Orange County Parent Child Center

Regulation 6.2.6.1: Staff shall be able to hear all children of pre-kindergarten age and younger at all times, shall be able to see the children with a quick glance, and shall be able to physically respond immediately.

“A child was observed on program stairs and then again in the lobby area without an adult. The child was brought to the PCC director who returned the child to the classroom prior to classroom staff identifying that the child was missing. The child passed two doors to outside and was found in a public lobby. A similar incident happened in the program approximately four (4) months prior. Corrective Action: Create a plan identifying concrete changes that have or will be implemented to ensure that this does not happen again in any classroom. Submit the plan to kristy.haapala@vermont.gov for approval.”

Correction date in the state record: May 5, 2025

Regulation 5.4.1.1: The licensee shall ensure that each child, except school-age children, has an individual crib, port-a-crib, cot, mat, or bed that is safe for the child's age and development, in good repair, and used by only one child each day. No child shall nap directly on the floor or on furniture not designed for sleeping. Cribs or port-a-cribs shall be used for children under twelve (12) months of age. Children shall not nap in cribs or port-a-cribs if they are physically able to climb out unassisted.

“It was determined based on interviews with program staff members A, B and C that Child A fell asleep in Staff C's lap, was placed sleeping onto the floor and remained sleeping on the floor for approximately ten (10) minutes. Further interviewing determined at no time was a nap mat set out for Child A. Corrective Action: Ensure no child is napping or sleeping directly on the floor. Ensure any child that falls asleep on the floor is transitioned immediately to a mat, crib or cot as identified by this rule. Review this rule at the program's next staff meeting to ensure staff understanding.”

Correction date in the state record: Mar 17, 2023

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“A review of the staff BFIS Quality and Credentialing accounts shows that multiple staff at the program, who have worked at the program for longer than six (6) months, have incomplete BFIS Quality and Credentialing accounts. Corrective Action: Submit missing documentation to Northern Lights @CCV. Develop a system to ensure that within 6 months of hire staff have required training and educational documentation in their BFIS quality and credential accounts.”

Correction date in the state record: Mar 14, 2022

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Review of the program staff's BFIS accounts reflected that 7 staff members who are required to complete orientation have not. The program had a recent change in director, at the time of this report the program was continuing to look for documents but admitted that some of the staff missing orientation in BFIS have not completed it. Corrective Action: Staff who are required to complete orientation and have not done so shall immediately complete the training. Ensure moving forward that all staff including substitutes complete the required orientation training. Email this licensor when the identified staff have completed the orientation training.”

Correction date in the state record: Mar 14, 2022

Regulation 6.2.8.4.2: In the event that the concerns cannot be resolved, written notice to the child's parent(s) is required with at least five (5) days' notice prior to expulsion.

“A child was expelled from the program and the parents were not provided with a written notice at least 5 days prior to his last day. Corrective Action: Develop and then submit to this licensor a program improvement plan describing how the program will ensure parents are given notification of expulsion that meets the requirements of this regualtion.”

Correction date in the state record: Feb 11, 2020

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Upon review of the associated parties list with the Executive Director and Director of the program, it was determined that there were a total of 10 individuals listed on the associated parties list that were no longer affiliated with the program. These individuals had left the program that ranged n time frame from a year to 2 months since being at the program. It is required to keep the Associated Parties list up to date within 5 business days of any changes. Corrective Action: By 11/05/2019, update the program's associated parties list, removing any individuals that are no longer associated with the program. In the future, ensure that the Associated Parties list is updated within 5 business days of anyone leaving or coming to the program.”

Correction date in the state record: Jun 16, 2020

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Upon review of staff BFIS Quality and Credential accounts, it was determined that 8 staff who have been employed at the program longer than 6 months who did not have complete and up to date BFIS Quality and Credential account as required. Information on qualifications, and required tranings such as the orientation and mandated reporter training, were missing. It is required for staff employed within six mnoths to have a complete and up to date BFIS Quality and Credentialing Account. Corrective Action: By 11/05/2019, ensure that staff BFIS Quality and Credentialing Accounts are reviewed to determine what is missing. Create a plan to ensure BFIS Accounts are reviewed and that missing items are identified. The plan will include information on how information will be sent forward for entrance into Northern Lights and how BFIS Quality and Credentialing Accounts will be kept up to date in the future. The plan will be sent via email to this licensor for review by 11/05/2019.”

Correction date in the state record: Jul 30, 2020