Y School Age Program @ Barre Town

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“Program Staff X has been employed since 1/22/2024 and does meet the qualifications for Program Staff as required. Corrective Action: Submit a plan for Program Staff X that details what qualification option they will pursue and the timeline needed to meet requirements.”

Correction date in the state record: Apr 7, 2026

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Four staff members who have been employed for more than 6 months were missing required documents in their BFIS Quality and Credential accounts. Those documents included required trainings and transcripts. Corrective Action: Since the visit the program has submitted documents to Northern Lights @CCV. The program will have two weeks to submit the other missing documents that were discussed during the visit and during a follow up meeting with Program Administrators on 03/15/2024. Please make sure to include this licensor on the document submissions to Northern Lights @CCV. The Program Administrators stated they will work with the Site Director to ensure accounts are being reviewed and kept up to date, please make sure this is happening thoughout the year.”

Correction date in the state record: Mar 29, 2024

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A was required to submit to fingerprinting by 01/14/2024 when they turned 18 and did not do so. Staff B was working the day of the visit and a Record Check Authorization form had not been received by the Child Development Division. Staff B has worked at the program since January of 2024. Since the visit the program sent the Record Check Authorization form for Staff B and has scheduled fingeprint appointments. Corrective Action: Please develop a plan to ensure Record Check Authorization forms are being submitted on or before a staff members first day. As discussed in the meeting on 03/15/2024 plan to track when Aides turn 18 to ensure they are fingerprinted. Please retain fingerprint receipts, if you have not received a clearance letter within 45 days plesae contact licensing. Please email this Licensor confirming that the Site Director is also aware of the requirements of this regulation as discussed during the 03/15/2024 meeting.”

Correction date in the state record: May 21, 2024

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Staff C's First Aid and CPR certification expired on 02/27/2024 and had not been renewed. Staff C is scheduled to complete an in person First Aid and CPR training. Corrective Action: Please ensure staff First Aid and CPR certification is renewed on or before the expiration date. Please track expiration dates and plan to schedule the trainings before the expiration date. All other staff on site had current First Aid and CPR training. When Staff C completes First Aid and CPR training send the document to Northern Lights@CCV and include this Licensor. Discussion with Program Administrators on 03/15/2024 supports that they do have a system for tracking and this was an oversight. No further corrective action is required.”

Correction date in the state record: Mar 15, 2024

Regulation 4.1: All records, reports, and documentation required by these regulations related to the Afterschool Child Care Program shall be maintained in an up-to-date manner by the Licensee and are subject to inspection by and/or surrender to the Department during regular program hours or upon request by a Department representative. All documentation shall be maintained for one year.

“BFIS staff qualification and credential accounts were reviewed and reflected that four staff members were missing Vermont Orienation training documents. While on site the Director stated that they would send copies to this licensor after the visit, as the documents were not on site.The Director did state that the staff did complete the training. This Licensor sent several reminder emails, to the Program Administrator and Director asking that the documentation be sent to her by 2pm on 4/7/2023. The documents have not yet been received. Corrective Action: Please email copies of the four staff members Vermont Orientation certificates to this licensor. In the future ensure that if a document is not kept on site that it can be accessed electronically during the visit.”

Correction date in the state record: Apr 12, 2023

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“A staff member has been left alone with children and has not completed the required orientation training. Corrective Action: Effective immediately, the staff member may not be left alone with children until all required pieces are completed. It is required to develop a tracking system to ensure that staff are not left alone with children prior to completing all the requirements. Also included in this system, will be staff roles and responsibilities that also describes how administrative staff communicate this information with program staff.”

Correction date in the state record: May 26, 2022

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“Staff have not yet completed the fingerprint supported background clearance and have been left alone with children prior to having approval from the Child Development Division. Corrective Action: Effective immediately, staff who have not received approval from the Child Development Division, may not be left alone with children. It is required to develop a system to track staff background checks, fingerprint authorizations, and final approvals from the CDD. Also included in the system shall be staff roles and responsibilities and how follow up will be conducted with staff to ensure approvals are recieved prior to staff being left alone in the future.”

Correction date in the state record: Jun 8, 2022

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“It was determined that sixteen (16) out of twenty (20) staff at the summer program did not have an approved background check sent to the Child Development Division. The program conducted private background checks on employees, which does not meet the requirement. This is a violation because a background check must be sent to the Child Development Division for each employee for a thorough background check, that may include fingerprinting. Corrective Action: Effective immediately, send record checks for all individuals regularly present at the program. It is required to develop a system to submit record checks to the Child Development Divison. The description of this system, that includes details and roles and responsibilities of staff, shall be sent to this licensor for review.”

Correction date in the state record: Oct 19, 2021