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Regulation 5.6.5: All prescription medication administered by staff shall be in its original container, properly labeled for the child, and administered prior to the expiration date on the container.

“One child's prescription medication was not in it's original container and did not have a prescription label. Corrective Action: Ensure that the family either brings the original container with prescription label for the existing medication or a new medication in its original container with the prescription label is provided. Email confirmation to Licensor [name] when this is completed.”

Correction date in the state record: Dec 1, 2025

Regulation 5.4.2.5: Soft objects, toys or loose bedding shall not be used in infants' sleep areas. Soft or loose bedding includes: bumper pads, pillows, quilts, comforters, sheepskins, blankets, flat sheets, cloth diapers, and bibs. Infants shall not be swaddled for sleep.

“A concern was brought to the Division that included a photo of an infant identified as being under twelve (12) months old with their face covered with a blanket while sleeping in their crib. Staff A confirmed the age of the child and said that this must have been an oversight, because typically, if blankets are used in lulling a young infant to sleep, they are removed from the infant as they are placed in their crib. Corrective Action: Ensure that no infant under twelve (12) months has a blanket in their cribs while sleeping. By 12/12/2025, email Licensor [name] and confirm that all staff who provide care for children under twelve (12) months, including substitutes, have reviewed and understand rules in section 5.4 regarding safe sleep practices. In the email, provide the names of staff who have reviewed the rules.”

Correction date in the state record: Dec 1, 2025

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“The program was unable to provide documentation that two (2) staff had completed First Aid/CPR re-certification and one (1) staff had only completed CPR certification. Corrective Action: By 1/10/2025, ensure that all staff have completed and sent current certification for First Aid/CPR to Northern Lights at CCV. Copy Licensor [name] in the submission.”

Correction date in the state record: Jun 20, 2025

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“One (1) staff member who has been working at the program for over sixty (60) days has not cleared their fingerprint supported background clearance. Corrective Action: By 1/10/2025, ensure that this staff member has completed the fingerprint portion of their background clearance. Email the receipt for their fingerprinting to Licensor [name]”

Correction date in the state record: Jun 3, 2025

Regulation 7.3.2.5: Classroom Aide A classroom aide is at least eighteen (18) years of age, is able to comprehend basic written format, and meets one (1) of the following qualifications: * At least a high school graduate or has completed a GED and completes the Fundamentals for Early Childhood Professionals' course or the Vermont Afterschool Essentials Certificate within the first twelve (12) months of employment; or * At least a high school graduate or has completed a GED and successful completion of a three (3) college credit course in child or human development or in school age care and education within the first twelve (12) months of employment.

“One (1) classroom aide has been employed for over twelve (12) months and does not meet the qualifications set forth in this rule. The director stated that the Aide tried to get into a Fundamentals course this past fall and it was full. Corrective Action: The director stated that the employee has been enrolled in a Fundamentals course that begins in January 2025. By 1/10/2025, email Licensor [name] a copy of the registration approval for this course.”

Correction date in the state record: May 12, 2025

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“A review of the evacuation drill log and staff testimony on 6/13/24, and 7/17/24 shows that five (5) out of six (6) evacuation drills did not occur from January 2024 through June 2024. Corrective Action: Conduct one (1) evacuation drill in July. Conduct two (2) evacuation drills each month in August 2024, September 2024, October 2024, and November 2024. When documenting the evacuation drills, ensure that there are two staff signatures for each evacuation drill to ensure accuracy of documentation. By 7/30/2024, email Licensor [name] a copy of the form that will be used to document evacuation drills, which shall include space for two (2) signatures for each evacuation drill. By 12/2/2024, email the completed evacuation drill documentation to Licensor [name]. Moving forward from December 2024, ensure that there is at least one (1) evacuation drill practiced each month. Continue using the form with two (2) signatures through at least July 2025.”

Correction date in the state record: Jul 23, 2024

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Fifty percent (50%) of staff who have been employed at the program for six (6) months or more did not have up to date BFIS Quality and Credential accounts. Corrective Action: The program director has submitted many of the missing documents to Northern Lights at CCV since the date of the compliance visit. By 2/9/2024, submit any remaining documents to Northern Lights at CCV and copy Licensor [name].”

Correction date in the state record: Feb 9, 2024

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“A staff member who was not on the program's Associated Parties list was at the program caring for children. In addition, one staff member has not completed their fingerprint supported background clearance and has been employed for more than sixty (60) days. Corrective Action: Submit a record check authorization form for the staff member not on the Associated Parties list and assure that they follow through with the complete fingerprint supported background clearance. By 2/23/2023 email Licensor [name] to confirm that the other staff member has made an appointment to have their fingerprints taken.”

Correction date in the state record: Apr 10, 2023

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“Record Check Authorization forms for three (3) Partner staff, who regularly come to the program to work with specific children, have not been submitted to the Division as required. Corrective Action: Immediately have the three (3) Partner staff complete Record Check Authorization forms and send them to the Division. The forms can be sent via email to AHS.DCFCDDChildcareLicensing@vermont.gov, by fax to (802) 241-0848, or mail to Child Development Division; 280 State Dr., NOB 1 North; Waterbury, VT 05671-1040. Moving forward, ensure that all individuals who are regularly present at the program submit a Record Check Authorization form to the Division prior to working with children.”

Correction date in the state record: Apr 15, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Three (3) out of four (4) staff who have been employed for more than six (6) months do not have up to date BFIS Quality and Credentialing accounts as required. Staff A is missing documentation for First Aid/CPR. Staff B is missing documentation of qualifications, documentation for First Aid/CPR, documentation for orientation training, and documentation for mandated reporting training. Staff C is missing documentation of qualifications and documentation of orientation training. Corrective Action: Send all specified documentation to Northern Lights at CCV to be entered in staff's BFIS Quality and Credentialing accounts. Email a plan to Licensor [name] that describes what system will be used to ensure timely submission of qualification and training documentation to Northern Lights at CCV.”

Correction date in the state record: Apr 15, 2022