Town of Vernon Preschool

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“A person listed as an assistant on the associated parties list ended their employment as of July 2025. A person listed as an auxiliary staff completed their association with the program at the end of the 2024-2025 school year. One person listed as a substitute reportedly was never present at the program. Another person listed as a substitute ended their involvement with the program as of January 2025. This is a repeat violation. Failing to maintain and up to date list of persons associated with the program was cited as a violation on 04/04/2023. Corrective Action: Review the associate parties list and remove all persons no longer involved in the program. Develop a plan that includes when and how the associated parties list will be monitored for accuracy, and who within the program will be responsible for removing persons. Status: Appeal Period.”

Correction date in the state record: May 5, 2026

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“The BFIS Quality and Credential accounts for the Program Director and two staff persons are incomplete. Documentation of the required professional development hours was submitted to Licensing Field Specialist Crawford as part of this visit. Each of the trainings were completed more than 45 days before this visit. Staff person B's CPR certification completed on 07/01/2025 is not present within their BFIS account as of the date of this visit. This is a repeat violation. Failing to submit documentation as required by this rule was cited on 05/06/2022. Corrective Action: Submit the documentation to NL@CCV for uploading into the BFIS Quality and Credential accounts. Develop a plan that establishes how and by whom submissions will be completed, how and by whom the Quality and Credential accounts will be monitored for completeness, and what actions will be taken when it is identified submissions have not been submitted. Status: Appeal Period.”

Correction date in the state record: May 5, 2026

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“For March, April, and May 2025 the required information is not recorded. Corrective Action: Develop a documentation system that ensures the required information for emergency evacuation drills is documented and have an identified person/role within the program responsible for recording and monitoring completeness of evacuation drill records. Status: Appeal Period.”

Correction date in the state record: May 5, 2026

Regulation 7.3.2.3: Teacher Assistant A teacher assistant is at least eighteen (18) years of age, is a high school graduate or has completed a GED, and meets one (1) of the following qualifications: * At least a Vermont Early Childhood Career Ladder Level One (1) or Two (2) Certificate; or * At least a current CDA (Child Development Associate) and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least a State Board of Education approved Human Services Program Certificate that emphasizes child development or early childhood education and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course or the Vermont Afterschool Essentials Certificate and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of a three (3) college credit course in child or human development or a three (3) college credit course for school age care and education and at least twelve (12) months experience working with groups of children from grade three (3) or younger.

“Staff person A has been employed as an assistant for the program for more than one (1) year and has not completed a course to qualify as an assistant. Corrective Action: All staff person are required to complete the training and educational requirements for their positions. Ensure Staff person A completes the Fall 2025 Fudamental session as reported in the email correspondence on 03/24/2025. Include Licensing Field Specialist on the email submission of the Fundamentals certificate to NL@CCV for Staff person A's Quality and Credential account.”

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Staff person A and staff person B who have both been employed more that six months have not completed CPR. Corrective Action: Staff person A & Staff person B completed CPR training by 03/28/2025. Have Staff person A and Staff person B submit their CPR certification to NL@CCV. Continue the monitoring system for staff qualifications identified as put in place in an email submitted to Licensing Field Specialist Crawford on 03/24/2025.”

Correction date in the state record: Mar 24, 2025

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Documentation confirming completion of the required hours of professional development was not in Staff person C or Staff person D's BFIS Quality and Credential account. No additional documentation of trainings hours completed between 07/23-07/24 for either person was received by the additional time given until 03/24/2025. Corrective Action: Each staff person will need to complete and have documentation present in their Quality and Credential Accounts of fifteen (15) hours of training for the hours missed. This will be in addition to the required hours for the 2024-2025 year. Send a plan to Licensing Field Specialist Crawford of what will be taken, and when the trainings will be. When trainings are completed, the documentation is to be submitted to NL@CCV via email and Licensing Field Specialist Crawford CC'd on the email Status: Appeal Period.”

Correction date in the state record: Jun 18, 2025

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“The CPR/1st aid certification for the two staff persons present did not remain current and each person's certification has expired prior to renewal. Staff person A CPR/1st aid expired on 08/25/2023 and this person attained CPR/1st aid certification again on 03/10/2024. Staff person B CPR/1st aid expired on 08/25/2023 and this person attained CPR/1st aid certification on 04/09/2024. Corrective Action: Maintain current CPR/st aid certification for all staff persons as required by this rule. Develop anad send to Licensing Field Specialist Crawford a plan that will ensure CPR/1st aid certifications are tracked and updated as needed.”

Correction date in the state record: Jun 18, 2025

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“There are three (3) persons listed on the associated parties list who are known to no longer provide services to children in the program. There is a teaching assistant who reportedly finished employment in June 2022 listed on the associated parties list. Corrective Action: Update the list to remove persons no longer associated with the program. Develop a system to monitor and update this list as required by this rule.”

Correction date in the state record: Apr 15, 2023

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“The three staff persons working with the group of children have not completed the required Protecting Vermont's Children from Abuse and Neglect training. Failing to have documentation confirming this required training was completed was cited as a violation during a site visit on 05/06/2022. Corrective Action: Have each staff person complete the required training. Develop a system to ensure all representatives of the licensee, staff and auxilliary staff complete this required training in a timely manner. Outline in an email response to this site visit letter, how training requirements will be monitored, what timeframe will be given to current representatives of the licensee, staff and/or auxiliary staff who have not completed this required training, and the timeframe expectation of any new person for whom this rule will apply at point of association with the program.”

Correction date in the state record: May 17, 2023

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Staff person A has been a substitute for school year 2021-2022 and employed as an assistant since September 2022. It was confirmed that this staff person has been alone with children. The program cannot produce any documentation confirming this staff person has completed the required orientation training. The program did not produce documentation demonstrating the required written program policies and procedures as required by this regulation during the visit or after two soliciations by email for the documentation. Corrective Action: Create and maintain the documentation of the written program policies and procedures on site and available for review at all times. Send a copy of the written policies and procedures to this licensor by the noted due date for review. Have the identified staff person complete either the approved on-line training or an in person training conducted by the licensee that address all elemenrts of this rule. This orienation training is to be completed by 05/05/2023.”

Correction date in the state record: Mar 27, 2024

Regulation 5.4.1.1: The licensee shall ensure that each child, except school-age children, has an individual crib, port-a-crib, cot, mat, or bed that is safe for the child's age and development, in good repair, and used by only one child each day. No child shall nap directly on the floor or on furniture not designed for sleeping. Cribs or port-a-cribs shall be used for children under twelve (12) months of age. Children shall not nap in cribs or port-a-cribs if they are physically able to climb out unassisted.

“Children rest upon blankets upon the floor. Children who are known to sleep regularly are not offered a cot, mat, or surface designed for sleep. Corrective Action: Ensure mats or cots are available for children who are known to lay down daily. Have additional mats or cots available in case additional children request to lay down for rest time.”

Correction date in the state record: May 24, 2022

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff Person A is present and providing support within the classroom during this visit. This staff person has reportedly been working in the classroom daily for this 2021-2022 school year. The program was notified on 09/21/2021 that Staff Person A needed to submit to fingerprinting following electronic receipt of the fingerprint authorization certificate on 09/21/2021. Staff Person A has not completed the fingerprint process as of the date of this visit. Corrective Action: Ensure Staff Person A is not left alone with children until the fingerprint supported clearance process is completed. Contact Childcare Business Technician Tiffany.Le@vermont.gov to confirm if any updated documentation is needed for Staff Person A to complete the fingerprint process. Send an email confirming the date of the scheduled fingerprinting appointment for Staff Person A to this licensor.”

Correction date in the state record: Jun 5, 2022

Regulation 5.10.2.4.5: All unsafe, contaminated food shall be disposed of promptly. Swelled, rusty, dented or punctured canned food or drink shall not be consumed.

“There are two (2) single serve containers of applesauce with expiration dates of 04/06/2022. There are seven (7) single serve containers of milk with expiration dates of 05/03/2022. It was confirmed during the visit that the applesauce and milk were items that would be available to be served to children. Corrective Action: The identified items were thrown out during this visit. Establish a system to monitor expiration dates of food and drink and identify the staff person responsible for this task.”

Correction date in the state record: May 24, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“The quality and credential accounts for the seven (7) persons serving as either assistants, substitutes, or teachers and in their positions for more than six (6) months are missing documentation confirming completion of orientation, mandatory reporter training, and CPR/1st aid. Six (6) of the same individuals are missing the required documentation confirming the education of the individual as required for their position titles. Corrective Action: Review all staff persons BFIS quality and credential accounts and submit the identified missing information. Develop a system to gather, submit, and monitor each person's documentation within the quality and credential accounts. CC Licensor [name] when the identified documenation is submitted to NL@CCV.”

Correction date in the state record: Nov 21, 2022

Regulation 3.4.6.5: Staffing Schedule: A licensee shall maintain a written record of the daily schedule for at least 365 days of all staff including exact days and hours worked and the group of children to whom they are assigned.

“The current and previous staff schedules are not documented. Corrective Action: Establish a documentation procedure for hours worked for each person in the program and maintain the records as required by this rule.”

Correction date in the state record: Jun 14, 2021

Regulation 3.4.4.1: The program director shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the CBCCPP. A complete file shall contain, at minimum, the following information: A completed child's admission form signed and dated by the parent that includes the first date the child attended the CBCCPP and the days and hours the child is regularly scheduled to attend the CBCCPP; The child's name, current home address, and current home telephone number; Identification of child's home language; The child's date of birth; Name, address, and all applicable current telephone numbers for parents; Name, address, and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; Names for all persons authorized to pick the child up from the CBCCPP; Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone number of the child's primary health care and dental care providers (if the child has a dental care provider); A description of any special medical, developmental, emotional, or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; Written authorization from the parent for the CBCCPP to be able to obtain emergency medical care and transportation; Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; Written permission from parents for the CBCCPP to transport the child, if transportation is provided, as required in the rule 5.10.6.6.1 of the regulations; Written permission from parents for the child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.6.4 of these regulations; and If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

“In a review of four (4) student files, three (3) were missing the record of annual physical and health history. It was confirmed that each child had been in care for more than 45 days. Corrective Action: Develop a system to ensure all children's files are complete. Send to this licenser the plan to make certain the annual physical and health exam documentation will be in each child's file in the required timeframe for the school year 2021-2022.”

Correction date in the state record: Jun 14, 2021

Regulation 5.4.1.4: Cots, mats, and mattresses shall be nonporous or have nonporous coverings. Each child shall be provided clean, individual bed linens either by the licensee providing them directly or requiring parents to provide them. No child shall nap directly on nonporous coverings.

“Children rested directly upon the cot surface. When asked about bed linens, Staff person A stated they were used in the start of the year and if parents brought in the items. Corrective Action: Children shall have bed linens for resting upon cots. Update this licenser on the program's revised steps to ensure children have the required bed linens and that they are used for each rest time.”

Correction date in the state record: Jun 5, 2019