King Street Center - Afterschool Excellence

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“Two (2) staff who had not yet received notification that their background checks had cleared were working alone with a group of children. Corrective Action: Immediately ensure that any staff who have not yet received final clearance to be left alone with children based on a fingerprint supported background check are consistently within eye sight and hearing range of an individual who has received fingerprint clearance at all times. Additionally, email Licensor [name] a plan that shows who will be staffed in each classroom to ensure that staff without cleared background checks are not left alone.”

Correction date in the state record: Nov 3, 2025

Regulation 10.8: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: * Evacuations of the building for fire or other emergencies such as lockdown situations and sheltering-in-place; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the Afterschool Child Care Program and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A plan for handling children with special needs; * An established evacuation meeting location within walking distance of the Afterschool Child Care Program; * Responsibility to account for all children and staff at the evacuation meeting place; * An established plan for relocation if necessary including safe transportation; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The emergency response plan provided only covers evacuation drills and no other types of emergency. Corrective Action: Draft a new emergency response plan that covers a variety of emergencies. It is recommended that the program uses the Emergency Response Guide for Child Care Programs Word version as a template. This can be found on the Division's forms page at: https://dcf.vermont.gov/cdd/providers/forms”

Correction date in the state record: Dec 13, 2024

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Three (3) staff who have been employed by the program for more than three (3) months do not hold current First Aid/CPR certificates. This rule was modified from six (6) months to three (3) months via a memorandum from the DCF Commissioner's office on 7/30/2019 in response to a change in federal law. Corrective Action: The director said that the three (3) identified staff will complete their First Aid/CPR certification on 12/22/2023. By 1/5/2024, send the First Aid/CPR certificates to Northern Lights at CCV and copy Licensor [name] on the submission. Moving forward, ensure that all staff required to complete First Aid/CPR certification within three (3) months do so and that they also continuously recertify prior to their certification expiration date.”

Correction date in the state record: Jan 4, 2024

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“Several volunteers arrived to read with the children and none of them had a record check authorization form submitted to the Division. The program director said that some of the volunteers had been present more than three (3) times. Any non-parent volunteer who is present more than three (3) times per year is required to submit a record check authorization form. Corrective Action: Send completed record check authorization forms to the Division for all existing non-parent volunteers. Moving forward, send completed record check authorization forms to the Division for any new non-parent volunteers on or before their fourth time at the program.”

Correction date in the state record: Nov 30, 2023

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“The program's BFIS associated parties list is missing two (2) staff members who were scheduled to work at the program. The two (2) staff were former employees who left the program and then returned to the program in less than 180 days. One staff member returned 9/30/2021 and the other returned 10/25/2021. Corrective Action: Immediately submit completed record check authorization forms for the two (2) staff members to the Division.”

Correction date in the state record: Dec 21, 2021

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Five (5) staff who have been employed over six (6) months have incomplete BFIS quality and credential accounts. Corrective Action: Submit all qualification documents and mandatory training certificates to Northern Lights at CCV. Ensure that all qualification documents and training certificates are submitted to Northern Lights at CCV for staff within six (6) months of hire and after each training moving forward.”

Correction date in the state record: Dec 21, 2021

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Two (2) staff did not submit to fingerprinting within sixty (60) days of receiving the Fingerprint Authorization Certificate from the Division. It is a federal requirement that all new staff must submit to fingerprinting prior to working with children. Corrective Action: Both staff must submit to fingerprinting. Send this licensor an email confirmation of the date fingerprints are scheduled.”

Correction date in the state record: Dec 21, 2021

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Staff members present and working with children have not completed the orientation training. Corrective Action: Submit a plan on how the orientation will be completed by all staff. Once completed, keep documentation on file if utilizing the orientation template or submit documentation of completed online orientation to Northern Lights at CCV for entrance into BFIS Quality and Credentialing accounts.”

Correction date in the state record: Sep 23, 2019

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“BFIS Quality and Credential Accounts for most staff members do not reflect documents for verification of qualifications and professional development activities. Corrective Action: Submit all documentation for staff as required to Northern Lights at CCV. Submit a program improvement plan to this licensor on how staff member's BFIS Quality and Credential Accounts will be up-to-date and maintained.”

Correction date in the state record: Sep 23, 2019

Regulation 5.28: The Licensee is required to maintain an accurate record of Staff schedules and assignments for all Staff including substitutes.

“The program does not have a system for documenting staff schedules and assignments. Corrective Action: The program will develop a written system accurately recording staff schedules and assignments as described in this rule.”

Correction date in the state record: Feb 2, 2017