Tunbridge Afterschool Program

Regulation 5.22: The Licensee shall maintain hard copy or accessible electronic records for each Staff person, including: * start date * job title * record of education, training, and experience that demonstrates how the Staff member meets the required qualifications for the position * signed and dated statement(s) indicating that the employee has read and understands the Licensing Regulations for Afterschool Child Care Programs * current and dated Individual Professional Development Plan (IPDP) * a copy of the current First Aid and CPR training cards from either the American Red Cross or American Heart Association or other recognized organization(s), as required * a signed and dated statement verifying understanding of the legal requirement to report suspected child abuse or neglect.

“Upon review of staff's BFIS Quality and Credential accounts it was observed that three (3) staff members were missing qualification documents. The program administrator was asked on 2/17/2026 to provide qualification documents for the three (3) staff members by noon on 2/20/2026. No documentation was provided by the specified date. Corrective Action: Submit staff's qualification documentation to Northern Lights and send submission confirmation to the licensor by 3/13/2026.”

Correction date in the state record: Apr 6, 2026

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“Upon review of staff's BFIS Quality and Credential accounts it was observed that two (2) staff members were missing Protecting Vermont's Children training. The program administrator was asked on 2/17/2026 to provide documentation of completed Protecting Vermont's Children training for the two (2) staff members by noon on 2/20/2026. No documentation was provided by the specified date. Corrective Action: Submit staff's completed Protecting Vermont's Children certificates to Northern Lights and send submission confirmation to the licensor by 3/13/2026.”

Correction date in the state record: Mar 18, 2026

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Upon review of staff's BFIS Quality and Credential accounts it was observed that four (4) staff members were missing CPR/First Aid training. The program administrator was asked on 2/17/2026 to provide documentation of completed CPR/First Aid trainings for the four (4) staff members by noon on 2/20/2026. Documentation was provided for only one (1) out of the four (4) staff members. Corrective Action: Submit missing staff members completed CPR/First Aid certificates to Northern Lights and send submission confirmation to the licensor by 3/13/2026.”

Correction date in the state record: Mar 18, 2026

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Upon review of staff's BFIS Quality and Credential accounts it was observed that three (3) staff members were missing orientation training documentation. The program administrator was asked on 2/17/2026 to provide documentation of completed orientation trainings for the three (3) staff members by noon on 2/20/2026. No documentation was provided by the specified date. Corrective Action: Submit staff's completed orientation training certificates to Northern Lights and send submission confirmation to the licensor by 3/13/2026.”

Correction date in the state record: Mar 18, 2026

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Four(4) staff members who have been employed at the program for more than six(6) months do not have up to date BFIS quality and credential accounts. Documents that were missing were required licensing trainings and diplomas or college transcripts. Corrective Action: This licensor provide the staff members names and what documents were missing in an email to the program administrator. Please send the missing documents to Northern Lights at CCV and include this licensor on the email. Ensure that the program is reviewing staff BFIS accounts to ensure they are up to date.”

Correction date in the state record: May 22, 2025

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Three(3) staff members have not completed the fingerprint supported background clearance process and have not received clearance from the Child Development Division to work alone with children. These staff members were not observed alone with children during the visit, but they have roles that may require them to be alone with children. Corrective Action: Work with this licensor and the program's childcare business technician to ensure staff complete the fingerprint supported background clearance process as soon as possible. Create and share with this licensor via email, a system for ensuring staff are completing the fingerprint supported background clearance.”

Correction date in the state record: Apr 30, 2025

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The director was not able to provide the evacuation drill logs during the visit as they were stored on a computer that was not present. The director was given 24 hours to email a copy of the log. The log was not received within 24 hours, it was sent several days after the visit. Corrective Action: Moving forward ensure the fire drill logs are kept on site or electronically accesible in accordance with this regulation. Please email this licensor and explain how future compliance with this regulation will be met.”

Correction date in the state record: May 22, 2025

Regulation 6.3: The staff/child ratio shall not exceed 1:13. When the number of children exceeds 10, another identified Staff person shall be available within immediate proximity on site in order to provide prompt assistance in the event of an emergency.

“Upon Licensor [name] arrival Staff A was in the library with eighteen (18) children. Staff A stated eighteen (18) is the average number of children the program has each day. Another adult was working at a computer in the library. However, based on Licensor's conversation with Staff A, this other adult is not associated with the afterschool program and was not assisting Staff A with any form of child supervision. Staff A further explained that daily they are alone with the children from the end of school at 3:00 to approximately 3:15 when the other program staff are able to arrive. On the day of Licensor [name] visit, Staff A was alone with the children from 3:00 to 3:12 when Staff C arrived. Corrective Action: Create a solution to immediately ensure the program does not exceed the 1 to 13 staff/child ratio. This is a repeat violation.”

Correction date in the state record: Jan 17, 2024

Regulation 13.9: Hand sanitizers shall only be used when running water is not available such as during outdoor play or on field trips.

“Staff A was observed using hand sanitizer on their hands immediately prior to preparing and serving snack. All children were observed being given hand sanitizer by Staff C and using the hand sanitizer immediately prior to eating snack. Staff and children were all in the gym during this time where there is running water in the bathrooms in the hallway outside the gym. Corrective Action: When running water is available ensure children and staff are washing their hands and not using hand sanitizer. Review this rule with all staff.”

Correction date in the state record: Jan 17, 2024

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“Review of BFIS Credential account for Staff B indicated the required mandated reporter training has not yet been completed. Site visit follow up with Program Administrator confirmed training has not been completed by Staff B. Staff B began their employment with the program on 9/19/22. Corrective Action: Ensure Staff B completes this required training by the corrective action due date below. Create a system to track required trainings to ensure completion.”

Correction date in the state record: Apr 19, 2024

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“BFIS Credential accounts for Staff A, Staff B, Staff C and Staff D indicate the orientation required by this rule has not yet been completed. During post site visit follow up communications with Program Administator it was determined a review of staff files confirmed these four (4) staff members have not completed orientation. Staff A and Staff C both began their employment with the program on 9/6/22. Staff B and Staff D both began their employment on 9/19/22. Corrective Action: Ensure completion of orientation by Staff A, Staff B, Staff C and Staff D by the corrective action due date given. Develop a system to monitor required trainings to ensure they are completed.”

Correction date in the state record: Jan 17, 2024

Regulation 6.3: The staff/child ratio shall not exceed 1:13. When the number of children exceeds 10, another identified Staff person shall be available within immediate proximity on site in order to provide prompt assistance in the event of an emergency.

“During a visit on 03/17/2022, Staff A was alone and responsible for the supervision of 21 children for approximately 20 minutes in the gymnasium. 10 of those children were listed as Math Club participants, a club that is not part of the licensed afterschool program. Based on discussions with staff, this occurs every Thursday as Staff B is unable to arrive when the program starts. Staff B usually arrives between 15 and 30 minutes after the program starts. Licensor [name] made the following observations while Staff A was supervising on her own: children left the gymnasium without Staff A's knowledge, exiting through the open exterior door to chase a ball that had rolled out of the gymnasium. The ball rolled out the door as a bus was pulling into a spot next to the exit door.Staff A did notice what happened after about 2 minutes, Licensor [name] maintained visual contact until Staff A intervened. While Staff A was trying to pass out snack, many children were engaged in risky play which included climbing on the metal bleacher railings with an estimated fall height of 6 feet, climbing inside of milk crates that were stored on the stairs near the stage, older children teasing younger children by hiding in a storage closet and opening and shutting the door as the children approached, play was unstructured and resulted in children throwing balls at each other and in an uncontrolled manner, this licensor was hit twice by flying balls and once by a Beyblade( a plastic spinning top toy), many children were walking and running around while eating their snacks. Staff A was not able to adequately supervise all areas of the gymnasium and maintain control as a direct result of the 1:21 adult/child ratio. Corrective Action: Effective immediately the program shall ensure that proper adult/child ratios are adhered to. Effective immediately program staff may not provide supervision of children who are not enrolled in the program.”

Correction date in the state record: Apr 6, 2022

Regulation 4.5: Programs shall implement a system that documents the whereabouts of each child in attendance at all times.

“During the visit it was noted that the gymnasium door was open and children were able to come and go between the outside space and indoor space. Communication between the staff member inside and the 2 staff members outside to discuss how many and which children were in each space was not observed. A staff member, supervising outside, was asked how many children were present as this licensor was unable to get an accurate count due to children moving between spaces. This staff person stated they would need to check the attendance sheet as she was not sure.This staff person was identified as the acting director of the site. The attendance sheet was reviewed and it was noted that 14 children were present at the time the question was asked. Corrective Action: Staff shall know how many children are in their group and will communicate with other staff members when children enter or leave a space. Email this licensor when this regulation has been reviewed with staff and a system has been developed that will ensure staff know how many children are present are in their group and that it is communicated when a child changes locations within the program.”

Correction date in the state record: Mar 8, 2022

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“There are three (3) staff present who are at the program and are not on the program's BFIS Associated Parties list but are on the Associated Parties list at other One Planet program locations and have full background clearances. Corrective Action: Immediately submit record check authorization forms for the three (3) staff who are not reflected on the program's BFIS Associated Parties list. Create a system to ensure that the program's BFIS Associated Parties list is kept up to date when onboarding and offboarding staff. Email this licensor with a description of that system and who will oversee compliance with this regulation moving forward.”

Correction date in the state record: Mar 8, 2022

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“It was determined that three (3) staff members with positions that could require them to be alone with children have not complied with the request to submit to fingerprinting through the Child Development Division. Corrective Action: Immediately schedule appointments for the three (3) staff members identified during the visit as not having completed fingerprinting. Email this licensor when the appointments are made, those three (3) staff members may not be left alone with children until results of their fingerprints have been received and posted in their BFIS accounts.”

Correction date in the state record: Mar 1, 2022

Regulation 4.1: All records, reports, and documentation required by these regulations related to the Afterschool Child Care Program shall be maintained in an up-to-date manner by the Licensee and are subject to inspection by and/or surrender to the Department during regular program hours or upon request by a Department representative. All documentation shall be maintained for one year.

“During the visit staff were asked for the location of the evacuation drill documentation. This licensor was informed that the form could not be located. A drill had not yet been practiced for February. After the visit the program administrator was asked if they knew where the documentation was. The program administrator stated they had reached out to the previous director, who confimred the drills occured, however the documentation was stored electronically and access to the account was no longer possible. Corrective Action: Ensure that documentation is stored in a way in which if a staff member resigns from their position someone within the program will still have access to the documents. Please email this licensor with a description of how the program will ensure that required licensing documentation is maintained and available for inspection as required by this regulation.”

Correction date in the state record: Mar 8, 2022

Regulation 4.4: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the Afterschool Child Care Program, shall be established.

“The attendance sheet for the day of the visit and the preceeding two days of that week did not include arrival or departure times. Currently a check mark is placed next to the child's name on an attendance sheet to indicate that they are present. Corrective Action: Attendance documentation must include the time of arrival and departure from the program. Review this regulation with staff and create a documentation system that includes the arrival and departure time of each child. Email this licensor and confirm that staff have reviewed the regulation and the required times are documented.”

Correction date in the state record: Mar 8, 2022

Regulation 8.13: Staff shall not use profane language or make derogatory or humiliating remarks in the presence of children and families.

“It was determined that Staff X asked Staff Y "Should we hang the kids or hang ourselves?" after taking a rope from children playing with it at the program. This comment was made towards another adult, however one or more children were within hearing distance and overheard the comment. After hearing the comment from the staff, the child reported the incident and disclosed that they were afraid for their safety and the safety of their peers. This is a violation because the comment was inappropriate to be said in the presence of children. Corrective Action: It is required to instruct all staff to speak appropriately in front of children. A plan that outlines how professional conduct will be addressed, with strategies for improvement, that incorporates staff support and supervision of all staff at the program, is required. The plan must be sent to this licensor for review and approval.”

Correction date in the state record: Jul 15, 2021

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“After a review of the Associated Parties List with the Director, it was determined that the Associated Parties List was missing three (3) staff and also listed an additional five (5) staff that were no longer associated with the program. It is required to keep an up to date Associated Parties list, reflecting any changes within five (5) business days. The staff no longer associated at the program that were still listed had been away for a range of approximately five (5) months to over a year, as reported by the Director. Corrective Action: Effective immediately, add any missing staff on the Associated Parties List. By 11/15/2019, ensure the Associated Parties list for the program is up to date and any staff no longer associated with the program are removed. Send an email to this licensor with confirmation when this has been completed.”

Correction date in the state record: Jul 22, 2021

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“It was observed that one staff member at the program, left alone with children, did not have a current background check for the program and was left alone with children as a regular part of the program schedule. This staff person has been present more than five (5) times. A Records Check Authorization form is required prior to working with children at the program. Corrective Action: Effective immediately, ensure that any staff that have not completed a Records Check Authorization form, does so and returns to the Child Development Division. This shall be completed by 11/08/2019 and confirmation will be sent to this licensor when completed along with a plan that outlines how record check forms will be completed upon hiring new staff.”

Correction date in the state record: Jul 22, 2021

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“After a review of onsite staff files and staff BFIS Quality and Credentialing Accounts, it was determined that staff had not completed an approved Child Development Division Orientation. Proof of orientation was missing from staff files onsite, and/or was not available on BFIS Quality and Credentialing accounts. A completed, approved Orientation is required for staff prior to being left alone with children. Corrective Action: By 11/22/2019, develop a plan for completing the required Orientation that meets the established requirements for staff. This plan will include how the Orientation will be documented and conducted. The developed plan will be sent to this licensor for review by 11/22/2019.”

Correction date in the state record: Jul 15, 2021