School's Out-Orchard

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“There were four (4) staff present who have not completed the background supported fingerprint process. Staff A was issued the fingerprint authorization certificate on 1/19/2024, Staff B on 10/18/2024, Staff C on 5/3/2024 and Staff D on 10/8/2024. Corrective Action: Have all identified staff submit new background record checks to the Division so that new Fingerprint Aithorization Certificates may be issued. Have staff submit to fingerprinting and any out of state check if needed. Ensure that these staff are not left alone with children until the fingerprint results are received.”

Correction date in the state record: May 30, 2025

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“During this licensing visit, it was observed that Staff X would walk children from the cafeteria, down the hall and to the entry way of the school for parental pick up. Staff X has not completed the fingerprint process and may not be left alone with children. Corrective Action: Ensure that all staff are not left alone with children until they have completed the fingerprinting process. Set up a system to track staff and fingerprint results. Email confirmation of system to this licensor.”

Correction date in the state record: May 30, 2025

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“A review of the evacuation drill record showed that drills were not completed for the months of Devember 2023, January, February, and April 2024. Corrective Action: For the months of September, October, November and December, when program is back in session for the next school year, conduct a second evacuation drill in addition to the required monthly drill. Create and implement a system to ensure drills are conducted monthly as required by this rule.”

Correction date in the state record: May 20, 2025

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“An audit of BFIS Quality and Credential Accounts and confirmation from the Program Administrator show that three (3) staff have completed the required orientation that includes mandated reporter training. The Program Administrator said they have given the identified staff a due date of 6/9/2023 to complete the trainings. Corrective Action: Have staff complete the required orientation training that includes mandated reporter training as required and submit documentation to Northern Lights at CCV so that it may be entered into their BFIS Quality and Credential Accounts.”

Correction date in the state record: Sep 18, 2024

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“There are two (2) staff who are present at the program and are not on the program's BFIS Associated Parties list but are on the Associated Parties list for other School's Out programs and have full background clearances. There are 13 individuals on the BFIS Associated Parties list that are no longer present or working at the program. Corrective Action: Immediately submit record check authorization forms for the two (2) staff who are not reflected on the program's BFIS Associated Parties list. Create a system to ensure that the program's BFIS Associated Parties list is kept up to date when onboarding and offboarding staff.”

Correction date in the state record: May 22, 2023

Regulation 7.5: Outdoor play areas shall be under the supervision of Staff physically present and interacting with the children.

“On 9/30/2021, Staff X observed Child A chasing Child B and Child C out of the wooded area of the playground with a stick. Through conversation with the children, Staff X learned that Child A and Child B had engaged in sexualized behavior involving physical contact while in the woods. Staff X and Staff Y who were on the playground adjacent to the wooded area said they did not see the children enter the woods or know the children were in the woods until they came running out towards the playground. Staff X said the wooded area was closed for use by children and Staff Y said they did not know that area was closed. This is a serious violation. Corrective Action: Effective immediately, staff are to be instructed on how to maintain supervision during outside play. Submit a plan on how staff will be trained on active supervision. By 10/29/2021, mail or email the parent notification letter to all parents of enrolled children. Also, by 10/29/2021, submit a list of all parents who were sent the parent notification letter and their contact information to this licensor.”

Correction date in the state record: Oct 26, 2021

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“Review of emergency drill evacuation documentation showed that drills were not conducted for the months of October 2020, February 2021, and April 2021. The Program Director confirmed that drills had not been practiced for those months as required. Corrective Action: Effective immediately, resume monthly emergency evacuation drills. Develop a system to prompt program staff to complete a monthly evacuation drill as required.”

Correction date in the state record: Jun 1, 2021

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“A staff person was hired in May 2019 for the School's Out program as a Substitue. In October 2020 the staff person began working as a Program Staff at the Orchard school location full time. A record check authorization form was never received by the Division as required. Corrective Action: Ensure that all staff submit a record check authorization to the Divison prior to working with children and that staff are not left alone with children until approval from the Division based on the record check and fingerprinting is received.”

Correction date in the state record: May 13, 2021