Vermont Information Processing

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Staff H completed 12.25 hours of annual professional development for the period between 1/20/2025 to 1/19/2026 and has four (4) hours for the current period. Staff I completed thirteen (13) hours of professional development for the period between 12/1/2024 and 11/30/2025 and six (6) hours for the current period. Staff J completed 9.5 hours of professional development for the period between 5/8/2025 and 5/7/2026. Staff K completed 10.5 hours of professional development for the period between 12/1/2024 and 11/30/2025 and 25.5 hours for the current period. The requirement is fifteen (15) hours of professional development annually. Corrective Action: Since the visit, the director has sent the following to Licensor [name] since the visit. For Staff H, a certificate for two (2) hours of training. For Staff I, certificates for 2.75 hours of training. The director said that Staff J is leaving this month. It appears that all professional development has been made up. Email a plan to Licensing Supervisor [name] that describes how the program will track annual professional development to ensure that it is completed in full for all staff each year and submitted to Northern Lights at CCV in a timely manner.”

Correction date in the state record: Aug 6, 2026

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Staff C completed CPR only. Staff D was due to complete First Aid/CPR by 12/2/2025 and completed it after the day of this visit. Staff E was due to complete First Aid/CPR renewal by 1/6/2026 and has not yet completed their renewal. Corrective Action: Ensure that Staff C completes First Aid training and submits it to Northern Lights at CCV. Ensure that Staff E completes First Aid/CPR and submits it to Northern Lights at CCV. Ensure that Staff D's First Aid/CPR certificate is sent to Northern Lights at CCV. Email Licensing Supervisor [name] when all has been submitted to Northern Lights at CCV. Status: Appeal Period.”

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Ten (10) out of eighteen (18) staff who have been employed for over six (6) months did not have up-to-date BFIS accounts. Corrective Action: Most of the documentation has already been sent to Northern Lights at CCV and has been entered into staff's accounts. Submit the remaining identified documents and notify Licensing Supervsior [name] when it has been submitted. Status: Appeal Period.”

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Staff C began employment on 9/15/2025, Staff D began employment on 9/2/2025, Staff F began employment on 2/10/2026, Staff G began employment on 1/6/2025 and all four (4) completed Vermont Orientation after this visit. Staff E, who has been employed since 12/1/2024, completed the training on 6/16/2025, however, it is not yet uploaded to BFIS. Corrective Action: Ensure that Staff E submits their Vermont Orientation certificate to Northern Lights at CCV and notify Licensing Supervisor [name] when this is complete. Additionally, email a plan to Supervisor Humphries that describes how you will ensure that all staff completes an approved orientation training prior to being used in ratio, or within one (1) month of hire if their position does not allow them to be alone with children or in staff/child ratio. Status: Appeal Period.”

Regulation 7.3.2.2: Teacher Associate A teacher associate is at least twenty (20) years of age, is a high school graduate or has completed a GED, and meets one (1) of the following qualifications: * At least a Vermont Early Childhood Career Ladder Level Three (3) Certificate; or * At least an associate degree from an accredited college with a major or concentration in Early Childhood, Child or Human Development, Elementary Education, or Child and Family Services and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least a Certificate of Completion from the Registered Child Care Apprenticeship Program; or * At least a Child Care Certificate from the Community College of Vermont and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of twenty-one (21) college credits with an early childhood or school age focus and at least twelve (12) months experience working with groups of children from grade three (3) or younger.

“Staff A does not have a college transcript in BFIS but does have one in their file. It is unclear whether Staff A has enough qualifying credits to be considered a Teacher Associate. Staff B has more than twenty-one (21) credits in BFIS, but no resume to show twelve (12) or more months of experience with groups of young children. Corrective Action: Both staff have been changed to Trainees until it is known how they qualify. Submit Staff A's transcript and Staff B's resume to Northern Lights at CCV. Notify Licensing Supervisor [name] when these items have been sent so she can request that Northern Lights at CCV uploads the documents. Until it is known how the identified staff qualifies, use them as Trainees only. Status: Appeal Period.”

Regulation 7.1.1.1: Staff and partner staff shall be healthy and physically able to perform their caregiving responsibilities. Staff and partner staff who are incapacitated by illness, extreme fatigue or any condition that limits their ability to safely work with children shall not do so until their condition is improved.

“Staff reported that two (2) staff members, who were counted in staff/child ratio, were asleep during the children's rest time. Corrective Action: By 7/1/2026, submit a program improvement plan on how you will ensure that staff provide adequate supervision to children, and how you will prevent this incident from occurring again.”

Correction date in the state record: Aug 6, 2026