Champlain Islands Parent Child Center-South

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Five (5) staff members were missing some of their annual professional development hours. The director confirmed the staff have not completed their annual professional development. Corrective Action: Staff must complete their annual professional development hours. Submit staff's completed professional development certificates to Northern Lights and send submission confirmation to the licensor by 6/13/2026.”

Correction date in the state record: Jun 9, 2026

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Four (4) out of eighteen (18) staff who have been employed for over three (3) months did not have current First Aid/CPR certification. Corrective Action: By 7/30/2025, ensure that all four (4) identified staff have completed First Aid and Infant/Child CPR. Send the certificates to Northern Lights at CCV and copy Licensor [name] on the submission.”

Correction date in the state record: Jul 29, 2025

Regulation 6.2.7.4.2: No form of inappropriate discipline or corporal punishment shall be used with children such as but not limited to: Restricting a child's movements or actions through use of physical force, binding, tying, use of any other mechanical restraint, or using medication without written parental permission, without following the medicine's label, and/or without following medical prescription;

“The director reported that she and Staff A have physically intervened with Child X to prevent harm to others. The intervention was described as sitting on the floor behind Child X and using their arms to hold the child in place. Corrective Action: By 7/8/2025, email a plan to Licensor [name] outlining the strategies and interventions that will be used in place of physical restraint to prevent a child from hurting others.”

Correction date in the state record: Jul 2, 2025

Regulation 4.3.2: Parents may request a formal or informal meeting with the program director or CBCCPP staff with primary responsibility regarding their child at any time and any such request shall be accommodated within ten (10) business days of the request.

“Parents of a child in the program requested a meeting with the director and the request was not honored within ten (10) business days of the request. Corrective Action: Since the visit, the director has met with the family. By 7/8/2025, email Licensor [name] and confirm that moving forward, requests for family meetings will be honored within ten (10) business days.”

Correction date in the state record: Jul 2, 2025

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Four (4) staff who are in positions to be left alone with children and be in staff/child ratios have not completed an approved orientation training at the time of this visit. One of the staff also has not completed an approved mandated reporter training. Corrective Action: On 10/23/2023, the director emailed the orientation certificate for one of the staff, who completed the training on 10/22/2023. By 11/10/2023, assure that the remaining three (3) staff complete the training and then send the certificates to Northern Lights at CCV and copy Licensor [name] on the submission. Moving forward, assure that new staff complete the approved orientation training before being left alone with children or counted in staff/child ratios, or within the first month of employment if they are not in positions to be alone or counted in ratio.”

Correction date in the state record: Nov 14, 2023

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Fingerprint supported background clearance renewals expired for Staff A on 9/25/2022, Staff B on 9/7/2022, and Staff C on 7/20/2022, and Record Check Authorization forms had not yet been submitted to the Division at the time of this visit. Corrective Action: Staff A, B, and C shall submit Record Check Authorization forms to the Division and submit to fingerprinting. Develop a system to ensure all fingerprint supported background clearances are renewed as required by this rule.”

Correction date in the state record: Nov 8, 2022

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“One staff member who was hired on 3/22/2021 and is a position to be left alone with children has not complied with the full background clearance screening as required. The program was sent an email reminder on 4/29/2021 that the staff member had not complied with their full background clearance. Corrective Action: The staff member must immediately comply with the full background clearance as required.”

Correction date in the state record: Jan 3, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“The BFIS Quality and Credential accounts were reviewed. It was determined that six (6) substitutes working for the program for more than six (6) months did not have their qualification and training's uploaded into their BFIS Quality and Credential accounts. Corrective Action: By 11/27/2019, submit all qualifications and professional development training's to include CPR and First aid certifications to Northern Lights at CCV for all substitutes. Once sent to Northern Lights, send confirmation to this Licensor.”

Correction date in the state record: Nov 26, 2019

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Children's files were audited, and the required well care exam was missing for one (1) child who has been in care for more than 45 days. Corrective Action: By 11/22/2019, obtain documentation that the child has received a well care exam. Develop a system on how you will comply with this rule within 45 days of children's enrollment.”

Correction date in the state record: Nov 26, 2019

Regulation 5.1.3: Immunizations: The licensee shall maintain documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. The immunization record should be updated after each additional immunization has been received. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

“Children's files were audited, the required immunization record was missing for one (1) child who has been enrolled since August 26,2019. Corrective Action: Immediately obtain the missing immunization record for the child and create a system to ensure all immunization records are in each child's file upon enrollment.”

Correction date in the state record: Nov 26, 2019