Sister Imelda Caissie Early Ed Center/Extension Program

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“A review of the Associated Parties list in BFIS shows that there are 15 staff listed who are no longer part of the licensed program. Corrective Action: Remove staff from the Asssociated Parties list that are no longer part of the licensed program. Develop a system to maintain an up to date Associated Parties list of current staff.”

Correction date in the state record: Dec 6, 2024

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“There are three (3) staff who have not completed fingerprinting as required and two (2) staff who have not completed the required 5 year fingerprint renewal. Corrective Action: Immediately have the indentified staff submit new background record checks and then submit to fingerprinting as soon as possible. Develop a system to keep track of when staff have submitted record checks, completed fingerprinting and when they are due for renewals. Submit confirmation of when the new record checks have been submitted and when staff have been fingerprinted.”

Correction date in the state record: Dec 6, 2024

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“A review of staff BFIS accounts found that none of the current staff have up to date BFIS accounts as required. Corrective Action: Submit all required documentation to Northern Lights at CCV for entrance into BFIS accounts as required. Create a system to ensure that all staff BFIS accounts are kept up to date as required.”

Correction date in the state record: Dec 6, 2024

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“During the licensing visit, it was confirmed that there are eight (8) new staff who have not yet had records check authorization forms submitted as required. Corrective Action: Immediately submit records check authorization forms for the identified staff. Forms may be submitted via email to the Child Development Divison for processing at ahs.dcfcddchildcarelicensing@vermont.gov. Create a system for new staff completing records check forms upon hire.”

Correction date in the state record: Dec 6, 2024

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Two staff members have not completed the fingerprinting process as required. Fingerprint Authorization Certificates were issued to Staff member A on 9/3/2020 and Staff member B on 10/14/2020. Corrective Action: Effective immediately, ensure any individual who has not completed the required fingerprinting process is not alone with children. By 12/20/2021, all individuals who are required to be fingerprinted must make an appointment to complete the fingerprinting process.”

Correction date in the state record: Dec 2, 2021

Regulation 7.3.1.4: The program director of a CBCCPP licensed to care for sixty (60) or more children shall be qualified as a teacher, shall have at least an additional twenty-four (24) months of experience working with groups of children from grade three (3) or younger, and shall have completed either: * A Vermont Early Childhood and Afterschool Program Director Step Two (2) Certificate or Vermont Early Childhood and Afterschool Program Director Credential, Step Three (3); or * Successful completion of a three (3) college credit course in curriculum, and an additional nine (9) college credits in program management, staff supervision, administration, or human resource management.

“The director does not meet qualifications as outlined in this rule. Corrective Action: Submit a program improvement plan identifying how qualifications will be met for the program director.”

Correction date in the state record: Dec 2, 2021

Regulation 7.3.1.3: The program director of a CBCCPP licensed to serve thirteen (13) - fifty-nine (59) children shall be qualified as a teacher associate, and shall have completed either: * A Vermont Early Childhood and Afterschool Program Director Step One (1) Certificate; or * Successful completion of a three (3) college credit course in program management for early care and education or for school age care and education, or in staff supervision related to early care and education of children; and a three (3) college credit course in curriculum.

“The Director does not meet qualifications as outlined in this rule. She has had since 9/1/2016 to come into compliance with qualifications and a variance has not been requested. Corrective Action: Submit a program improvement plan identifying how qualifications will be met as required by this rule.”

Correction date in the state record: Feb 12, 2020

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Two staff members have not completed the fingerprinting process as required. Fingerprint Authorization Certificates were issued to Staff member A on 9/30/2019 and Staff member B on 3/8/2018. Corrective Action: Effective immediately, ensure any individual who has not completed the required fingerprinting process is not alone with children. By 2/14/2020, all individuals who are required to be fingerprinted must complete the process. Contact Licensing Technician [name] at kim.jones@vermont.gov to obtain Fingerprint Authorization Certificates staff will need for the fingerprinting process. By 2/14/2020 submit to this licensor a plan on how the program will ensure individuals required to have fingerprints will complete the process upon receipt of the Fingerprinting Authorization Certificate.”

Correction date in the state record: Feb 12, 2020

Regulation 7.1.3: Orientation of Staff The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management; * Supervision of children; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Administration of medication requirements; * Emergency and evacuation requirements; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping; * Transportation and child passenger safety; * Release of children; * Respectful engagement of families; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers, partner staff, auxiliary staff, and business managers; * Responsibility to comply with current applicable licensing regulations; * Staffing requirements to include opening and closing; and * Ensuring children have extra clothes and diapers available.

“An audit of staff BFIS Quality and Credential accounts show that two (2) staff have not completed the required Orientation training which includes mandated reporter training. Corrective Action: By 3/13/2020, ensure staff have completed both parts of the required Orientation training and send documentation to Northern Lights at CCV for entrance into their BFIS Quality and Credential accounts.”

Correction date in the state record: Feb 12, 2020

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff BFIS Quality and Credential Accounts reflected that multiple staff were missing documentation, verification of qualifications, and/or annual professional development documentation; including documentation of completing an Orientation training, Mandated Reporter training, and up-to-date CPR and first aid certificates. Corrective Action: Immediately plan to have all staff members complete Orientation training, Mandated Reporter Training, CPR and first aid, and at least fifteen (15) hours of annual professional development. Upon completion, have each staff member submit these documents, along with all required qualification documentation, with a cover sheet, to Northern Lights at CCV for entrance into their BFIS Quality and Credential accounts. Include in your plan, a system which will prompt you and/or your staff members to complete and submit all required documentation to Northern Lights at CCV in a timely manner moving forward.”

Correction date in the state record: Feb 12, 2020