Wendy Gadapee

Regulation 3.3.3: The FCCP shall establish a system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the FCCH. The FCCP shall save all daily attendance records identifying the hours of children s attendance for at least twelve (12) months from the date that care is provided.

“At arrival at the program, there were six (6) children in care. None of the children were signed in on the attendance sheet for the day at the time of visit, at 11AM. Corrective Action: Effective immediately, ensure children are signed in upon drop off and signed out at pick up. It is required to develop strategies to ensure the attendance is kept up to date and reflective of children when they are in care.”

Correction date in the state record: Aug 15, 2022

Regulation 3.3.7.3: Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“It was reviewed that the FCCP as well as staff of the program employed longer than six (6) months, did not have an up to date BFIS Quality and Credential account that was missing qualification documentation and documentation of required trainings. This is a violation because all staff of the program must have an up to date BFIS Quality and Credential account within six (6) months of hire. Corrective Action: It is required to review all staff files to determine what is missing and what needs to be sent to Northern Lights for entrance into the BFIS Quality and Credential accounts. It is required to develop a plan on how the BFIS accounts will be made up to date and how they will be kept up to date in the future. The plan shall be sent to this licensor for review.”

Correction date in the state record: Oct 29, 2021

Regulation 5.10.1.2.6: The extinguisher shall be visibly mounted to the wall near an exit door.

“The fire extinguisher at the program was located at the bottom of the basement stairs, in a doorway. The extinguisher was not mounted near an exit door as required. Corrective Action: By 07/05/2019, mount the fire extinguisher near an exit door. Once this has been completed, send verification to this licensor.”

Correction date in the state record: Aug 1, 2019

Regulation 3.3.4.1: The FCCP shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the FCCH. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the FCCH and the days and hours the child is regularly scheduled to attend the FCCH; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the FCCH; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the FCCP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the FCCP to transport the child, if transportation is provided, as required in section 5.10.6.6.1 of these regulations; * Written permission from parents for child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.5.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

“During a review of a portion of children's files, it was found that two children were missing general health exam forms that have been enrolled for more than 45 days, and one child was also found to be missing their immunization records. A complete child file is required for each child enrolled at the program. Corrective Action: By 07/05/2019, create a plan to use for ensuring all required documents for children's files are present. It is also required to obtain the missing documentation. Send verification of documentation and the plan for approval from this licensor.”

Correction date in the state record: Jul 22, 2019

Regulation 3.6.1.1: The FCCP shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the FCCP will address and manage the following situations and responsibilities: * Evacuations or other emergencies such as leaving the premises and lockdown situations; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the FCCH and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A system for handling infants, toddlers, and children with special needs; * An established evacuation meeting location within walking distance of the FCCH; * A system to account for all children and staff at evacuation meeting place; * An process for relocation if necessary including safe transportation; * A system for sheltering in place if the FCCP and children present need to remain in the FCCH for an extended period; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The emergency response procedures/plan that the provider has developed do not meet the minimum requirement as some topics are missing. The topics that are missing include but are not limited to: sheltering in place, lock down procedures, a system for notifying parents, a process for relocation if necessary, and a system to account for all children durng the emergency and at the evacuation meeting place. It is required to have a complete emergency response plan. Corrective Action: By 07/05/2019, review emergency response plan and add required information. Once completed, send to this licensor for review.”

Correction date in the state record: Jun 15, 2019

Regulation 5.4.1.4: Cots, mats, and mattresses shall be nonporous or have nonporous coverings. Each child shall be provided clean, individual bed linens either by the FCCP providing them or requiring parents to provide them. No child shall nap directly on nonporous coverings.

“The program utilizes sleeping bags, a blanket, and pillow for each child at rest time. The sleeping bags are placed directly onto the floor, are cloth, and not considered nonporous. It is required for children to have a cot, mat, or mattress that shall be nonporous or have nonporous coverings. Corrective Action: By 07/05/2019, ensure that all children have a cot, mat, or mattress that is nonporous or has a nonporous covering for rest time. Send verification to this licensor once complete.”

Correction date in the state record: Jul 24, 2019