A.C.E Before & After School Program @ MBS

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“A previous violation to this rule was cited on 4/16/26 with corrective action due 5/12/26. Several attempts to obtain corrective action were taken by CDD, along with coordination with the Resource Advisor with Northern Lights at CCV. As of 9/18/26 one (1) staff referenced in the original violation has not submitted approved current CPR and First Aid certification to Northern Lights at CCV. Corrective Action: Ensure all staff required to have current CPR and First Aid certification have submitted approved documentation to Northern Lights at CCV by 9/25/26. A full audit of all staff accounts will be conducted to confirm compliance. Status: Appeal Period.”

Correction date in the state record: Sep 30, 2026

Regulation 5.36: The Program Administrator or designee shall ensure a minimum of 4 hours of annual Professional Development Activities for new and returning Afterschool Aides related to the attainable goals defined in each Aide's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid Training.

“A violation was cited to this rule on 4/16/26 with corrective action due 5/12/26. Several outreaches have been made to the program by CDD and in coordination with the Resource Advisor with Northern Lights at CCV. As of 9/18/26 one (1) staff referenced in the original violation has not submitted the documentation to confirm professional development hours were obtained. Corrective Action: Ensure Staff A submits an approved transcript that documents college credits obtained during their prior annual period of review. Status: Appeal Period.”

Regulation 5.34: The Program Administrator and the Site Director shall annually complete at least a minimum of twelve clock hours of Professional Development Activities which may be applied toward their Individual Professional Development Plan (IPDP) or equivalent excluding any additionally required training for Specialized Child Care or First Aid and CPR.

“A violation was cited at the visit on 5/13/2025 because the Site Director was missing four (4) hours of annual professional development between 3/21/2024 and 3/20/2025 and 3.5 hours between 3/21/2025 and 3/20/2026 for a total of 7.5 hours. Corrective action was not received for this violation. Additionally, Program Administrator A is missing 3.5 hours of annual professional development between 10/1/2024 and 10/1/2025 and Program Administrator B is missing seven (7) hours of annual professional development between 6/29/2024 and 6/28/2025. Both program administrators submitted documentation of training that was not accepted by Northern Lights at CCV. Corrective Action: The program sent a message on 4/22/2026 stating that the Site Director would complete two (2) training sessions on 4/23/2026 totaling eight (8) hours. This will make up for the missed professional development. Please submit the certificates for the training sessions completed by the Site Director to Northern Lights at CCV. Please submit a plan for Program Administrators A and B to complete their missing annual professional development. Ensure that the training sessions are presented by organizations that are approved by Northern Lights at CCV. In the plan include the name of the training session, the dates they will be taken, and the number of hours for each training session. Additionally, provide a statement in writing that acknowledges that each of the three (3) identified staff will complete all twelve (12) required annual professional development hours by their next anniversary.”

Correction date in the state record: Aug 13, 2026

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Reviews of BFIS and documents held by the program shows that there are four (4) staff who either have not completed First Aid/CPR training within their first three (3) months of employment or have not completed First Aid/CPR recertification on or before the expiration date of their last certification. Corrective Action: Ensure that the identified staff members complete First Aid/CPR by 5/12/2026 and submits their certificates to Northern Lights at CCV. Contact Licensor [name] by 5/12/2026 to confirm this has been completed.”

Correction date in the state record: Sep 30, 2026

Regulation 5.36: The Program Administrator or designee shall ensure a minimum of 4 hours of annual Professional Development Activities for new and returning Afterschool Aides related to the attainable goals defined in each Aide's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid Training.

“A violation was cited at the compliance visit on 5/13/2025 because Staff E had not completed any of the four (4) required hours of annual professional development between 8/31/2023 and 8/31/2024. Corrective action was not received for this violation. Since the 2025 visit, Staff E has completed six (6) hours of annual professional development; however, they are still missing two (2) hours of annual professional development to make up for the missing hours. Additionally, Staff F is missing documentation of four (4) hours of annual professional development between 10/27/2024 and 10/26/2025 and Staff G is missing documentation of 1.5 hours of annual professional development between 2/21/2025 and 2/20/2026. Corrective Action: The program sent a message on 4/22/2026 stating that Staff E would complete an online training during the week of 4/27/2026. For Staff F, provide documentation for four (4) hours of annual professional development, completed between 10/27/2024 and 10/26/2025. For Staff G, provide documentation of having completed the additional 1.5 hours of annual professional development between 2/21/2025 and 2/20/2026. By 5/12/2026, send the documentation of all completed annual professional development to Northern Lights at CCV. Status: Appeal Period.”

Regulation 5.35: The Program Administrator or designee shall ensure a minimum of 8 hours of annual Professional Development Activities for new and returning Afterschool Child Care Program Staff related to the attainable goals defined in each Staff's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid training.

“A review of BFIS and documents provided by the program shows that Staff C is missing documentation of all eight (8) hours of required annual professional development between 9/6/2024 and 9/5/2025 and Staff D is missing documentation of all eight (8) hours of required annual professional development between 10/3/2024 and 10/2/2025. Corrective Action: Provide documentation of annual professional development for both staff. If either staff is missing professional development hours in their last full anniversary year, submit a plan to ensure that all hours will be made up in addition to the hours due by their anniversary for the year 2025/2026. In the plan, include which training sessions will be taken, when they will be taken, and how many hours they will be.”

Correction date in the state record: Jun 29, 2026

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A, who has been employed for six (6) months has not yet submitted to fingerprinting. Staff D, who has been employed for over six (6) months has reportedly been to the police station to be printed several times, but has not yet been printed. Corrective Action: By 6/17/2025, email confirmation to Licensor [name] that the identified staff have both made appointments to be fingerprinted. In the email, confirm when those dates are and where they will be printed.”

Correction date in the state record: Dec 31, 2025

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Twelve (12) out of twenty-three (23) staff who have been employed for over six (6) months at the time of the visit did not have all the required documentation in BFIS. Corrective Action: Since the visit, the program has sent most of the outstanding items to Northern Lights at CCV to be entered into staff's accounts. By 6/17/2025, ensure that any remaining items are sent to Northern Lights at CCV. Email Licensor [name] by 6/17/2025 to confirm that identified items were sent to Northern Lights at CCV.”

Correction date in the state record: Feb 20, 2026

Regulation 5.34: The Program Administrator and the Site Director shall annually complete at least a minimum of twelve clock hours of Professional Development Activities which may be applied toward their Individual Professional Development Plan (IPDP) or equivalent excluding any additionally required training for Specialized Child Care or First Aid and CPR.

“The program was unable to produce four (4) out of the twelve (12) required annual professional development hours for one of the site directors for their last year based on their anniversary. Corrective Action: By 6/17/2025, send the remaining four (4) hours of professional development documentation to Northern Lights at CCV and email Licensor [name] to confirm it has been sent.”

Correction date in the state record: Aug 13, 2026

Regulation 5.36: The Program Administrator or designee shall ensure a minimum of 4 hours of annual Professional Development Activities for new and returning Afterschool Aides related to the attainable goals defined in each Aide's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid Training.

“Staff E and Staff F are missing documentation of four (4) hours of annual professional development for their last full year of work based on their anniversary dates. The dates audited were from the 2023/2024 year because both have anniversary dates in late August. Corrective Action: The program sent documentation of four (4) hours of annual professional development to Northern Lights at CCV that counts toward Staff E's current year, but none for the previous year. The program sent a transcript for Staff F to Northern Lights at CCV; however, the transcript has no courses that count toward their annual professional development. By 6/17/2025, either send documentation of annual professional development to Northern Lights for both staff for the 2023/2024 year or send a plan for Staff E to complete an additional four (4) hours by 8/30/2025 and Staff F eight (8) hours by 8/29/2025. In the plan, please identify which training courses will be taken and when.”

Correction date in the state record: Jun 8, 2026

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Eighteen (18) out of twenty-three (23) staff who have been employed for over six (6) months do not have up-to-date BFIS quality and credential accounts. Corrective Action: By 10/17/2024, ensure that all documentation missing from staff's BFIS quality and credentialing accounts is submitted to Northern Lights at CCV to be entered into their accounts. This includes qualification documents, mandatory training documents, and professional development training certificates. Copy Licensor [name] in the submissions.”

Correction date in the state record: May 13, 2025

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“There is no documentation to show that one (1) employee has not followed through with the fingerprint supported background clearance. Corrective Action: The identified staff member is not typically at this program, however, since they are listed on the program's staff list in BFIS, ensure that the identifed staff makes a fingerprint appointment by 10/10/2024. Email Licensor [name] to confirm when the appointment is scheduled. Ensure that the identified staff member prints a Fingerprint Authorization Certificate from the CDD website forms page at: https://dcf.vermont.gov/cdd/providers/forms and brings it to the fingerprinting appointment to ensure that the prints are applied to the correct division.”

Correction date in the state record: Feb 3, 2025

Regulation 4.2: A complete file for each enrolled child including youth Volunteers or leaders-in-training who are 13, 14, or 15 year olds shall be available on site, be updated annually, and, contain the following documentation in either hard copy or accessible and printable electronic format: * completed child's registration form which is signed and dated by the parent or legal guardian * child's complete name and birth date * full name of parent(s), address(es) and home and daytime (if applicable) telephone numbers * any legal documents necessary to define custodial rights or legal guardianship of the child * name, address, and home and daytime telephone numbers of two persons to contact in an emergency if a parent cannot be reached * name and telephone number of child's health care providers, including dentist, if any * description of child's health history, current medications, allergies, special dietary requirements and other identified special need(s) * dated copies of any accident, illness or injury reports * signed permission by parent to authorize: i. emergency medical care ii. field trips and associated transportation (if provided) iii. persons who can remove child from program, including telephone numbers

“Child enrollment files including signed permission by parents authorizing emergency medical care are stored electronically were removed from the facility and were not accessible upon request. Corrective Action: Effective immediately, the program must maintain child files and all information required by this rule on site and available to staff and to CDD representatives upon request.”

Correction date in the state record: Oct 5, 2016

Regulation 3.8: The following contact numbers shall be near the telephone and immediately available to Staff: * parents' home, work, and cell phone numbers * two emergency contacts for each child other than the child's parents * child's health care provider and dentist (if any)

“Contact information as listed in this rule was not immediately available to staff. The parents' home, work, cell phone numbers, two emergency contacts for each child, each child's health care provider and dentist information is stored on an electronic device that had been removed from the program the evening prior to this visit. Corrective Action: Effective immediately, the program will ensure staff present and working with children will have immediate access to the information required by this rule. The program will develop a system to ensure future compliance with this rule is met. An email will be sent to Jennifer.Taylor@Vermont.gov upon completion.”

Correction date in the state record: Oct 5, 2016