Future Einsteins

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A left employment in the field and returned over 180 days later. A record check authorization form was submitted upon Staff A's return, and a letter was sent to the program via the program's BFIS account stating fingerprints needed to be completed. Fingerprints were not completed. Staff B was present during the 1/23/2026 compliance visit and said they started the week before the visit. Staff B's record check authorization form was not submitted until after the visit, showing a start date of 1/28/2026. Corrective Action: Ensure that neither Staff A nor Staff B are left alone with children until they complete fingerprinting and Division issues their clearance letters. Please submit a new record check authorization form for Staff A, listing their 2025 start date. Schedule fingerprint appointments for the identified staff and send confirmation of when the appointments are scheduled. Submit a plan that describes how the program will ensure that record check authorization forms are submitted to the Division and the staff are reflected on the program's associated parties list before they are present in the program and how the program will ensure that staff are fingerprinted within sixty (60) days of their start date. This is a repeat violation, previously cited on 1/29/2021 and 3/7/2024.”

Correction date in the state record: Feb 27, 2026

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Out of eight (8) staff who have been employed for over six (6) months, three (3) were missing documents in BFIS. Corrective Action: The documents were sent to Northern Lights at CCV after the visit. Please send a plan that describes how the program will ensure that staff's training and qualilfication documents are sent to Northern Lights at CCV within six (6) months of hire date and that all staff's BFIS accounts are maintained up-to-date moving forward.”

Correction date in the state record: Feb 27, 2026

Regulation 2.5.2.5: Providing false information, incomplete information, or misrepresentation of facts in obtaining a license, renewing a license, or in the operation of the CBCCPP;

“On 2/5/2026, Licensor [name] emailed the director to follow up from the 1/23/2026 compliance visit to inform her that Staff A was overdue for fingerprinting. Staff A was removed from the program's BFIS account on 8/31/2024 and then returned on 4/28/2025. This is over 180 days, which means that Staff A must be fingerprinted. The director emailed back the same day and attached the fingerprint approval dated 8/14/2024, which aligns with Staff A's previous employment dates of 6/21/2024 through 8/31/2024. A review of Staff A's BFIS account and the program's BFIS account shows that Staff A's start date had been changed to show that employment was continuous, and that the change was made under the director's account on 2/5/2026. Staff A's record check authorization form was signed and submitted to the Division on 4/23/2025 with a start date of 4/28/2025 identified on the form. In addition, in a previous complaint investigation, Staff A's start date was noted as being 4/28/2025 in investigation logs. Corrective Action: Submit payroll documentation that shows Staff A's true separation date and rehire date. Submit a signed written statement from the director acknowledging that employment dates must be accurately reported, that intentional falsification of records is a violation of licensing regulations, and a commitment to full compliance with all future staff recordkeeping requirements.”

Correction date in the state record: Feb 23, 2026

Regulation 5.6.4: Written permission from parents to administer medication must include all of the following information for each prescription and non-prescription medication administered to children: * Name of the child; * Child's date of birth; * Any medication allergies; * Name of medication; * Dosage to be given; * Time when medication is to be given; * Route of administration (mouth, ear, nose, topical, inhalation); * Reason for the medication; * Start and end dates for administration of the medication; and * Any special instructions.

“Child A's epi-pen did not have parental permission to be administered, nor did it have an action plan signed by the child's physician. Corrective Action: Ensure that the family completes a medication administration permission form that complies with each item in this rule. Ensure that all staff are aware that they must collect medication administration permission forms any time families bring medication to the program. Email Licensor [name] documentation that the family of Child A has completed and signed a permission form and confirmation that this rule has been reviewed with staff.”

Correction date in the state record: Feb 23, 2026

Regulation 5.6.5: All prescription medication administered by staff shall be in its original container, properly labeled for the child, and administered prior to the expiration date on the container.

“The program did not have the original containers with prescription labels for Child A's epi-pen or Child B's inhaler. Corrective Action: Ensure that the families send in the original containers with the prescription labels for the identified medications. Ensure that all staff are aware that prescription medications must arrive in their original containers with the prescription. Email Licensor [name] documentation that the families of Child A and B have brought the orginal containers for the medications and confirmation that this rule has been reviewed with staff.”

Correction date in the state record: Feb 27, 2026

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Out of ten (10) children's files audited, five (5) were missing documentation of the children's age appropriate well check from their health care provider. Corrective Action: Audit files and determine which children are missing documentation of their age appropriate well check. By 3/17/2025, send Licensor [name] a plan that identifies how many well check forms are missing and how the program will obtain the forms. By 3/31/2025, confirm that all forms have been collected.”

Correction date in the state record: Mar 5, 2025

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Five (5) out of seven (7) staff who have been employed for over six (6) months do not have all qualifications and training hours entered into their BFIS quality and credential accounts as required. Corrective Action: One (1) staff was removed from the program's Associated Parties List because the licensee said that person no longer works for the program. Many documents were submitted to Northern Lights at CCV on 3/11/2024. Licensor [name] will provide a list of what still has not been submitted to Northern Lights. By 4/1/2024, send the remaining items to Northern Lights at CCV and copy Licensor [name]. Moving forward, ensure that all BFIS quality and credential accounts are up to date by the time employees reach their six (6) month anniversary, and ensure the accounts are maintained thereafter.”

Correction date in the state record: Feb 12, 2025

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A has been employed since January 2023 and has not followed through with fingerprinting. Staff B was present at the program, working with children and a record check authorization form had not been received by the Division. A violation for this rule was cited on 1/29/2021, and a violation for rule 7.2.1 was cited on 12/22/2023. Corrective Action: Staff A will be leaving employment soon. A Record Check Authorization form was emailed to the Division on 3/8/2024. By 4/1/2024, email a program improvement plan to Licensor [name] that describes the system that will be used to ensure that Record Check Authorization forms are completed for all staff on or before their first day working with children, and how the program will ensure follow through with staff to complete their fingerprint supported background clearance.”

Correction date in the state record: Mar 22, 2024

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“Record check authorization forms for two (2) partner staff who have been regularly present at the program since September 2023, were not signed and sent to the Division until at least 11/3/2023. Staff A's form had a start date of 9/5/2023 and was signed on 11/3/2023. Staff B's had a start date that was whited out and written over as 11/3/2023 and was signed on 11/3/2023. Corrective Action: Record check authorization forms have been submitted for both staff. Send Licensor [name] a plan that describes how the program will ensure that all staff and partner staff complete a record check authorization form and send it to the Division prior to working with children.”

Correction date in the state record: Dec 18, 2023

Regulation 5.10.7.6: Children shall be physically and visually supervised by staff at all times when on field trips or walking field trips.

“On 7/26/2023, Staff X was petting a dog and talking to the person with the dog, while Staff Y was faced toward the children. Then, both Staff X and Staff Y were petting the dog and talking to the person with the dog, and neither were focused on the group of children they were responsible for, many of whom were running around in the grassy area with no barrier to keep them from entering one of the roads. The grassy area where the children were playing is bordered on two sides by neighborhood roadways, and on the front side by Route 127. Corrective Action: Email Licensor [name] a plan that describes how the program will utilize the approved fenced in playground for outdoor play, and a plan for how children will be supervised so they are safe from running into the road when on field trips and walking trips.”

Correction date in the state record: Sep 12, 2023

Regulation 7.3.2.3: Teacher Assistant A teacher assistant is at least eighteen (18) years of age, is a high school graduate or has completed a GED, and meets one (1) of the following qualifications: * At least a Vermont Early Childhood Career Ladder Level One (1) or Two (2) Certificate; or * At least a current CDA (Child Development Associate) and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least a State Board of Education approved Human Services Program Certificate that emphasizes child development or early childhood education and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course or the Vermont Afterschool Essentials Certificate and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of a three (3) college credit course in child or human development or a three (3) college credit course for school age care and education and at least twelve (12) months experience working with groups of children from grade three (3) or younger.

“A staff member who has been employed by the program for over twelve (12) months,and therefore cannot be considered a Trainee, does not have the coursework to qualify for a Teacher Assistant position. Corrective Action: By 4/12/2023, submit a plan that describes how the program will assure that the identified staff member comes into compliance with the qualification requirements for Teacher Assistant.”

Correction date in the state record: Apr 12, 2023

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Two (2) staff who have been employed for more than one year have not yet completed an approved orientation training. Corrective Action: By 4/12/2023, submit a plan that describes how staff will complete an approved orientation training before being left alone with children. In the plan, include who will be responsible to assure the training is completed, when the training will occur, what the program's follow up will look like, and who will send the certificate to Northern Lights at CCV. In addition, by 4/12/2023, assure that the staff members who have not completed the approved orientation training have completed the training, and send their certificates to Northern Lights at CCV. Copy Licensor [name] on the submission to Northern Lights at CCV.”

Correction date in the state record: Apr 12, 2023

Regulation 5.10.1.10.4: Materials required for routine cleaning shall be stored and used in a safe manner out of the reach of children.

“The cabinet in the children's restroom in the Ocean classroom contained a spray bottle of cleaning solution and hand sanitizer refill pouch. In the Ocean classroom, there was a basket with containers of sunscreen and a spray bottle of bleach solution on the shelf where children keep belongings. All items were accessible to children. Corrective Action: On 2/5/2021, program indicated all products have been relocated and are no longer accessible to children.”

Correction date in the state record: Feb 5, 2021

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“A review of staff BFIS Quality and Credential Accounts and personnel files on site indicate two staff have not completed the required pediatric first aid and infant and child CPR trainings within three months of hire. One staff was hired in July 2020 and the second staff was hired October 2020. Both staff have been counted in ratio since being hired. Corrective Action: The two staff completed an approved pediatric first aid and infant and child CPR trainings on 2/4/2021 and 2/5/2021. By 2/22/2021, submit verification of completion to Northern Lights at CCV. By 2/22/2021, submit an improvement plan on how the program will ensure new staff counted in staff:child ratio receive the training within three months of their hire date.”

Correction date in the state record: Feb 15, 2021

Regulation 5.4.1.1: The licensee shall ensure that each child, except school-age children, has an individual crib, port-a-crib, cot, mat, or bed that is safe for the child's age and development, in good repair, and used by only one child each day. No child shall nap directly on the floor or on furniture not designed for sleeping. Cribs or port-a-cribs shall be used for children under twelve (12) months of age. Children shall not nap in cribs or port-a-cribs if they are physically able to climb out unassisted.

“18 nap mats currently being used by children in the ocean, jungle and forest classrooms are ripped and the foam padding material on the inside of the nap mats is exposed. Corrective Action: Torn nap mats must be repaired or replaced before being used by children. On 2/5/2021, program indicated children are napping on cots and torn nap mats have been discarded.”

Correction date in the state record: Feb 5, 2021

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“A Fingerprint Authorization Certificate was issued for a staff person on 10/5/2020 and the staff person has not submitted to fingerprinting as required. Corrective Action: Program verified the staff person is scheduled for fingerprinting on 2/8/2021. By 2/22/2021 submit an improvement plan on how the program will ensure staff who must submit to fingerprinting complete the process once the Fingerprint Authorization Certificate is received.”

Correction date in the state record: Feb 15, 2021

Regulation 3.7.3: Emergency Preparedness Training: Within 365 days of opening a CBCCPP, the licensee shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the licensee and children present need to remain in the CBCCPP for an extended period.

“Review of the licensee's BFIS Quality and Credential Account prior to the compliance visit and personnel file on-site indicates the required Emergency Preparedness training had not been completed. Program provided verification after the visit on 1/29/2021 that the licensee completed the required Emergency Preparedness Training on 2/1/2021. Corrective Action: There is no corrective action needed for this violation.”

Correction date in the state record: Feb 1, 2021