South Royalton Afterschool Program

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff B and staff C were hired in January of 2025 and letters were sent notifying the program that Staff B and C need to complete fingerprinting through the Child Development Division. Staff B was fingerprinted after the licensing visit and Staff C was fingerprinted in August of 2025. This is a repeat violation that was cited during the licensing visit on 09/17/2024. Corrective Action: Please keep Staff B and Staff C's fingerprint receipts in their staff files. This is a repeat violation and a program improvment plan is required. The plan will clearly explain the steps that the program will take to ensure staff are setting up fingerprint appointments as soon as the program receives the fingerprint notification letter.”

Correction date in the state record: Oct 2, 2025

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Staff A was hired on 11/18/2024 and was working in the classroom the day of this visit. This licensor was emailed a copy of the orientation template after the visit and it reflected that Staff A completed orientation on 09/17/2025 which was after this licensing visit. It is required that staff complete orientation when they are hired and are not to be alone with children until they complete orientation. This is a repeat violation that was cited on 09/17/2024. Corrective Action: Staff A completed the orientation after the visit and therefore that part of the corrective action is met. However, this is a repeat violation which will require the completion of a program improvement plan. The plan will clearly explain the steps the program will to take to ensure future compliance with this regulation.”

Correction date in the state record: Jan 14, 2025

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“During the visit, Staff B and Staff C were observed to be left alone with groups of children on the playground. Neither Staff B or Staff C had received a final clearance letter from the Division based on a fingerprint supported background check. Corrective Action: Immediately ensure that staff who have not yet received final clearance to be left alone with children based on a fingerprint supported background check, are consistently within eye sight and ear shot of an individual who has received fingerprint clearance at all times moving forward. Additionally, the individual responsible for the oversight of the uncleared individual, shall be aware of their responsibilities to oversee said staff.”

Correction date in the state record: Nov 6, 2025

Regulation 5.36: The Program Administrator or designee shall ensure a minimum of 4 hours of annual Professional Development Activities for new and returning Afterschool Aides related to the attainable goals defined in each Aide's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid Training.

“A review of staff files and staff BFIS accounts reflected that Staff D had not completed at least four hours of annual professional development. Staff D has worked with the program for more than 12 months. Corrective Action: Immediately plan to have Staff D complete four hours of professional development related to the attainable goals defined in each Aide's Individual Professional Development Plan (IPDP) by 09/01/2025. This shall be in addition to the four hours of professional development for 12/29/24 through 12/28/25. Send the identified professional development hours and dates of the trainings or intended dates for completing online trainings, along with an explanation of how the trainings relate to Staff D s IPDP goals.”

Correction date in the state record: Dec 3, 2025

Regulation 5.3: Afterschool Child Care Program Staff shall meet or exceed the following qualifications: be at least eighteen years of age and have a high school diploma or equivalent.

“A review of staff files and BFIS credential accounts reflected that Staff A did not have documentation of qualifications for their position. As of 07/24/2025, the program was not able to make documentation of Staff A s Qualifications as Program Staff available for review. Corrective Action: Immediately plan to have Staff A submit documentation of qualifications in the form of their highest level of education, with a cover sheet to Northern Lights at CCV. Develop a system which will ensure qualification documents are collected upon hire, kept in on site personnel files, and submitted to Northern Lights at CCV in a timely manner to ensure up-to-date BFIS credential accounts moving forward. Include details of what system will be used, who will be responsible for maintaining the system, communication with staff, submissions to Northern Lights at CCV, and monitoring all staff BFIS credential accounts, including communication with Northern Lights at CCV when documents do not post to accounts as expected.”

Correction date in the state record: Nov 6, 2025

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Review of BFIS Quality and Credential accounts revealed six (6) staff members accounts do not contain the required documentation as outlined by this rule. All six (6) staff have been employed with the program for more than six (6) months. This is a repeat violation. Corrective Action: By the corrective action due date submit all required documentation to Northern Lights at CCV using the cover sheet. Ensure this Licensor is CC'd on all submissions to NL @ CCV. Create a system for ensuring BFIS accounts are up to date with all documentation.”

Correction date in the state record: Nov 8, 2024

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“BFIS account for substitute Staff A shows they have not completed the fingeprinting process. Staff A began working for the program on 1/14/22. A letter advising Staff A of this requirement was generated and issued on 1/14/22. Review of Associated Parties list during this visit confirmed Staff A is still employed with the program. Corrective Action: Provide a receipt showing fingerprinting has been completed, or a date for which an appointment has been scheduled.”

Correction date in the state record: Oct 11, 2024

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Based on review of staff credential accounts in BFIS, it is determined that twelve (12) staff identified by the program as being counted in ratios and/or left alone with children, who have not completed or are not current with this required training. All twelve (12) staff have been employed with the program for more than three (3) months.This is a repeat violation. Corrective Action: Submit dates in which staff identified as not being in compliance with this rule are scheduled to complete this training. Create a system for tracking to ensure staff are completing this training and maintaining their certification as required by this rule.”

Correction date in the state record: Jan 14, 2025

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Review of BFIS determined eleven (11) staff identified by the program as being counted in ratio and/or left alone with children, have not completed this required training. This is a repeat violation. Corrective Action: By the corrective action due date ensure staff in need of completing this training have done so. Create a system for tracking trainings to ensure staff complete this as required.”

Correction date in the state record: Jan 14, 2025

Regulation 3.4.5.4: When the licensee maintains off-site personnel records, the licensee or designee shall also maintain a legally notarized affidavit onsite, signed by the licensee or designee, testifying that each personnel file required for staff, auxiliary staff, and partner staff contains all records as required in the rules 3.4.5.1 - 3.4.5.3 of these regulations. The licensee shall permit representatives of the Division to have full access to off-site records to verify documentation.

“Staff files were determined to be maintained off site at the Supervisory Union office. Observation during stie visit as well as post site visit follow up determined program does not have an updated affidavit on site as required. Corrective Action: By the corrective action due date given, ensure that an affidavit meeting all the requirements of this rule is in place at the program.”

Correction date in the state record: Jan 14, 2025

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“Review of all staff BFIS credential accounts determined there are twelve (12) staff identified by the program as being counted in ratio and/or left alone with children that have not completed this required training. This is a repeat violation. Corrective Action: Ensure all staff needing to complete this training have done so by the corrective action due date. Create a system for tracking training to ensure this training is completed as required by this rule.”

Correction date in the state record: Jan 14, 2025

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Review of BFIS accounts for Staff A and Staff B reveal both staff have yet to complete the fingerpritning process. Staff A began their employment with the program on 8/21/22 and was issued a letter advising them of fingerprinting requirement on 9/8/22. Staff B has been employed with the program since 9/19/22 and was issued a letter advising them of fingerprinting requirement on 9/29/22. Corrective Action: By the corrective action due date below provide either receipts showing that fingerprinting has been completed for these staff members or advise when appointments for fingerprinting have been scheduled for”

Correction date in the state record: Sep 5, 2024

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Staff B began their employment with the program on 9/8/22. Review of credential accounts for both Staff B, as well as follow up email correspondance with the program, determined Staff B has not obtained their CPR and First Aid certification trainings. Corrective Action: Staff B is to complete CPR and First Aid training by the corrective action due date given. Create a system to ensure all new staff complete this requirement within six (6) months of being hired.”

Correction date in the state record: Jul 3, 2024

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“Review of BFIS Credential accounts, as well site visit follow up email exchange with program determine Staff A and Staff B have not yet completed the training required by this rule. Staff A began their employment with the program on 9/19/22 and Staff B begain their employment with the program on 9/8/22. Corrective Action: Ensure both Staff A and Staff B complete the required training by the corrective action due date given. Create a system to ensure all new staff complete this training within one month of their date of employment.”

Correction date in the state record: Jul 3, 2024

Regulation 3.1: The Licensee shall be responsible for compliance with all state and federal laws pertaining to the safety and well-being of children in licensed care.

“A review of staff BFIS quality and credential account and staff files reflected that Staff A and Staff B were not yet certified in infant and child CPR and pediatric first. The Director confirmed that Staff A and Staff B had not yet become certified in CPR and first aid. Staff A and Staff B have worked with the program for more than 3 months. Staff A and Staff B were present and working with children during the visit. This is a repeat violation. Corrective Action: Immediately plan to have Staff A and Staff B complete pediatric first aid and infant and child CPR certifications and submit the certificates of completion to Northern Lights at CCV with cover sheets. If you need assistance locating approved CPR and first aid certification courses, you may reach out to your Northern Lights at CCV resource advisor, [name], at 802-885-8372 or amelia.struthers@ccv.edu. Develop a system which will prompt you to ensure that all staff complete approved CPR and first aid certifications within 3 months of hire and maintain those certifications in a manner which ensures the certifications do not expire moving forward. As this is a repeat violation, include details of whom will be responsible for informing staff of this requirement, who will develop a tracking system and be responsible for maintaining the system, who will maintain communication with staff until the certifications are complete and when the certification are due for renewal, and who will be responsible for submitting the certifcates of completion to Northern Lighst at CCV in a timely manner.”

Correction date in the state record: Jul 26, 2022