Magic Mountain Children's Center

Regulation 5.2.1.8: Staff shall wash the hands of children who are unable to wash their own hands and provide developmentally appropriate guidance and supervision to help children learn and practice healthy hand washing.

“In the infant room, staff member B did not wash their hands or assist in washing the infant's hands after changing a diaper. In the preschool room, staff member C did not wash their hands before changing a diaper. Corrective Action: Immediately instruct staff to always wash hands their hands before and after changing a diaper and assist children in washing their hands after having their diapers changed. Submit an email to the licensor on how staff have been instructed to wash hands of children when required and how staff will be supervised to ensure handwashing is occurring when necessary by 2/27/2026.”

Correction date in the state record: Mar 9, 2026

Regulation 6.2.7.6: Profanity and obscene language shall not be used in the CBCCPP while children are present.

“Staff member A said "I fucking see you" with children present. Corrective Action: Staff member A must complete a Northern Lights sponsored training that addresses appropriate behavior and conduct in a classroom environment. The training title, date of enrollment, and date of anticipated completion must be submitted and approved by the licensor by end of business day 2/27/2026. The certificate of completion must also be submitted to Northern Lights and the licensor once the training has been completed.”

Correction date in the state record: Mar 5, 2026

Regulation 5.2.1.1: CBCCPP staff shall ensure that adults and children wash their hands: * Upon arrival at the CBCCPP; * Before they eat, prepare or handle food; * Before and after handling raw meat; * Before feeding children; * After toileting or diapering; * After cleaning; * After taking out the garbage; * After handling animals; and * After outdoor play.

“Children in the infant room had their hands wipe with a wash cloth or diaper wipe following diaper change and before meal. It was confirmed by staff that children in the infant group do not wash their hands as required by this rule. Wipes with washcloth or diaper wipes are used instead. Corrective Action: As required at the end of the visit, the practice of wiping hand is to be replaced with handwashing. Review with all staff the required steps and times for child to wash hands. Send an email to Licensing Field Specialist Crawford confirming the practice change and that staff have been trained upon the requirement.”

Correction date in the state record: May 22, 2025

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“The emergency evacuation drill practices of the program do not meet the requirements of this rule. Having children stop at the door and not exit the building does not constitute a completed drill. Staff confirm that evacuation drills stop at the door during the winter months. Corrective Action: Conduct complete emergency evacuation drills including walking to the designated meeting spot. Send a plan to Licensing Field Specialist Crawford that explains the revised evacuation drill practices and confirms the requirements have been reviewed with staff.”

Correction date in the state record: May 22, 2025

Regulation 6.1.2.1: Except as specified in rule 6.1.2.2 of these regulations, children shall be provided opportunities for moderate to vigorous play and gross motor activity outdoors on the premises or within a safe walking distance of the CBCCPP for at least sixty (60) minutes each day. For programs that operate less than four (4) hours per day, staff shall ensure that children are provided at least thirty (30) minutes of outside physical activity each day.

“Outside time for the infant age group is not occurring regularly. Staff confirm that the youngest children in care have scheduled outside time only in spring, summer and fall. It was confired during this visit that the youngest infants have not gone outside since early November 2024. Corrective Action: Develop a plan to ensure all children have outside time as required by this rule. Include in this plan, what outside time will entail for the infant/non-mobile children and what resource will be used to determine it is safe to go outside due to weather conditions in the winter months. Include in this plan, how and when this expectations was reviewed with staff and parents. Send this plan to Licensing Field Specialist Crawford.”

Correction date in the state record: May 22, 2025

Regulation 5.10.1.1.3: Furniture and equipment shall be sturdy. Furniture and equipment that present a tipping or falling hazard shall be secured.

“A shelf that is approximately 4 feet high posed as a tipping hazard and moved easily. This shelf is in the toddler classroom and had teacher supplies including notebooks and was located where children wash their hands. Corrective Action: Immediately secure the shelf to the wall to prevent a tipping hazard.”

Correction date in the state record: May 24, 2022

Regulation 3.4.3: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided.

“The preschool classroom has six (6) children sign in on their Bright Wheel attendance and there were seven (7) children in care. The teacher stated the seventh child arrived at approximately 10:00 and the child was not signed in till after 11:30 when the Licensor questioned the attendance. This violation was cited previously on 6/29/2017, 1/2/2020 and 3/2/2020. Corrective Action: Immediately ensure daily attendance is recorded when each child arrives and departs each day for each classroom. By 5/25/2022, submit a program improvement plan with how staff will be trained to accurately document attendance when children arrive and depart each day.”

Correction date in the state record: May 24, 2022

Regulation 7.3.1.3: The program director of a CBCCPP licensed to serve thirteen (13) - fifty-nine (59) children shall be qualified as a teacher associate, and shall have completed either: * A Vermont Early Childhood and Afterschool Program Director Step One (1) Certificate; or * Successful completion of a three (3) college credit course in program management for early care and education or for school age care and education, or in staff supervision related to early care and education of children; and a three (3) college credit course in curriculum.

“A variance was received by the program on 9/1/2020 for the director to be in the director position until a 3-credit college course in program management or staff supervision was completed. This variance expired on 1/2021 and an extension for this variance was approved for a program management or staff supervision course to be completed by 1/1/2022. During this licensing visit, the director stated she has not completed a program management or staff supervision course to meet director qualifications as stated in this rule. Corrective Action: By 5/26/2022, submit a corrective action plan which identifies the date and name of the course that will be completed that meets program management or staff supervision.”

Correction date in the state record: May 24, 2022

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“The fire drill documentation and confirmation from staff, confirmed the program has not conducted fire drills monthly. The fire drill documentation confirm fire drills were missing in the months of July, August and October 2021 and January and February 2022. Corrective Action: Conduct two fire drills in the month of May and two fire drills in the month of June then monthly there after to meet compliance to this rule. By 5/25/2022 submit a program improvement plan with how fire drills will be conducted monthly.”

Correction date in the state record: May 24, 2022

Regulation 6.2.7.2: Staff's expectations of children's behavior and responses to children's behavior shall be appropriate to each child's level of development and understanding. Guidance shall be designed to meet the individual needs of each child.

“Staff A witnessed Staff B grab Child A's arm and agressively push his arm down and tell him to go to friggin sleep.Staff A stated that Staff B appeared frustrated that Child A was running his fingers down the rungs of a piece of furniture. Additionally Staff C and Staff D have witnessed inappropriate tone and language used in reponse to children's behaviors.Staff A was hired on 04/14/2021 and was terminated on 05/28/2021 due to the interaction with Child A. Corrective Action: Ensure that staff members understand developmentally appropriate expectations of children's behavior.”

Correction date in the state record: Jun 11, 2021

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“A review of staff BFIS Quality and Credentialing accounts reflected that Staff A, B, C and D have not yet submitted to fingerprinting. THIS IS A REPEAT VIOLATION. Corrective Action: Immediately plan to have Staff A, B, C and D submit to fingerprinting at a location identified by the division. If you need assistance identifying an acceptable fingerprinting location or with aquiring the Fingerprinting Letter sent by the division, you may reach out to your Child Care Business Technician, [name] at (802)241-0812. Include in the Program Improvement Plan the dates and times of scheduled fingerprinting appointments for Staff A, B, C, and D and a written detailed system for ensuring that all new staff are fingerprinting in a timely manner and all current and new staff submit records check authorization forms to the division and submit to fingerprinting at least once every 5 years moving forward.”

Correction date in the state record: Mar 20, 2020

Regulation 3.4.4.1: The program director shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the CBCCPP. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the CBCCPP and the days and hours the child is regularly scheduled to attend the CBCCPP; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the CBCCPP; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone number of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the CBCCPP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the CBCCPP to transport the child, if transportation is provided, as required in the rule 5.10.6.6.1 of the regulations; * Written permission from parents for the child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.6.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

“The acting director stated that no parents had brought in any new paperwork and none of the children's files had been updated with immunization records or General Health Exam forms since the last compliance visit on 01/02/2020. THIS IS A REPEAT VIOLATION. Corrective Action: Include in the Program Improvement Plan details of communication with parents regarding the required documents for their child/ren's files, the dates that this communication will happen, and the timeline that will be provided to families for submitting the required paperwork, as this is a repeat violation. Also inlcude the name/s of whom will be responsible for continued communication with families and ensuring that the required documents are collected and placed in children's files. Include details of a system which will be created and implemented moving forward to ensure that all children's files are complete on admission and kept up-to-date moving forward.”

Correction date in the state record: Mar 20, 2020

Regulation 6.2.4.1: The licensee shall ensure that the CBCCPP has at least one (1) staff member who meets the qualification for the position of program director and that the program director is present at the CBCCPP at least 60% of the hours of operation.

“The acting director stated that she is not qualified as director and was ask to step in provisionally when the last director left to allow the board time to hire a new director. The acting director stated that she was briefly trained on payroll and submitting subsidy paperwork, but no other training was provided. The acting director stated that a new Director, [name], has been hired and will begin on 03/09/2020. The qualifications for Jamie are unknown as she is not yet on the staf list for the program. THIS IS A REPEAT VIOLATION. Corrective Action: Include in the Program Improvement Plan the name of the person who will be assigned as full-time director, who will submit the records check form for that person, and a timeline for submitting qualifying documetation for the new director to Northern Lights at CCV, as this is a repoeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 6.2.1.4: Staff who are qualified as defined in the rules in section 7.3 of these regulations, meet professional development requirements as defined in the rules in section 7.4 of these regulations, and are physically present and working with children may be counted in staff/child ratios.

“A review of staff files and BFIS Quality and Credentialing accounts reflected that the staff do not have adequate qualifications for the positions to which they are assigned. There are no current staff members qualified as at least teacher associates. THIS IS A REPEAT VIOLATION. Corrective Action: Include in the Program Improvement Plan the details of how staff will become qualified for the positions they are assigned, how at least one full-time staff member in each classroom will become qualified as at least a teacher associate, a timeline for submitting variance requests for these staff members, the people who will be involved in ensuring proper training, contacting Northern Lights at CCV regarding training and coursework, and the qualified person whom will be responsible for the oversight of these classrooms and staff members until such a time when staff are qualified as required, as this is a repeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 2.3.11.5: The licensee shall be responsible for compliance with all applicable state and federal laws even when they are more stringent than the rules in this set of CBCCPP regulations.

“A review of staff files revealed that staff A, B, and C did not have current certifications in pediatric first aid and infant and child CPR. THIS IS A REPEAT VIOLATION. Corrective Action: Immediately plan to have staff A,B, and C complete certifications in pediatric first aid and infant and child CPR. If you need assistance finding a first aid and CPR course, you may reach out to your Northern Lights at CCV (NLCCV) resource advisor, [name] at (802) 885-8374 or amelia.struthers@ccv.edu. Create a Program Improvement Plan which includes the time(s) and date(s) of the first aid and CPR course(s) which staff A, B, and C will attend and which addresses a system for ensuring that all new staff become certified in pediatric first aid and infant and child CPR within 3 months of hire and that all staff remain currently certified moving forward, as this is a repeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff BFIS Quality and Credentialing accounts reflected that all staff were missing documentation, verification of qualifications, and/or professional development documents. The acting director stated that no one was made aware of the violations of the last compliance visit and no one had submitted any new documents to Northern Lights at CCV to be added to Quality and Credentialing Accounts. THIS IS A REPEAT VIOLATION. Corrective Action: Include in the Program Improvement Plan the details of how and when required documentation will be submitted to Northern Lights at CCV, who will be responsible for submitting these documents, the timeline for submission of documents for all staff, who will be responsible for holding staff accountable for timely submission of required documentation, and a written ongoing system for ensuring that all required documents are sent to Northern Lights at CCV in a timely manner moving forward, as this is a repeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 6.2.1.3: The program director shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day.

“Staff A and Staff B stated that on 02/13/2020, the program was over ratio. Staff A and B stated the following: On the morning of 02/13/2020, 12 children were in care, including 2 children under 24 months, 6 two year old children and 5 preschool age children. There were 3 staff, Staff B, C, and D, available. At approximately 10:30, one parent arrived and picked up her 8 month old child. At approximately 11:00, Staff D took her 2 year old child and left. This left Staff B and C with 10 children, includng 1 infant, 4 2 year old children and 5 preschool age children. Staff D did not return. Staff B contacted all substitutes, but no one was available. Staff B contacted the board immediately to let them know that staff D had left and that the program was over ratio. The board did not make a plan, send any help ,or call any parents to pick up their children. THIS IS A SERIOUS VIOLATION. Corrective Action: Include in the Program Improvement Plan a system for ensuring that the program remain in ratio according to the charts provided in regulation at all times, who will be responsible for ensuring proper ratios, contacting substitutes, contacting families, and contacting the division to report instances of serious non-compliance moving forward, as this is a serious violation.”

Correction date in the state record: Mar 20, 2020

Regulation 3.4.3: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided.

“Upon arrival, there were 9 children in care in the Preschool room and only 8 children were signed in. There were also 4 children in care in the infant room and only 2 were signed in. THIS IS A REPEAT VIOLATION. Corrective Action: Include in the Program Improvement Plan a system for ensuring that children are signed in when they arrive and signed out when they leave. This system should include details of who will be responsible for training staff members on proper attendence procedures and who will provide oversight to ensuring that all staff are keeping accurate attendence records each day, as this is a repeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 6.1.2.1: Except as specified in rule 6.1.2.2 of these regulations, children shall be provided opportunities for moderate to vigorous play and gross motor activity outdoors on the premises or within a safe walking distance of the CBCCPP for at least sixty (60) minutes each day. For programs that operate less than four (4) hours per day, staff shall ensure that children are provided at least thirty (30) minutes of outside physical activity each day.

“The acting director stated that the children are not getting outside to play everyday due to being short staffed. The acting director stated that children are getting outside approximately 3 times or less per week. THIS IS A REPEAT VIOLATION. Corrective Action: Include in the Program Improvement Plan details of the proposed daily schedule, who will be responsible for ensuring that each group of children is provided with opportunities for moderate to vigorous play and gross motor activities outdoors for at least 60 minutes every day, a plan for assisting staff in transitioning children to outdoor play, a system for ensuring sufficient staffing or other organized systems to assist staff in transitioning children to outdoor play, and who will be responsible for monitoring that this is happening consistently, as this is a repeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 6.1.6.1: A developmentally appropriate system for observing, assessing and documenting each child's learning and growth shall be implemented.

“The acting director stated that there was no discussion about implementing a system for observing, assessing and documenting each child's growth prior to the departure of the last Director and that there is currently no system being used. THIS IS A REPEAT VIOLATION. Corrective Action: Include in the Program Improvement Plan who will research developmentally appropriate systems for observing, assessing and documenting each child's growth, a timeline for choosing a system, training the staff on the use of the system and a timeline for fully implementing the system in all classrooms, as this is a repeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 2.8.1: The licensee shall post site visit reports as directed, notices of violations, or notices of regulatory action for no fewer than fifteen (15) days following receipt by the CBCCPP in a place where the information is clearly visible to parents.

“The acting director stated that the site visit report for 01/02/2020, containing violations, was not posted for parents or staff for any amount of time. Corrective Action: Include in the Program Improvement Plan how and when the documents from the site visit on 01/02/2020 will be posted for in an area that is clearly visible to parents, and when the documents from this visit, including a serious violation, will be sent to all enrolled families. Also include who will be responsible for printing, posting and sending these reports and how the reports will be delivered to the board for review, as they include repeat and serious violations.”

Correction date in the state record: Mar 20, 2020

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“A review of BFIS Quality and Credentialing Accounts showed that four staff members had not yet submitted to fingerprinting. Corrective Action: Immediately plan to have Staff A, Staff B, Staff C and Staff D submit to fingerprinting and ensure that they do not work alone with children until you have confirmation that the fingerprinting has been completed and shown satisfactory results. Include in your program improvement plan, a system that will prompt you to ensure that each new staff member submit to fingerprinting upon hire in a timely manner, and that all staff members submit to fingerprinting every five years as required.”

Correction date in the state record: Mar 20, 2020

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff BFIS Quality and Credentialing Accounts reflected that all staff were missing documentation, verification of qualifications, and/or annual professional development documentation; including documentation of completing an Orientation training, Mandated Reporter training, and up-to-date CPR and first aid certificates. During the visit, the director was not able to provide this documentation from staff files. Corrective Action: Immediately plan to have all staff members complete Orientation training, Mandated Reporter Training, CPR and first aid, and at least 15 hours of annual professional development. Upon completion, have each staff member send these documents, along with all required qualification documentation, with a cover sheet, to Northern Lights at CCV. If you need assistance with submitting documentation to Northern Lights at CCV, you may reach out to your Northern Lights at CCV resource advisor, [name], at (802) 885-8374 or amelia.struthers@ccv.edu. Include in your program improvement plan, a system which will prompt you and/or your staff members to complete and submit all required docuemntation to Northern Lights at CCV in a timely manner moving forward.”

Correction date in the state record: Mar 20, 2020

Regulation 5.10.4.5.6: Exterior stairs, walks, ramps and porches shall be cleared of ice and snow or other environmental hazards that may block exits.

“The exit door and ramp from the infant room was blocked by large amounts of ice and snow that would prevent a safe exit. Staff members and the director stated that this exit was considered an emergency exit. Corrective Action: Immediately plan to clear all ice and snow from all stairs, ramps and porches. Include in your program improvement plan, a system for ensuring that all exits are consistently cleared during the hours of operation.”

Correction date in the state record: Mar 20, 2020

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“The director reviewed the list of staff members on the program's BFIS account. Of the 41 listed staff members, only 10 currently work at the program. The director stated that some of the staff members had not worked at the program in several years. Corrective Action: Immediately plan to go through the current staff list on the program's BFIS account and to assign an end date to any staff member who no longer works at the program. Include in the program improvement plan, a system that will prompt you to record staff changes within 5 days of their departure moving forward.”

Correction date in the state record: Mar 20, 2020

Regulation 6.1.6.1: A developmentally appropriate system for observing, assessing and documenting each child's learning and growth shall be implemented.

“The director stated that the program is not consistantly using a system for observing, assessing and documenting each child's learning and growth. Corrective Action: Immediately plan to research systems for assessing and documenting each child's growth and learning, and choose a system to begin using within the program. Include in your program imporvement plan, a system for training staff on the system that you choose and a timeframe for implementing the system consistently program wide.”

Correction date in the state record: Mar 20, 2020

Regulation 3.4.4.1: The program director shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the CBCCPP. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the CBCCPP and the days and hours the child is regularly scheduled to attend the CBCCPP; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the CBCCPP; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone number of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the CBCCPP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the CBCCPP to transport the child, if transportation is provided, as required in the rule 5.10.6.6.1 of the regulations; * Written permission from parents for the child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.6.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

“A review of children files reflected a lack of immunization records and general health exam forms. Six files were reviewed, 1 file included a completed General Health Exam form and 2 files included immuniaztion records. THIS IS A REPEAT VIOLATION. Corrective Action: Immediately plan to collect Immunization Records and General Health Exam forms for every enrolled child. Include in the program improvement plan, a system for collecting immunization records and General Health Exam forms for each newly enrolled child in a timely manner and to maintain up-to-date imunization records and complete files for all children moving forward, as this is a repeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 5.10.4.5.1: The program director shall ensure that the CBCCPP, its furnishings, and toys are kept in a clean and orderly condition.

“The vinyl couch in the toddler room and the large foam climbing blocks in the preschool room had many tears and worn areas causing areas of foam to be exposed. These items are no longer non-porous or easy to clean. Corrective Action: Immediately plan to repair or replace the vinyl couch and the large foam blocks. Include in your program improvement plan, a system for checking, repairing or replacing worn items in a timely manner moving forward.”

Correction date in the state record: Mar 20, 2020

Regulation 3.4.3: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided.

“Upon arrival, there were 5 children present in the toddler room. None of these children were recorded on the attendence sheet for the day. THIS IS A REPEAT VIOLATION. Corrective Action: Immediately plan to record the time of each child's arrival and departure in a timely manner each day. Include in the program improvement plan, your plan for training staff on the importance of attendence, a system which will prompt them to record each child's arrival and departure in a timely manner, and details regarding your plan to do consistent, routine check-ins to ensure accuracy of attendence records moving forward, as this is a repeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 2.3.11.5: The licensee shall be responsible for compliance with all applicable state and federal laws even when they are more stringent than the rules in this set of CBCCPP regulations.

“A review of staff BFIS Quality and Credentialing accounts and staff files, reflected that one staff member was currently certified in CPR and first aid. The director stated that the new staff members had not completed CPR and first aid training within 3 months of hire and that most of the other staff members had not remained currently certified. The director stated that there was an upcoming training set up for the month of January and that all staff members were supposed to attend. Corrective Action: Immediately plan to have all staff members complete CPR and first aid trianing. If you need assistance finding CPR and first aid trainings, you may reach out to your Northern Lights at CCV resource advisor, [name], at (802) 885-8374 or amelia.struthers@ccv.edu. Include in your program improvement plan, a system which will prompt you to ensure that all newly hired staff complete CPR and first aid training within 3 months of hire and that all staff members remain currently certified moving forward.”

Correction date in the state record: Mar 20, 2020

Regulation 6.2.1.4: Staff who are qualified as defined in the rules in section 7.3 of these regulations, meet professional development requirements as defined in the rules in section 7.4 of these regulations, and are physically present and working with children may be counted in staff/child ratios.

“A review of staff BFIS Quality and Credentialing accounts and staff files reflected that there staff did not have adequate qualifications for the positions to which they were assigned. Most staff members appeared to have little to no qualifying documentation available. With the exception of the director, there were no staff members that appeared to have qualifications as teacher associate. THIS IS A REPEAT VIOLATION. Corrective Action: Immediately plan to have all staff members send in qualifying documentation with a cover sheet to Northern Lights at CCV. If you need assistance with submitting documentation to Northern Light at CCV, you may reach out to your Northern Lights at CCV resource advisor, [name] at (802) 885-8374 or amelia.struthers@ccv.edu. Include in your program improvement plan the details of how you will work with the board to review qualifications of staff members, plan for additional training or coursework and/or submit variance requests for staff to maintain at least minimal staffing qualification requirements moving forward, as this is a repeat violation.”

Correction date in the state record: Mar 20, 2020

Regulation 4.3.1: Every parent shall be offered an opportunity to participate in formal or informal parent conferences at least two (2) times every 365 days to discuss children's learning, development, and interactions in the CBCCPP. Staff will invite parents to share information about the child in his/her home environment and to provide input to the CBCCPP environment. CBCCPP staff with primary responsibility for the child shall participate in parent conferences.

“The director stated that family conferences have not been offered to families since early 2018. Corrective Action: Include in your program improvement plan a system for offering conferences at least two times per year for every family and to make the families aware of this offering.”

Correction date in the state record: Feb 3, 2020

Regulation 6.1.2.1: Except as specified in rule 6.1.2.2 of these regulations, children shall be provided opportunities for moderate to vigorous play and gross motor activity outdoors on the premises or within a safe walking distance of the CBCCPP for at least sixty (60) minutes each day. For programs that operate less than four (4) hours per day, staff shall ensure that children are provided at least thirty (30) minutes of outside physical activity each day.

“The staff members and the director stated that the infants do not always get outside in the winter and that when they do, it is generally just for a walk in the stroller. The staff stated that this the biggest reason for this is that children do not have proper winter gear with them each day, so they use blankets to bundle them in a stroller for walks. Corrective Action: Immediately plan to ensure that all families bring proper outdoor gear every day and that all children are provided oportunities for gross motor activities outdoors for at least 60 minutes each day, with the exception of days that present with extreme weather.”

Correction date in the state record: Feb 3, 2020

Regulation 6.2.4.1: The licensee shall ensure that the CBCCPP has at least one (1) staff member who meets the qualification for the position of program director and that the program director is present at the CBCCPP at least 60% of the hours of operation.

“A review of the director's BFIS Quality and Credentialing Account reflects that the director does nto have the proper coursework to meet qualifications for regulation 7.3.1.3, director of a CBCCPP with 13-59 children. Corrective Action: Immediately plan to find, apply for and complete the coursework required to meet regulation 7.3.1.3. If you need assistance with identifying and signing up for this coursework, you may reachout to our Northern Lights at CCV resource advisor, [name] at (802) 885-8374 or amelia.struthers@ccv.edu. Include in your program improvement plan the details, including a timeline, of your plan for completing the required coursework.”

Correction date in the state record: Mar 20, 2020

Regulation 5.4.1.8: Bedding used by a child shall be stored in a manner that prevents contact with bedding used by other children.

“In the toddler room, all of the children's bedding was piled together on top of the mats in the closet. Corrective Action: Immediately plan to store all bedding used by children in a manner that prevents cross contamination moving forward. Examples of this include separate bags or individual cubbies for each child's bedding.”

Correction date in the state record: Mar 20, 2020

Regulation 5.10.1.1: General Safety: The licensee shall ensure the physical facilities of the CBCCPP, grounds, equipment, and toys present no hazard to the health, safety and well-being of the children.

“During the visit, 4 staff members reported that a child in the pre-K classroom had found and handled a cigarette lighter on at least one occassion. One staff member stated that a child had found a lighter and had handed it to her. The program director stated that she had been made aware that a child had found a cigarette lighter in the furniture of the Pre-K classroom. Corrective Action: Immediately plan to address this safety issue with staff and parents who may smoke or carry lighters in their pockets into the center. Develop a system which will prompt you and/or the staff members to routinely scan classrooms for hazards and to remove and address those hazards in a timely manner.”

Correction date in the state record: Nov 7, 2019