UBU Childcare

Regulation 7.4.4: All staff, with the exception of substitutes, shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations.

“A review of staff BFIS accounts and support from Northern Lights to find documentation, determined that an Assistant and a Substitute are missing hours of professional development. Corrective Action: The Assistant must make up the 11 hours of missing professional development hours for the year 10/2024-10/2025 and complete the required 15 hours for the year 10/2025-10/2026 for a total of 26 hours by 10/2026. The Substitute must complete 4 hours of professional development for the year of 2/2025-2/2026 and complete 4 hours for the 2/2026-2/2027 year.”

Correction date in the state record: Jun 1, 2026

Regulation 5.4.2.3: The FCCP and staff shall ensure that infants sleep in cribs or port-a-cribs. Infants shall not be placed to sleep on soft surfaces, such as a couch or sofa, pillow, quilts, sheepskins or blankets. Infants shall not be placed in car seats, swings, high chairs, jumping chairs or similar equipment for sleep. A child that falls asleep in this type of equipment shall be gently transferred to a crib or port-a-crib as soon as feasible.

“An infant was asleep in an infant portable bouncer chair upon this licensor's arrival. It was discussed that although the infant is always supervised while sleeping in the chair, the chair is not approved for sleeping. An infant must be transferred to a crib or pack and play as soon as feasible in order to be compliant with safe sleep practices. Corrective Action: Submit confirmation that safe sleep practices will be followed and infants transferred if they fall asleep in bouncer chairs, swings or other similar equipment that is not approved for sleep.”

Correction date in the state record: Jun 1, 2026

Regulation 6.2.2.4: The licensed FCCP shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day.

“Upon arrival at the program it was observed that there were only two (2) staff members present with twelve (12) children. The third staff member arrived eleven (11) minutes after the licensors arrived. When discussed with the provider she stated the staff member had left at 10:00am for an appointment and their substitute wasn't available that day. The program was out of compliance for approximately one hour and twenty-three minutes. When there are twelve (12) children present at the program the regulation requires three (3) staff to be present. This is a serious violation. Corrective Action: Immediately ensure program remains in ratio at all times. Develop a plan to make sure the program is never out of ratio and send it to the licensor by 6/13/2025. Additionally, by 6/13/2025, mail the parental notification letter as outlined above and submit the list of parents, their contact information, and who received the parental notification letter to the licensor.”

Correction date in the state record: Jun 13, 2025

Regulation 5.2.1.1: The FCCP shall ensure that adults and children wash their hands: * Upon arrival at the FCCH; * Before they eat, prepare or handle food; * Before and after handling raw meat; * Before feeding children; * After toileting or diapering; * After cleaning; * After taking out the garbage; * After handling animals; and * After outdoor play.

“Provider did not wash their hands or the hands of three (3) children before feeding them a snack. Corrective Action: Immediately ensure staff and children are washing their hands before eating. Develop a plan to make sure staff and children's hands are washed in accordance to the regulation and send it to the licensor by 6/13/2025.”

Correction date in the state record: Jun 16, 2025

Regulation 3.3.7.3: Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff BFIS accounts found that not all documentation for staff including First aid/CPR certificates and mandated reporting certificates are not in BFIS as required. Corrective Action: The director is planning on creating a new system for staff to maintain their own BFIS accounts. Submit confirmation of this new plan and how staff have been trained to this licensor by 7/12/2024”

Correction date in the state record: May 21, 2025

Regulation 7.1.3: Orientation of FCCP and New Staff The FCCP shall complete an orientation training session approved by the Division prior to beginning care for children. The FCCP shall ensure staff complete an orientation training session approved by the Division prior to being left alone with children. Trainees shall complete the orientation training within one (1) month of their first date of working with children. The orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management; * Supervision of children; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Administration of medication requirements; * Emergency and evacuation requirements; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping; * Transportation and child passenger safety; * Release of children; * Respectful engagement of families; * Preventing, recognizing, and reporting child abuse and neglect, including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers, trainees, and partner staff; * Responsibility to comply with current applicable licensing regulations; * Background check requirements to include changes in situations, restrictions, and exceptions for those prohibited by these regulations; * Staffing requirements to include opening and closing; and * Ensuring children have extra clothes and diapers available.

“A staff member who has been employed for more than one month, has not completed an approved orientation training including mandated reporter training as required. Corrective Action: Have staff complete the required orientation training that includes mandated reporter training as required and submit documentation to Northern Lights at CCV so that it may be entered into their BFIS Quality and Credential Account.”

Correction date in the state record: Jul 18, 2023

Regulation 7.1.2.3: The licensed FCCP shall ensure that staff who are counted in the staff/child ratios shall obtain training in pediatric first aid and infant and child CPR within six (6) months of beginning work in the licensed FCCH and remain currently certified.

“An audit of BFIS Quality and Credential Accounts and statement from the Provider confirm that two (2) staff do not have valid pediatric First aid and CPR certification as required. Corrective Action: Have staff complete pediatric First aid and CPR certification and maintain certification.”

Correction date in the state record: Nov 16, 2022

Regulation 7.4.4: All staff, with the exception of substitutes, shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations.

“A review of annual professional development showed that the FCCP had not completed three (3) hours for the 03/2020-03/2021 year. The FCCP said she had thought only twelve (12) were required. Staff A had not completed fifteen (15) hours of annual professional development for the 8/2019-8/2020 year. Corrective Action: The FCCP will complete three (3) hours of professional development for the 03/2020- 03/2021 year and fifteen (15) hours for the 03/2021-03/2022 year. Staff A will complete fifteen (15) hours of annual professional development for the 08/2019- 08/2020 year and fifteen (15) hours for the 08/2020- 08/2021 year. Submit documentation of completed training hours to Northern Lights at CCV so that it may be entered into staff BFIS Quality and Credential Account's. Submit a confirmation email of the plan to complete all hours of required professional development to this licensor.”

Correction date in the state record: Aug 28, 2021

Regulation 3.3.7.3: Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“An audit of BFIS Qulity and Credentialing Accounts reflected that the accounts for Staff A and Staff B are not up to date with documentation of education. Corrective Action: Submit to Northern Lights at CCV verufucation of qualifications for the identified staff as discussed.”

Correction date in the state record: Aug 28, 2021

Regulation 7.2.1: The FCCP shall ensure that all new staff, and any new individual with unsupervised access to children in the FCCH submits a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“A staff member and a household memeer have not completed the fingerprinting process as required. The fingerpront authorization certificates were issued on 8/21/2018 and 5/21/2019. Corrective Action: By 08/27/2021, it is required to have set up a date to complete fingerprinting. Send documentation of appointment or receipt from a completed fingerprinting appointment.”

Correction date in the state record: Aug 28, 2021

Regulation 5.4.2.5: Soft objects, toys or loose bedding shall not be used in infant sleep areas. Soft or loose bedding includes: bumper pads, pillows, quilts, comforters, sheepskins, blankets, flat sheets, cloth diapers, and bibs. Infants shall not be swaddled for sleep.

“An infant was sleeping with two blankets with a staff person remaining next to the bassinet while they slept. Corrective Action: Efffective immediately, all infants under age twelve (12) months may not sleep with blankets or other loose bedding. Submit confirmation that safe sleep practices are understood and being maintained at all times.”

Correction date in the state record: Aug 28, 2021

Regulation 7.1.2.1: The FCCP shall have successfully completed pediatric first aid and CPR prior to being licensed and must remain currently certified.

“The FCCP and Staff A have expired First aid and CPR certificates. Corrective Action: Submit a plan with the date the First aid and CPR certifcation will be renewed.”

Correction date in the state record: Aug 28, 2021

Regulation 7.1.3: Orientation of FCCP and New Staff The FCCP shall complete an orientation training session approved by the Division prior to beginning care for children. The FCCP shall ensure staff complete an orientation training session approved by the Division prior to being left alone with children. Trainees shall complete the orientation training within one (1) month of their first date of working with children. The orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management; * Supervision of children; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Administration of medication requirements; * Emergency and evacuation requirements; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping; * Transportation and child passenger safety; * Release of children; * Respectful engagement of families; * Preventing, recognizing, and reporting child abuse and neglect, including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers, trainees, and partner staff; * Responsibility to comply with current applicable licensing regulations; * Background check requirements to include changes in situations, restrictions, and exceptions for those prohibited by these regulations; * Staffing requirements to include opening and closing; and * Ensuring children have extra clothes and diapers available.

“A review of Staff A's BFIS Quality and Creadential Account and confirmation by Staff A and the FCCP, show that the Orientation has not ben completed. Corrective Action: Ensure Staff A completes the Orientation and that it includes the Protecting Vermont's Children: Reporting Abuse & Neglect training.”

Correction date in the state record: Aug 28, 2021

Regulation 7.1.3: Orientation of FCCP and New Staff The FCCP shall complete an orientation training session approved by the Division prior to beginning care for children. The FCCP shall ensure staff complete an orientation training session approved by the Division prior to being left alone with children. Trainees shall complete the orientation training within one (1) month of their first date of working with children. The orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management; * Supervision of children; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Administration of medication requirements; * Emergency and evacuation requirements; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping; * Transportation and child passenger safety; * Release of children; * Respectful engagement of families; * Preventing, recognizing, and reporting child abuse and neglect, including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers, trainees, and partner staff; * Responsibility to comply with current applicable licensing regulations; * Background check requirements to include changes in situations, restrictions, and exceptions for those prohibited by these regulations; * Staffing requirements to include opening and closing; and * Ensuring children have extra clothes and diapers available.

“Not all staff have thoroughly met the orientation requirement. Corrective Action: All staff must complete the orientation training by 9/1/2019. The orientation training is available at: https://extension.psu.edu/programs/betterkidcare/on-demand.”

Correction date in the state record: Oct 15, 2019

Regulation 2.3.8.3: The FCCP shall ensure that the FCCP; all individuals residing in the home; staff; and any individuals who are left alone with children have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“The fingerprinting process has not been completed by two (2) staff as required. Corrective Action: Staff shall submit to fingerprinting by 8/2/2019.”

Correction date in the state record: Oct 15, 2019

Regulation 3.6.1.1: The FCCP shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the FCCP will address and manage the following situations and responsibilities: * Evacuations or other emergencies such as leaving the premises and lockdown situations; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the FCCH and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A system for handling infants, toddlers, and children with special needs; * An established evacuation meeting location within walking distance of the FCCH; * A system to account for all children and staff at evacuation meeting place; * An process for relocation if necessary including safe transportation; * A system for sheltering in place if the FCCP and children present need to remain in the FCCH for an extended period; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The provider stated she did not have an Emergency Response Plan. Corrective Action: Create an Emergency Response Plan and email to this licensor for review.”

Correction date in the state record: Oct 15, 2019

Regulation 3.6.3: Emergency preparedness Training: Within 365 days of opening a FCCH, the FCCP shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the FCCP and children present need to remain in the FCCH for an extended period.

“The provider has not completed an emergency preparedness training. Corrective Action: Submit a program improvement plan that identifies a specific emergency preparedness training and when it will be completed by.”

Correction date in the state record: Sep 3, 2019

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment the FCCP shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Reviewed children's files did not include documentation of well care exams as required. Corrective Action: Obtain documentation of well care exams for all children in care. Create a system that will ensure that well care exam documentation is obtained within 45 days of enrollment for each newly enrolled child”

Correction date in the state record: Oct 15, 2019

Regulation 3.3.6.1: The FCCP shall maintain a record of the date of each evacuation drill as required in the rules in section 3.6.2 of these regulations that includes the number of children, staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“The date of evacuation drills are being recorded on attendance sheets. Documentation does not include all information as required by this rule. Corrective Action: Create a system to record evacuation drills every month that will include the date, number of children, number of staff, time taken to evacuate and if the drill occured at nap/rest time.”

Correction date in the state record: Jul 13, 2019

Regulation 3.3.7.3: Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Not all staff have documentation of qualifications within their BFIS Quality and Credentialing Accounts. Corrective Action: By 07/26/2019, send in all qualification, training and CPR and First aid certifications to Northern Lights at CCV. Once sent to Northern Lights, send confirmation to this licensor. The Verification Cover Sheet can be found at: https://northernlightsccv.org/resource/verification-cover-sheet/.”

Correction date in the state record: Oct 15, 2019