Inspired Minds Childcare Colchester

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Staff A, who is a substitute missed four (4) out of four (4) required hours of annual professional development. Staff B, a teacher, missed four out of fifteen (15) required hours of annual professional development. Corrective Action: Both staff have completed all outstanding professional development. By 4/8/2026 submit the certificates to Northern Lights at CCV and notify Licensor [name] when this is completed. Ensure that both staff complete all additional hours of annual professional development that are due on their next anniversary dates.”

Correction date in the state record: Mar 26, 2026

Regulation 2.5.2.5: Providing false information, incomplete information, or misrepresentation of facts in obtaining a license, renewing a license, or in the operation of the CBCCPP;

“On 11/12/2025, Staff A clocked Staff B in at 7:39 in the one year old room and clocked them out at 7:43 on the Brightwheel app. The Brightwheel app shows that Staff B clocked themselves into the two year old room at 7:44, then shows that they clocked into the two year old room at 8:13. Staff B provided a screenshot of the locator application on their phone which shows that they did not arrive to the parking lot at work until 8:11, and confirmed that they clocked in at 8:13. In addition, a screenshot of Staff B's 8:13 clock in time was provided, which confirms the clock in time. To support the sign in being completed by Staff A rather than by Staff B themselves, a text sent from Staff A to Staff C at 7:39 states that they were clocking Staff B in, so they didn't "look illegal." Staff C said they thought it meant that Staff A was clocking Staff B in. When asked, Staff A said it was just a joke. A time tracking report for 11/12/2025 shows that Staff B's clock in time at 8:13 AM was changed through Staff A's administrative account to 7:44 AM. This occurred at 8:25 AM on 11/13/2025. On 11/13/2025, Licensor [name] was at the program for this concern and performed observations until approximately 8:45 AM. At 8:24 AM, Staff A clocked into the office. In addition, Staff A clocked three (3) other staff in who were not on site on 11/12/2025. One of the clock in times may have been an error, because they were clocked in and immediately back out in the same minute. Staff A denies that they changed Staff B's clock in time and maintains that someone must have gotten a hold of the classroom tablet while they were still logged in. Upon consultation with a Brightwheel representative, it was found that in order to access the function to modify time cards, a multifactor authentication action is needed. Corrective Action: Email a plan to Licensor [name] that describes an updated time tracking policy, including expectations for accurate reporting, consequences for falsification, ensuring that staff are only clocking themselves in, a system for management reviewing attendance weekly, and who will be monitoring the system. Train the staff with the new policy and require all staff to sign acknowledgement of the updated policy.”

Correction date in the state record: Dec 18, 2025

Regulation 6.2.1.3: The program director shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day.

“On 11/12/2025, the one year old room was out of ratio and group size from 7:37 AM until 8:13 AM. At 7:37 AM, there were nine (9) children, including infants in the classroom with two (2) staff. By 7:57, there were at least fifteen (15) children, including infants in the classroom with two (2) staff. Staff/child ratio when there are infants in the group is 1:4 and group size is eight (8) children. Additionally, one (1) staff was left alone with fifteen (15) children in the classroom for approximately three (3) minutes when the other staff brought a school aged child outside to meet the school bus. Staff have disclosed that this is not the first time the program has been out of ratio. This is a serious violation. Corrective Action: Immediately ensure that ratios and group sizes are maintained in all classrooms at all times. This may mean closing classrooms if staffing does not allow for appropriate ratios and group sizes to be met. Since this is a serious violation that impacts the safety of the children, a program improvement plan is assigned. In the program improvement plan, include: 1) a system for staff to reach out for assistance as soon as a classroom reaches maximum ratio or capacity; 2) a plan to respond immediately for the next child that arrives if staffing coverage has not yet arrived; 3) a system to handle times when staff are out unexpectedly and there are no other staff available for some or all of the day; and 4) how staff schedules will be adjusted as needed to account for proper ratios and group sizes at all times, including if families drop off earlier than expected. Additionally, since this is a serious violation, a hard copy or digital copy of this report must be sent to all enrolled families by 12/23/2025. Email Licensor [name] a list of all enrolled children, including the names and contact phone numbers of their parents or legal guardians.”

Correction date in the state record: Dec 17, 2025

Regulation 6.2.6.1: Staff shall be able to hear all children of pre-kindergarten age and younger at all times, shall be able to see the children with a quick glance, and shall be able to physically respond immediately.

“The program self-reported that staff A miscounted children during a busy transition while entering the program from outside and Child X was accidentally left on the sidewalk outside the front door of the program for approximately one (1) minute until another staff member heard Child X knocking on the front door. This is a serious violation. Corrective Action: The program has set a new policy that both preschool classrooms go outside together so there are always at least two (2) staff present, to ensure that there is a staff person in front of the children and another behind the children. In addition, all staff have been reminded to perform head counts several prescribed times during the transition from the playground to their classrooms. Since this is a serious violation, a copy of this report, either hard or digital, must be sent to all enrolled families by 12/23/2025. Additionally, by 12/19/2025, please email Licensor [name] a list of all enrolled children, with their parents' or guardians' contact phone numbers and emails.”

Correction date in the state record: Dec 17, 2025