Town of Hyde Park School District

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of staff BFIS quality and credential accounts and discussion with the program director, it was found that three (3) staff had missing or incomplete documentation in their accounts. Corrective Action: By 2/14/22 submit staff education and training documentation to Northern Lights at CCV, for all staff missing documentation in their BFIS Quality and Credential Accounts. Email ann.sparrow@vermont.gov when documentation has been forwarded to Northern Lights. Develop a plan on how the BFIS Quality and Credential Accounts will be updated and kept up to date in the future. Submit a copy of the plan to ann.sparrow@vermont.gov. This is a repeat violation previously cited on 2/11/2.”

Correction date in the state record: Feb 18, 2022

Regulation 5.1.4: The licensee shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129.

“Between 11/9/2020 and 12/21/2020, CDD sent 2 separate emails to all programs, 1 reminder letter using US Postal Service, 1 reminder letter sent through the program's BFIS account, and a final email reminder. This communication provided the link to be used and CDD contact information for questions or challenges with submitting the report. The program director reported that she does not remember receiving the email and did not submit the report. Corrective Action: By 03/11/2021, submit a program improvement plan that identifies the steps that will be taken to ensure that the 2021 annual immunization report will be filed between 11/1/2021-12/31/2021.”

Correction date in the state record: Mar 26, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of staff BFIS quality and credential accounts, it was found that staff had missing or incomplete documentation in their accounts and additional individuals were no longer with the program. Corrective Action: Submit staff education and training documentation to Northern Lights at CCV for all staff missing documentation in their BFIS Quality and Credential Accounts and remove staff no longer with the program from the associated party list. Develop a plan on how the BFIS Quality and Credential Accounts will be updated and kept up to date in the future.”

Correction date in the state record: Mar 25, 2021

Regulation 5.1.4: The licensee shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129.

“Between 11/9/2020 and 12/21/2020, CDD sent 2 separate emails to all programs, 1 reminder letter using US Postal Service, 1 reminder letter sent through the program's BFIS account, and a final email reminder. This communication provided the link to be used and CDD contact information for questions or challenges with submitting the report. The program director reported that she does not remember receiving the email and did not submit the report. Corrective Action: By 03/11/2021, submit a program improvement plan that identifies the steps that will be taken to ensure that the 2021 annual immunization report will be filed between 11/1/2021-12/31/2021.”

Correction date in the state record: Mar 26, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of staff BFIS quality and credential accounts, it was found that staff had missing or incomplete documentation in their accounts and additional individuals were no longer with the program. Corrective Action: Submit staff education and training documentation to Northern Lights at CCV for all staff missing documentation in their BFIS Quality and Credential Accounts and remove staff no longer with the program from the associated party list. Develop a plan on how the BFIS Quality and Credential Accounts will be updated and kept up to date in the future.”

Correction date in the state record: Mar 25, 2021

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes.

“The documentation of evacuation drills recorded, occurred on 9/23/2015, 10/05/2015, 12/14/2015, 2/1/2016, 4/28/2016 and 10/12/2016. The other dates were listed as secure the halls and not evacuation drills. Corrective Action: It is required to ensure evacuation drills are conducted once a month. Have 2 evacuation drills in February and 2 in March and monthly thereafter to come back into compliance. Submit a confirmation to this Licensor by 2/18/2017”

Correction date in the state record: Feb 25, 2017