Charlotte Children's Center Extension

Regulation 6.2.6.6: The program director shall ensure that no person be left alone with children without approval from the Division based on the results of a background check that includes fingerprinting; with the exception of a parent may be left alone with his/her own child(ren).

“A staff person was working alone with a group of children during this licensing visit. The approved results of the fingerprinting process had not been received and the staff said they had been working in the classroom since the beginning of the school year. Corrective Action: Create a plan that identifies for staff who may or may not be left alone with children. Include who will be in charge of informing staff of this plan and ensuring staff are following it. Status: Appeal Period.”

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“A review of each staff member's BFIS Quality and Credential account and confirmation of the staff member that they had not completed the Vermont Orientation as required. They have been working in the program longer than one (1) month. Corrective Action: By 7/15/2024, have this staff complete the Vermont Orientation training and maintain compliance by having new staff complete the Vermont Orientation by one (1) month of hire and before they are alone with children as required in the rule.”

Correction date in the state record: Jul 15, 2024

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“A staff member did not submit to fingerprinting prior to the expiration date of 12/19/2022. A record check was submitted on 2/8/2024 and the staff member had not completed the fingerprint process as of 6/24/2024. The staff member has worked part-time for the last few years during the summer camp. An annual assurance letter was issued to the program on 11/20/2022 reminding the program of this staff members fingerprint expiration date. Corrective Action: Immediately have this staff member complete the fingerprint process as required for their position. By 7/15/2024, submit a confirmation of completion to Licensor [name].”

Correction date in the state record: Jul 24, 2024

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“A review of staff BFIS Quality and Credential accounts and review of staff files confirmed five (5) staff members had not completed the required fifteen (15) hours of professional development as required for their positions. Corrective Action: Immediately plan to have the five (5) staff members who are missing hours of professional development for the last year based on their start date and complete the additional fifteen (15) hours of professional development prior to the end of this current year based on the staff members hire date. By 7/15/2024 submit confirmation of the staff members completion of professional development to Licensor [name] and send all training certificates to Northern Lights at CCV to be uploaded into the staff members BFIS Quality and Credential account.”

Correction date in the state record: Jul 15, 2024

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“A review of staff's BFIS quality and credential account and verbal confirmation from the program that three (3) staff had not renewed their CPR and First Aid certificate prior to the expiration date. Corrective Action: By 7/15/2024 have the three (3)staff members complete the First Aid and infant and child CPR course and submit the certificates to Northern Lights with the required cover sheet. Create a system where current staff complete a CPR and First Aid course prior to the expiration date.”

Correction date in the state record: Jul 24, 2024

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“After a review of staff BFIS Quality and Credential Accounts prior to the visit and staff documents presented by the director, five staff are not certified in pediatric first aid and/or infant and child CPR. Per staff start dates, all three staff have been working at the program longer than three months. Corrective Action: Ensure that all staff members obtain certification, submit copies of that certification to Northern Lights for entry into BFIS, and develop a system to maintain compliance to the rule going forth.”

Correction date in the state record: Jul 13, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Staff BFIS Quality and Credential accounts were reviewed and three staff have not submitted qualification documentation within six months of beginning employment at the center. Corrective Action: The three staff shall submit all missing qualification documentation to include resume, college transcripts if applicable, and proof of high school graduation or GED completion to Northern Lights at CCV. Submit an improvement plan on how the program will ensure new staff have up to date BFIS Quality and Credential Accounts within six months of employment and how the program will ensure all staff maintain up to date BFIS Quality and Credential accounts.”

Correction date in the state record: Jul 14, 2022

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“After a review of staff BFIS Quality and Credential accts and staff documents presented by the director, five staff have not completed a Division approved orientation training. All staff are in positions to be left alone with children and/or counted in staff to child ratio. Corrective Action: Ensure the five staff complete a Division approved orientation training and submit verification of completion to Northern Lights at CCV and submit the developed plan which ensures compliance to the rule going forth.”

Correction date in the state record: Jul 14, 2022

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“A review of staff BFIS Quality and Credential Accounts and staff documents provided by the director, five staff have not completed the Protecting Vermont's Children mandated reporter training or could not find certificate to be confirmed. All staff are in positions to be left alone with children. Corrective Action: Ensure that all staff members complete the Protecting Vermont's Children training, send the completion certificate to Northern Lights for entry into BFIS, and develop a system to maintain compliance with the rule forthcoming.”

Correction date in the state record: Jul 13, 2021