Shelby Cross

Regulation 3.3.7.3: Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“The documentation verifying current CPR and professional development is not present in the BFIS quality and credential account. The provider stated that she did not believe she had sent the information to Northern Lights. Corrective Action: By 12/11/24, submit missing documentation to Northern Lights at CCV with the required cover sheet and include your licensor ann.sparrow@vermont.gov on the email. The Verification Cover Sheet can be found at: https://northernlightsccv.org/resource/verification-cover-sheet/.”

Correction date in the state record: Jan 6, 2025

Regulation 2.3.8.3: The FCCP shall ensure that the FCCP; all individuals residing in the home; staff; and any individuals who are left alone with children have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“The provider's fingerprints expired on 6/8/2023. The annual assurance letter submitted through the programs BFIS account, dated 8/20/23 had informed the provider that their fingerprints had expired. The provider did not submit a new record check authorization form or complete the fingerprint process prior to this licensing visit. Corrective Action: Immediately comply with the fingerprint supported clearance as required. Submit confirmation of when fingerprinting appointment is scheduled to this licensor.”

Correction date in the state record: Feb 14, 2024

Regulation 7.2.2: The FCCP shall submit a Records Check Authorization form to the Division for any new individuals, sixteen (16) years of age or older, residing in the FCCH or present more than five (5) times in 365 days during the FCCH's hours of operation as required in the rule 2.3.7.2 of these regulations.

“A household member over the age of 16 has not submitted their record check authorization form to the Division. The annual assurance letter submitted through the program BFIS account, dated 8/20/23, had informed the provider that a record check needed to be submitted to the Division. As of 1/3/24, a record check authorization form has not been submitted. Corrective Action: Immediately submit the Record Check Authorization form to the Division. Submit confirmation of when you have sent the form to this licensor.”

Correction date in the state record: Feb 13, 2024

Regulation 7.1.2.1: The FCCP shall have successfully completed pediatric first aid and CPR prior to being licensed and must remain currently certified.

“The Provider's CPR and First Aid certificate expired on 5/13/2022 and they had not renewed their certification prior to this licensing visit. Corrective Action: Immediately complete a CPR and First Aid class and submit the certificate to Northern Lights with the required cover sheet. By 2/6/2023 submit confirmation of completion to this Licensor.”

Correction date in the state record: Feb 3, 2023

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment the FCCP shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“The children's files were audited, and the required well care exam was missing for two (2) children who have been in care for more than 45 days. Corrective Action: By 2/24/2022, obtain documentation that the two (2) children have received a well care exam and develop a system on how you will comply with this rule within 45 days of children's enrollment.”

Correction date in the state record: Mar 6, 2023

Regulation 3.3.6.1: The FCCP shall maintain a record of the date of each evacuation drill as required in the rules in section 3.6.2 of these regulations that includes the number of children, staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“The last evacuation drill documented was November of 2021. The provider stated that she had not completed evacuation drill for December of 2021 and January of 2022. This violation has been previously cited on 3/3/2021. Corrective Action: Conduct and record two monthly emergency evacuation drills for February and March of 2022. Provide the dates of the evacuation drills to this licensor. As of April 2022 , conduct and record at least one drill per month. Submit an improvement plan on how the program will conduct and record monthly evacuation drills to this licensor at ann.sparow@vermont.gov.”

Correction date in the state record: Mar 9, 2022

Regulation 7.3.1: A Registered FCCP that operates a registered FCCH shall ensure and maintain documentation that he/she is at least eighteen (18) years of age, is a high school graduate or has completed a GED, and meets or exceeds one (1) of the following qualifications prior to licensure or within twelve (12) months of initial licensure: * At least a Vermont Early Childhood Career Ladder Level One (1) Certificate or higher; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course; or * At least a current CDA (Child Development Association Credential) from the National Council for Professional Recognition); or * At least a Child Care Certificate from Community College of Vermont; or * At least successful completion of twelve (12) college credits in content consistent with the core knowledge areas identified by NLCDC.

“Upon review of Provider A's BFIS Quality and Credential account, documentation was not found to confirm their qualifications. The provider stated they had a high school diploma, but they were not aware of any further requirement beyond annual professional development being required to be qualified. Corrective Action: By 3/10/22, submit a program improvement plan to identify how you will meet qualifications for this role. In addition, the provider shall submit their high school diploma to Northern Lights at CCV.”

Correction date in the state record: Mar 9, 2022

Regulation 7.4.4: All staff, with the exception of substitutes, shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations.

“The provider stated that she did not complete 11 of the required 15 annual professional development hours for their annual professional development window, which ran from 11/02/2020-11/02/2021. Corrective Action: Complete 11 hours of professional development for the 11/2020-11/2021 year and fifteen (15) hours for the 11/2021-11/2022 year. Submit documentation of completed training hours to Northern Lights at CCV so that it may be entered into your BFIS Quality and Credential Account. Submit confirmation email of plan to complete all hours of required professional development to this licensor.”

Correction date in the state record: Mar 9, 2022

Regulation 5.10.1.2.5: There shall be at least one (1) easily accessible dry chemical fire extinguisher which has at least a 2-A: 10BC classification. This fire extinguisher shall be maintained in operating condition. It shall bear an official tag, properly signed, attesting to current operating condition.

“The fire extinguisher accessible to the program bears an outdated tag with an inspection date of November of 2020. Corrective Action: By 3/10/2022 ,have the fire extinguisher inspected by a person who may issue, initial, and date the inspection tag and ensure future compliance by having the fire extinguisher inspected annually.”

Correction date in the state record: Mar 9, 2022

Regulation 3.3.6.1: The FCCP shall maintain a record of the date of each evacuation drill as required in the rules in section 3.6.2 of these regulations that includes the number of children, staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“The last recorded emergency evacuation drill is dated for October 2020. The provider acknowledged that monthly evacuation drills have not been occurring. Corrective Action: Conduct and record two monthly emergency evacuation drills for March and April 2021. As of May 2021, conduct and record at least one drill per month. Submit an improvement plan on how the program will conduct and record monthly evacuation drills.”

Correction date in the state record: May 4, 2021

Regulation 2.3.8.3: The FCCP shall ensure that the FCCP; all individuals residing in the home; staff; and any individuals who are left alone with children have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“A fingerprint authorization letter was issued on 5/18/2018 for a current household member and as of 03/03/2021, this individual has not submitted to the fingerprinting process. The provider stated she still had the fingerprint form and the household member stated he thought he had not completed the fingerprinting process. Corrective Action: By 04/04/2021 have the household member complete the fingerprinting process. Send an e-mail to this licensor on the date of the fingerprint processing to confirm completion.”

Correction date in the state record: Apr 5, 2021

Regulation 5.1.4: The FCCP shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129.

“Between 11/5/2018 and 12/21/2018, CDD sent 2 separate emails to all programs, 1 reminder letter using US Postal Service, 1 reminder letter sent through the program's BFIS account, and a final email reminder. This communication provided the link to be used and CDD contact information for questions or challenges with submitting the report. Corrective Action: By 04/05/2019, submit a program improvement plan that identifies the steps that will be taken to ensure that the 2019 annual immunization report will be filed between 11/1/2019 - 12/31/2019.”

Correction date in the state record: Apr 3, 2019