Burlington Vt School District Afterschool Programs at Champlain

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“The program has not produced documentation that Staff A or B, who have been working at the program for over two (2) months, have been fingerprinted. Staff B has not sent out of state child abuse and neglect registry checks to the Division. Corrective Action: For both staff, provide documentation of fingerprints having been taken. For Staff B, ensure that the out of state child abuse and neglect paperwork is completed and sent to the Division. Copy Licensor [name] on the email sent to the Division, or if sent in another manner, email Licensor [name] to confirm it has been sent.”

Correction date in the state record: Jan 20, 2026

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Seven (7) out of ten (10) staff who have been employed for over six (6) months do not have current BFIS quality and credential files as required. Corrective Action: Please ensure that all identified documentation is sent to Northern Lights at CCV. Email Licensor [name] to confirm when documents have been sent. In the email include which documents have been sent, the date sent, and how they were sent. In addition, email a plan to Licensor [name] describing how the program will ensure that documents are sent to Northern Lights at CCV in a timely manner.”

Correction date in the state record: Jan 21, 2026

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Five (5) staff who have been employed for six (6) months or greater had not completed all parts of their background clearances within sixty (60) days of receiving notification of fingerprinting and/or out of state child abuse and neglect registry check requirements. Corrective Action: Three (3) of the staff have sent components of their background clearances to the Division. Ensure that the remainder of the staff complete the identified portions of their background clearances by 11/22/2024. Send confirmation to Licensor [name] by 11/22/2024. Until the program is notified by the Division that the identified staff are allowed to be left alone with children, ensure that they will consistently work with someone who has been cleared by the Division. Email a plan to Licensor [name] that describes the system that will be used to ensure that all staff complete all parts of the background clearance within sixty (60) days of having received the requirements from the Division. In the plan, include, 1) who will be responsible to ensure staff follow through with background clearance requirements, 2) how the program will track employees to ensure that staff follow through occurs, and 3) how the program will follow up with the Division if clearance is not received in a timely manner.”

Correction date in the state record: Jul 24, 2025

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“Four (4) staff who have been employed at the program for over three (3) months did not have current First Aid/CPR certification and one (1) staff member has current CPR only. Corrective Action: At least two (2) staff completed First Aid/CPR certification on 10/10/2024. Either provide documentation that the remaining two (2) identified staff have completed First Aid/CPR or ensure that they have completed it by 11/22/2024. Ensure that the staff member who has CPR only completes First Aid certification by 11/22/2024. Email documentation of completion for all three (3) staff to Northern Lights at CCV and copy Licensor [name] on the submission. Moving forward, ensure that all staff complete First Aid/CPR training within three (3) months of employment and maintain current certification.”

Correction date in the state record: Jul 24, 2025

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Eight (8) out of fourteen (14) staff who have been employed for over six (6) months do not have up-to-date BFIS quality and credential accounts. Corrective Action: The program has sent some of the documents in to Northern Lights at CCV since the visit. By 11/22/2024, send the remainder of the identified qualification documents and training certificates to Northern Lights at CCV and copy Licensor [name] on the submission.”

Correction date in the state record: Nov 8, 2024

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“Six (6) program staff who have been employed for a year or more have not met the qualification requirements for their position. Corrective Action: The program has submitted applications for Foundations certificates for three (3) of the five (5) staff. The program has already submitted a plan to ensure that the remainder of the staff complete and submit Foundations applications to Vermont Afterschool. By 11/22/2024, email Licensor [name] to update where the staff are at in the process of obtaining their qualification credentials.”

Correction date in the state record: Oct 28, 2024