Burlington Vt School District Afterschool Programs at Edmunds

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“Staff A had been employed by the program for over seven (7) months at the time of the visit, and had not followed through with out of state child abuse and neglect registry check requirements. Corrective Action: Staff A submitted the paperwork for their out of state child abuse and neglect registry check two (2) days after the visit. Send a plan to Licensor [name] that describes how the program will ensure that staff follows through with all components of their background clearances within sixty (60) days of hire.”

Correction date in the state record: Aug 3, 2026

Regulation 3.5: The Licensee shall notify the Division within 5 business days of any change or vacancy of the Site Director and/or Program Administrator position. If this position is not filled within 5 business days of the vacancy, the Licensee shall submit a written plan for interim coverage to the Division. A qualified replacement or interim plan approved by the Division shall be in place within thirty days from the date the position became vacant.

“The program had a director change at the beginning of the school year and did not notify the Division. Corrective Action: The program has since notified the Division of the director change. Email Licensor [name] a statement that indicates that the program understands this rule. Moving forward, ensure that if there is a change in director, that a director change notifcation is completed through BFIS.”

Correction date in the state record: Oct 10, 2025

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Out of eight (8) staff who have been employed for over six (6) months, seven (7) were missing various documents from their BFIS quality and credential accounts. Corrective Action: By 6/27/2025, send all documents to Northern Lights at CCV to be entered into staff's accounts. If staff is unavailable because they have left for the summer, email Licensor [name] a plan that describes how the documents will be sent to Northern Lights at CCV by the beginning of school next fall.”

Correction date in the state record: Jun 10, 2025

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“Two (2) Program Staff who have been employed by the program for over a year have not completed final requirements for the position. Corrective Action: By 6/27/2025, email Licensor [name] and confirm the plan to ensure that both staff are qualified by 9/30/2025.”

Correction date in the state record: Jun 27, 2025

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“Staff A who has been working for over sixty (60) days has not completed their fingerprint supported background clearance. Staff B was present at the program and working with children, and had not submitted a Record Check Authorization Certificate to the Division at the time of the visit. Corrective Action: Effective immediately, ensure that neither staff is alone with children until the Division notifies the program that their background clearances are cleared. The out of state child abuse and neglect portion of Staff A's background clearance and a Record Check Authorization Form for Staff B were submitted to the Division prior to the writing of this report. By 10/14/2024, confirm fingerprinting appointments have been made for both staff, and send the out of state child abuse and neglect registry check form for Staff B to the Division, if applicable.”

Correction date in the state record: May 23, 2025

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of BFIS shows that all eight (8) staff who have been working at the program for over six (6) months do not have up-to-date BFIS quality and credential accounts as required. Corrective Action: The program sent some documents to Northern Lights at CCV prior to the writing of this report. By 10/25/2024, send the remainder of the identified documents to Nothern Lights at CCV with signed and completed verification cover sheets. Copy Licensor [name] on the submissions.”

Correction date in the state record: Jun 10, 2025

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“Two (2) Program Staff who have been working at the program for over a year do not yet meet Program Staff qualifications. Corrective Action: By 10/25/2024, email a plan to Licensor [name] that describes how the program will ensure that if the identified staff do not have at least an associate's degree, that they will complete qualifications in an alternate way. In the plan describe how qualifications will be met by each of the identified staff including a timeline.”

Correction date in the state record: Jun 27, 2025

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Three (3) staff working longer than one (1) year have not completed the background clearance process which includes the Out-of- State background clearance form. Corrective Action: Immediately have the three (3) staff complete and submit their Out-of-State background clearance paperwork which was provided to the staff and/or the program in 2022. By 10/20/2023 submit a confirmation of completion to Licensor [name] Riley.”

Correction date in the state record: May 6, 2024