Washington Village School Pre-K

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Three (3) out of twelve (12) staff members who have been employed at the program for more than six (6) months do not have complete and or up to date BFIS quality and credential accounts. Documents that are missing include college transcripts, CPR/First Aid Certification, and Vermont Orientation. The missing documents were verified during the site visit as well as sent to this licensor after the visit; this violation was cited because these trainings were completed but not submitted to BFIS. This is a repeat violation and was previously cited on 9/2/2025, 10/1/2024, and 3/12/2021.. Corrective Action: Submit the missing documents to Northern Lights at CCV so that they can be uploaded to BFIS and send the licensor confirmation of submission by 7/10/2026. This is a repeat violation and a program improvement plan is required. The plan must provide clear details on how the program will maintain compliance with this regulation. The plan will identify who at the program is responsible for ensuring staff BFIS accounts are complete and what type of tracking system will be utilized to monitor staff BFIS accounts.”

Correction date in the state record: Jul 10, 2026

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Four(4) staff members who have positions that could require them to be left alone with children and or counted in ratio have not completed Vermont Orientation. Corrective Action: By the corrective action due date the four(4) staff members must complete the Vermont Orientation training and they may not be left alone with children until this training is complete. Vermont Orientation training will be automatically uploaded into BFIS if staff enter their BFIS provider number when they complete the training. Email this licensor and confirm the dates staff completed the training. Ensure moving forward that staff complete the Vermont Orientation training when they are hired.”

Correction date in the state record: Oct 17, 2025

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Staff A was hired on 05/21/2025 and had three(3) months to complete First Aid and CPR training. Staff A did not complete First Aid and CPR. This licensor was told that Staff A is currently not present at the program. If a staff member is listed on the associated parties list the expectation is that they have completed all required licensing trainings including CPR and First Aid. Corrective Action: If Staff A remains employed by the program regardless of whether they are currently present they must complete First Aid and CPR training by the corrective action date. Send a copy of the First Aid and CPR certificate to this licensor and ensure moving forward that all required staff complete First Aid and CPR withing three(3) months of hire.”

Correction date in the state record: Oct 16, 2025

Regulation 3.4.5.4: When the licensee maintains off-site personnel records, the licensee or designee shall also maintain a legally notarized affidavit onsite, signed by the licensee or designee, testifying that each personnel file required for staff, auxiliary staff, and partner staff contains all records as required in the rules 3.4.5.1 - 3.4.5.3 of these regulations. The licensee shall permit representatives of the Division to have full access to off-site records to verify documentation.

“A notarized staff files affidavit was not on site during this licensing visit. This is a repeat violation cited on 10/01/2024 Corrective Action: The Pre-K Coordinator stated they met with their supervisor and the superintendent and the decison was made that the Pre-K staff files will now be kept at the Washington Village School. An unannounced licensing visit will be conducted after the corrective action due date and all staff files will be reviewed at that time. If staff files are not on site this violation will be cited again. If the files are onsite but not complete a violation may be cited for regulation 8.2.1 and 8.2.2”

Correction date in the state record: Oct 31, 2025

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff B was hired in September of 2024 and on 09/02/2024 the Child Development Division sent a letter to the program notifiying them that Staff B needed to complete fingerprinting. Staff B did not complete fingeprinting until August of 2025. Corrective Action: By the corrective action due date email a copy of Staff B's fingerprint receipt. Ensure moving forward that staff are fingerprinted when the Child Development Division notifies the program Status: Appeal Period.”

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Four(4) staff members who have been employed at the program for more than six(6) months do not have complete and or up to date BFIS quality and credential accounts. Documents that are missing include college transcripts, documentation of completing First Aid/CPR and Vermont Orientation. The missing documents were sent to this licensor after the visit, this violation was cited because these trainings were completed but not submitted to BFIS. This is seperate from the violation cited for staff not completing training. This is a repeat violation and was previously cited on 10/01/2024 and 03/12/2021. Corrective Action: By the corrective action date submit the missing documents to Northern Lights at CCV so that they can be uploaded to BFIS. Include this licensor on the email submission. This is a repeat violation and a program improvement plan is required. The plan must provide clear details on the program will maintain compliance with this regualtion. The plan will identify who at the program is responsible for ensuring staff BFIS accounts are complete and what type of tracking system will be utilized to monitor staff BFIS accounts.”

Correction date in the state record: Oct 16, 2025

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“Three(3) staff members have completed Protecting Vermont's Children; Mandated Reporter training which is the only training licensing accepts to meet the requirements of this regulation. Corrective Action: The three(3) staff must complete the mandated reporter training by the corrective action due date. Email copies of the training certificate to this licensor. Ensure moving forward that staff complete the mandated reporter training when they are hired.”

Correction date in the state record: Oct 16, 2025

Regulation 2.3.1.5: The licensee shall not interfere with, impede, deter, provide false information or cause another to do any of the aforementioned, or in any manner hinder the Department or its agent(s) in an investigation or inspection.

“The Central Vermont Supervisory Union Pre-K Coordinator provided false or misleading information to the Child Development Division three(3) times over the past seven (7) months. On 10/01/2024 a violation was cited for regulation 3.4.5.4, the program opted to keep staff files off site and therefore must keep a signed, notarized affidavit on site, that confirms all staff files have been reviewed and contain the documents listed in regulations 8.2.1 and 8.2.2. This affidavit was not on site during that licensing visit. As a result of the violation the program was required to submit a notarized affidavit by 11/04/2024. On 02/13/2025 Licensing Supervisor [name] emailed an overdue corrective action notification to the Pre-K Coordinator. On 02/18/2025 the Pre-K Coordinator sent a copy of the affidavit that was dated 10/21/2024, but it was not notarized. At that time she also reported that new staff were recently hired and she would update the affidavit. On 09/23/2025 I conducted the yearly compliance visit and the Pre-K Coordinator was present and working in the Pre-K classroom. I asked her if I could see a copy of the affidavit. She stated she could not access it until 1 p.m. when the children left and did not believe the secretary would be able to locate it for me. I asked that she email a copy when she was done in the classroom. At 3:48 I received an email with the affidavit. It was dated 09/22/2025, the day before the licensing visit. The Notary Public listed on the affidavit is employed by the Central Vermont Supervisory Union. I called them on 09/24/2025 and asked them to confirm the date they signed the form. They stated they signed it yesterday, 09/23/2025. As a result I visited the central office on 09/26/2025 and showed the Notary Public the affidavit. I asked them why they notarized a form on 09/23/2025 but it was dated 09/22/2025. They stated that they received the form via email and the Pre-K Coordinator had signed and dated it. The Notary Public entered the same date,signed it and did not check to ensure it was the correct date. While at the central office I also requested access to the Washington Village Pre-K staff files, I was told the Pre-K Coordinator had them at the Northfield Elementary School. Shortly after I left the central office, the Pre-K Coordinator called me. She was told that I was looking for staff files and wanted to know if I needed to meet with her to see them. I informed her that I learned the affidavit was backdated and was notarized after my licensing visit. She stated that she must have made a clerical error and entered the wrong date. I asked her why she did not tell me that she had it notarized after I requested it. She stated that she knew the files were complete the day of the visit and did not think it mattered if she had the form notarized after I left. I explained that it did matter because the affidavit she provided me did not exist at the time the visit was conducted and if I had stayed at the school until she was out of the classroom she would not have been able to provide the affidavit. In addition to staff files, all Pre-K staff have a credential account in BFIS, licensing's online staff credential account. At the time of the visit there were five(5) staff members who did not have complete BFIS accounts. I asked the Pre-Coordinator to email me copies of the twelve(12) missing documents. Of the twelve(12) she provided four(4). Seperate violations were cited related to these missing documents and can be found in this report.This information proves that the Pre-K Coordinator did not have complete staff files but attested that staff files were complete on the backdated notarized form. Corrective Action: The Pre-K Coordinator will provide licensing with a written statement stating that all actions they will take moving forward will be upfront and factual. If this violation is cited again in the future additional licensing action and program monitoring may occur.”

Correction date in the state record: Oct 16, 2025

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Review of BFIS Quality and Credential accounts for Staff A and Staff B determined documentations of qualifications as required by this rule to be missing. Both Staff A and Staff B have been employed by the program for greater than six (6) months. Corrective Action: Submit documentation to Northern Lights at CCV using the cover sheet. Ensure this Licensor is CC'd on that email. Create a system for ensuring documentation is submitted to NL at CCV within the required time frame.”

Correction date in the state record: Feb 13, 2025

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Review of BFIS accounts for Staff A and Staff B determined no professional developments hours for their respective annual periods. Staff A's annual period reviewed was 8/22/23-8/22/24. Staff B's annual period reviewed was 7/1/23-7/1/24. Corrective Action: Have each staff member identified create a plan for completing the fifteen (15) hours missing from their previous period to the fifteen (15) hours required for this period. Create a system for tracking each staff member's annual period and professional development hours completed to ensure compliance with this rule.”

Correction date in the state record: Mar 18, 2025

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“Review of all staff BFIS accounts determined eleven (11) staff have not completed this required training. Corrective Action: By the correction date provided, ensure all eleven (11) staff have completed this training.”

Correction date in the state record: Mar 18, 2025

Regulation 3.4.5.4: When the licensee maintains off-site personnel records, the licensee or designee shall also maintain a legally notarized affidavit onsite, signed by the licensee or designee, testifying that each personnel file required for staff, auxiliary staff, and partner staff contains all records as required in the rules 3.4.5.1 - 3.4.5.3 of these regulations. The licensee shall permit representatives of the Division to have full access to off-site records to verify documentation.

“It was determined during site visit that staff files are maintained off-site at the Supervisory Union office. No affidavit was observed on site. Corrective Action: By the corrective action due date, ensure that an affidavit has been put in place. Create a system for ensuring the affidavit is updated annually.”

Correction date in the state record: Feb 14, 2025

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Review of Associated Parties list with Staff A revealed six (6) staff members on the list left employment with the program more than five (5) days prior to this visit. It was also discovered that two (2) staff comfirmed to start working with the program as of the end of August 2023, but not present at the time of this visit, were not yet listed on the Associated Parties list. Corrective Action: In the BFIS system, enter employment end dates for individuals no longer employed at the program. Submit Records Check Authorization forms for new staff to begin the process of getting them added to the Associated Parties list. Create a system to ensure staffing changes are reflected in BFIS within the five (5) days required by this rule.”

Correction date in the state record: Oct 1, 2024

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“Two new staff members have been working with children and have not submitted the required CDD Record Check Authorization forms. The staff have been working in the classroom since September 1st, 2022. Corrective Action: Immediately have staff fill out the required Record Check Authorization form and submit it to the Child Development Division to be processed. By November 1st, create a system to ensure all new staff members complete the record check process prior to working with children as required by this rule.”

Correction date in the state record: Nov 14, 2022

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“The Associated Parties list was reviewed with the program and it was determined that there were a number of staff that had been active with the program for a timeline between a year to more than 5 business days. Some individuals on the associated parties list were not known to any program staff. This is a violation because it is required to keep the associated parties list up to date to accurately reflect those individuals working in the program, and changes made within five (5) business days of a change. Corrective Action: It is required to review the associated parties list and make any required changes. Develop a plan on how the associated parties list will be kept up to date in the future. Send the developed plan to this licensor for review.”

Correction date in the state record: Mar 23, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“After review of staff BFIS Quality and Credential accounts as well as staff files, it was determined that more than ten (10) staff employed for more than six months did not have up to date BFIS Quality and Credential accounts that reflected qualifications, required trainings, and/or annual professional development. Staff statements indicate that there is no system in place for ensuring BFIS accounts are kept up to date. This is a violation because it is required to have an up to date BFIS Quality and Credential account within six months of hire that reflects qualifications, required trainings, and professional development. Corrective Action: It is required to review all staff BFIS Quality and Credential accounts to determine what is missing from each account. A plan on how accounts will be reviewed and updated as well as a plan on how the BFIS Quality and Credential accounts will be kept up to date in the future is required. The developed plan shall be sent to this licensor for review.”

Correction date in the state record: Mar 23, 2021