2023, the center failed to ensure that each child's record contained the required information. Evidence: 1. The record of child #5 did not contain documentation of the first date of enrollment. 2. Staff #4 confirmed the child's first date of enrollment was not in the record.”

8VAC20-780-70

“Based on a review of staff records and interview on January 26, 2023, the center failed to ensure that each staff record contains all required information to be kept at the center. Evidence: There was no documentation of on-site records for staff #1 and staff #2. Staff #4 confirmed the center did not have the documentation needed to be kept at the center for staff #1 and staff #2.”

8VAC20-780-60-A

“Based on a review of children's records and interview on January 26, 2023, the center failed to ensure that each child's record contained the required information. Evidence: 1. The record of child #5 did not contain documentation of the first date of enrollment. 2. Staff #4 confirmed the child's first date of enrollment was not in the record.”

8VAC20-780-70

“Based on a review of staff records and interview on January 26, 2023, the center failed to ensure that each staff record contains all required information to be kept at the center. Evidence: There was no documentation of on-site records for staff #1 and staff #2. Staff #4 confirmed the center did not have the documentation needed to be kept at the center for staff #1 and staff #2.”

8VAC20-780-70

“Based on a review of staff records and interview on August 31, 2022, the center failed to ensure that each staff record contains all required information to be kept at the center. Evidence: There were no on-site records for staff #1 and staff #5. Staff #4 stated the center did not have the documentation needed to be kept at the center for staff #1 and staff #5.”

8VAC20-780-350-C

“Based on observation and interview on August 31, 2022, the center failed to ensure when children are regularly in ongoing mixed age groups, the staff-to-children ratio applicable to the youngest child in the group shall apply to the entire group. Evidence: 1. An interview with staff #4 confirmed that during after-school care, children ages 5 years to 12 years assemble in the cafeteria. 2. For approximately 8 minutes 1 staff and approximately 35 children were observed in the cafeteria. Staff #4 stated the youngest child in care was 5 years old. 3. When children are regularly in ongoing mixed age groups, the staff-to-children ratio applicable to the youngest child in the group shall apply to the entire group. The applicable staff-to-child ratio was 1 staff member for every 18 children. 4. Staff #4 confirmed the program was out of ratio with 1 staff caring for approximately 35 children.”

22.1-289.035-A

“Based on a review of staff records on August 31, 2022, the center failed to obtain a sworn disclosure statement every five years for all employees. Evidence: The record of staff #3 contained documentation of a sworn statement dated 8/28/17, which expired 8/28/22.”

8VAC20-780-70

“Based on a review of staff records and interview on August 31, 2022, the center failed to ensure that each staff record contains all required information to be kept at the center. Evidence: There were no on-site records for staff #1 and staff #5. Staff #4 stated the center did not have the documentation needed to be kept at the center for staff #1 and staff #5.”

8VAC20-780-350-C

“Based on observation and interview on August 31, 2022, the center failed to ensure when children are regularly in ongoing mixed age groups, the staff-to-children ratio applicable to the youngest child in the group shall apply to the entire group. Evidence: 1. An interview with staff #4 confirmed that during after-school care, children ages 5 years to 12 years assemble in the cafeteria. 2. For approximately 8 minutes 1 staff and approximately 35 children were observed in the cafeteria. Staff #4 stated the youngest child in care was 5 years old. 3. When children are regularly in ongoing mixed age groups, the staff-to-children ratio applicable to the youngest child in the group shall apply to the entire group. The applicable staff-to-child ratio was 1 staff member for every 18 children. 4. Staff #4 confirmed the program was out of ratio with 1 staff caring for approximately 35 children.”

22.1-289.035-A

“Based on a review of staff records on August 31, 2022, the center failed to obtain a sworn disclosure statement every five years for all employees. Evidence: The record of staff #3 contained documentation of a sworn statement dated 8/28/17, which expired 8/28/22.”